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Office of the Vice President and Chief Financial Officer

Standard Business Agreements

The following agreements are provided to assist you with the documentation of routine service arrangements when a purchase order cannot be used. There are other agreement templates available that may be more appropriate. For example, there are contract templates available for major food service providers, banking, custodial, vending machines, etc. Please contact the Office of the Vice President and Chief Financial Officer at 512-471-4412 or 512-471-7400 for further information.

Some of these agreements include UT System Standard Agreements modified to include UT Austin specific information.

 Contract Use Signature Authority

1.

Addendum To Agreement
(UT Procuring a Service)

Used to make the contractor’s agreement compliant with the Board of Regents' Rules and Regulations and State of Texas law. This Addendum is completed and attached to the contractor’s contract.

For assistance completing this agreement, contact Office of the Vice President & CFO at 512-471-7400.

Office of the Vice President & CFO

2.

Addendum To Agreement
(UT Providing a Service)

Used to make the contractor’s agreement compliant with the Board of Regents' Rules and Regulations and State of Texas law. This Addendum is completed and attached to the contractor’s contract.

For assistance completing this agreement, contact Office of the Vice President & CFO at 512-471-7400.

Office of the Vice President & CFO

3.

Agency Funds Agreement

Used to document an agreement between the university and an external organization for the university to hold funds in custody for that organization.

For assistance completing this agreement, contact Office of the Vice President & CFO at 512-471-8200.

Office of the Vice President & CFO

4.

Amendment to Agreement

Used to document substantive revisions or extension of termination date of a fully executed agreement.

For assistance completing this agreement, contact Office of the Vice President & CFO at 512471-7400.

Office of the Vice President & CFO

5.

Amendment – Interagency Agreement

 

Used to document substantive revisions or extension of termination date of a fully executed Interagency Agreement.

For assistance completing this agreement, contact the Office of the Vice President & CFO at 512-471-4412.

Office of the Vice President & CFO

6.

Amendment – Interlocal Agreement

 

Used to document substantive revisions or extension of termination date of a fully executed Interlocal Agreement.

For assistance completing this agreement, contact the Office of the Vice President & CFO at 512-471-4412.

Office of the Vice President & CFO

7.

AT&T Executive Education & Conference Center, Facility Use Agreement

Used when a university department is contracting with the AT&T Executive Education & Conference Center for guest room blocks, conference rooms or related services.

Completed by the AT&T Executive Education & Conference Center.

Approved and signed at department level under rules established by the department/college/school

8.

HIPAA Business Associate Agreement

 

Used when the contractor will be provided access to private health information.

For assistance completing this agreement, contact Office of the Vice President & CFO at 512-471-8200.

Office of the Vice President & CFO

9.

Hotel Agreement

 

Cancellation Option 2

Used when the university is contracting with an external hotel for guest room blocks, conference rooms or related services. This is the preferred template.

For assistance completing this agreement, contact Office of the Vice President & CFO at 512-471-7400.

Office of the Vice President & CFO, and Department Specific Delegates (Complete List)

10.

Hotel Contract Addendum

 

Cancellation Option 2

Used only when the hotel will not accept the university’s Hotel Agreement. This addendum is completed and attached to the hotel’s contract.

For assistance completing this agreement, contact Office of the Vice President & CFO at 512-471-7400.

Office of the Vice President & CFO, and Department Specific Delegates (Complete List)

11.

Interagency Agreement
(UT Performing Services)

 

Used when the university is performing a service for another State of Texas agency, university, or institution of the University of Texas System.

For assistance completing this agreement, contact the Office of the Vice President & CFO at 512-471-4412.

Office of the Vice President & CFO

12.

Interagency Agreement
(UT Receiving Services)

 

Used when the university is receiving a service from another State of Texas agency, university, or institution of the University of Texas System.

For assistance completing this agreement, contact the Office of the Vice President & CFO at 512-471-4412.

Office of the Vice President & CFO

13.

Interlocal Agreement
(UT Performing Services)

 

Used when the university is performing a service for a local governmental entity, i.e.: a city, a county, an independent school district, or a water district.

For assistance completing this agreement, contact the Office of the Vice President & CFO at 512-471-4412.

Office of the Vice President & CFO

14.

Interlocal Agreement
(UT Receiving Services)

 

Used when the university is receiving a service from a local governmental entity, i.e.: a city, a county, an independent school district ,or a water district.

For assistance completing this agreement, contact the Office of the Vice President & CFO at 471-4412.

Office of the Vice President & CFO

15.

Non-Disclosure Agreement (the university providing information)

Non-Disclosure Agreement (the university receiving information)

Non-Disclosure Agreement (mutual information sharing)

Used to restrict access to confidential university information. The results of the disclosure may or may not result in a separate agreement or PO for the procurement of services.

Used to restrict access to confidential company information. The result of the disclosure may or may not result in a separate agreement or PO for the procurement of services.

For assistance completing these agreements, contact the Office of the Vice President and CFO at 512-471-4412.

  • Office of the Vice President & CFO

  • If an individual researcher or principal investigator is meeting with a company to disclose or receive information related to that specific researcher's/investigator's research, then the agreement should be signed by the researcher/investigator who will ensure that the university is not a party to the agreement

16.

Services Agreement, Business (for use with a corporation, limited liability company or limited partnership)

 

Used for procurement of services from an independent contractor company.

For assistance completing this agreement, contact Office of the Vice President & CFO at 512-471-7400 or 512-471-8200.

Office of the Vice President & CFO

17.

Services Agreement, Individual
(for use with an individual or sole proprietorship)

 

Used for procurement of services from an independent contractor individual.

For assistance completing this agreement, contact Office of the Vice President & CFO at 512-471-7400 or 512-471-8200.

Office of the Vice President & CFO

18.

Speaker Agreement

 

Used to document arrangements with invited guest speakers when the AIS/PBS/APS document is not appropriate.

For assistance completing this agreement, contact Office of the Vice President & CFO at 512-471-4412.

Office of the Vice President & CFO

19.

Visiting Faculty (UT Faculty Visits Elsewhere)

 

Used when University of Texas at Austin faculty are visiting and teaching at another university or college.

For assistance completing this agreement, contact Office of the Vice President & CFO at 512-471-4412.

Office of the Vice President & CFO

20.

Visiting Faculty (Visiting Faculty comes to UT)

 

Used when faculty from another university or college are visiting and teaching a course at the University of Texas at Austin.

For assistance completing this agreement, contact Office of the Vice President & CFO at 512-471-4412.

Office of the Vice President & CFO

21.

Work Made for Hire

 

Used when the university is requesting the creation of intellectual property, such as educational course materials as a “work made for hire.”

For assistance completing this agreement, contact Office of the Vice President & CFO at 512-471-7400 or 512-471-8200.

Office of the Vice President & CFO