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HRMS Phase 2 Training
NOTE: To attend training or use the system once it goes live, users must have command authorizations setup and the unit code that owns positions must be in the administrative view. This may require coordination with *DEFINE office managers/delegates. Please see this Web page or print this PDF document for more information.
NEW Video! Creating an Affiliated Worker position (16 minutes; UT EID required)
Courses
UT Austin users can enroll for Human Resource Management System (HRMS) Phase 2 training through TXClass.
Courses are organized by employee population type. Please sign up only for courses that address the employee populations with whom you work.
PN750 HRMS Phase 2 - Basics
Users who received PN704 (HRMS Phase 1 training) for classified and A&P positions do not need to sign up for this course. Users who attend PN755 for faculty do not need to sign up for this course.
PN755 HRMS Phase 2 - Faculty Positions Presentation
This is a presentation and a prerequisite for a hands-on faculty course, PN751.
PN751 HRMS Phase 2 - Faculty Positions (hands-on)
Prerequisite: PN755 HRMS Phase 2 Faculty Positions Presentation
PN752 HRMS Phase 2 - Student Positions
Prerequisite: PN750 HRMS Phase 2 – Basics
PN754 HRMS Phase 2 - A&P/Classified/Librarian/Elementary School Teacher Positions PLEASE NOTE: PN754 only covers NEW Phase 2 functionality for A&P/classified positions. This course is not a substitute for PN704 Phase 1 training. If users did not receive PN704 Phase 1 training, they need to sign up for PN759 HRMS Phase 2 - Basics.
Please check this Web page and TXClass for updated information and added courses.
Open Work Sessions
Open Work Sessions are opportunities to receive one-on-one assistance with specific tasks in HRMS. The work session format is NOT traditional, instructor-led training. Functional team members are present to assist users, and users can come and go as they please. Attendees are expected to bring specific tasks to work on during each session.
Please note: Each work session will focus on a particular position type, e.g., students OR faculty OR classified and A&P. Only functional experts who deal with those position types specific to the work session will be available, so if you work only with student positions, you will not want to attend a classified and A&P work session.
PN760 – A&P/Classified Work Session
PN761 – Student and/or Affiliated Worker Work Session
PN762 – Faculty Work Session
Training Presentations
Basics (PDF)
Classified and A&P Phase 2 Update (PDF)
Faculty Positions (PDF)
View a Web cast of the presentation here:
Faculty Positions Presentation Part 1**
Faculty Positions Presentation Part 2**
Faculty Positions Presentation Part 3**
**To view these Web casts an Envivio plug-in is required. Read these instructions for downloading the plug-in.
Student Positions (PDF)
Training Exercises
Basics (PDF)
Classified and A&P (PDF)
Non-pooled Student Positions (PDF)
Pooled Student Positions (PDF)
Phase 2 Handouts
*DEFINE/HRMS Cheat Sheet (PDF)
This document shows users where to complete *DEFINE appointment-related actions and find appointment-related information through HRMS.
Video Library
All of the demonstrations are streamed through a Flash player, so you need to have the latest version of Macromedia Flash installed on your computer. To download it, please visit Adobe. Many of the training videos do not include audio.
Helpful Background Information
- HRMS Project Overview (10 minutes)
An overview on HRMS and the project's background. This video includes audio.
- *DEFINE Authorizations (5 minutes)—Learn more about command authorizations. This video is helpful for setting up routing and authorizations in HRMS. This video does not include audio.
Support Resources
To report an issue, contact HRMS support.
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