Office of the Vice President and Chief
Financial Officer
Business Contracts/Agreements
Our
Responsibilities
Your Responsibilities as
Contract Administrator
UT Austin
Standard Business Agreements, Amendments and
Addenda
UT Austin Standard Hotel Agreement and Addendum
Procedure for Submitting
Business Contracts for Processing
UT System Standard
Agreements
Agreements Provided by Other Offices
Contracts Staff
Frequently Asked
Questions
Helpful Resources
Our Responsibilities
This office provides administrative support to the
Vice President and Chief Financial Officer for the
review, approval, and execution of business
contracts required for the:
• procurement
of services for The University of Texas at
Austin
• provision of
services by The University of Texas at Austin
Our goal is to support the educational and
research missions of the University by facilitating
the execution of business contracts while ensuring
compliance with University, State, and federal
laws, policies, and procedures.
Your Responsibilities as
Contract Administrator
Departments should ensure that all University and
purchasing requirements are met and that all best
value practice procedures are utilized prior to
submitting a contract for review and signature. The
Contractor should not be authorized to proceed, nor
should payment be approved, until the contract is
fully executed (signed by all parties).
As the departmental administrator for this
contract, your responsibilities include, but may
not be limited to, the following:
•
verifying that the Contractor or Vendor complies
with all of the terms and conditions of the
agreement
•
ensuring that all services have been received to
your specification prior to authorizing
payment
•
ensuring that all revenue generated pursuant to the
terms of the business contract are paid to the
University
•
ensuring the collection, review, and maintenance of
any required certificates of insurance, worker's
compensation insurance, and performance
bond.
Regarding insurance requirements, the Contractor
should not be authorized to proceed until you have
received and verified the accuracy and authenticity
of current and adequate certificates of insurance,
worker's compensation insurance, and a performance
bond if required. The originals of these documents
should be maintained in your departmental files.
Procedures should also be established to track
renewal dates in order to ensure that you receive
evidence of renewals on a timely basis.
UT System Standard Agreements
The criteria required for standard contract
designation and a list of current Standard
Contracts approved by UT System Office of General
Counsel can be reviewed at
www.utsystem.edu/ogc/contracts/standard.htm.
Standard contracts may be for system-wide use or
component specific.
If you have a situation that meets the criteria
and would like to pursue the development and use of
a standard agreement, please feel free to contact
Debbie Stevens at 471-4412 or Urban Arredondo at
471-7400 for assistance with contract development
and approval by the Office of General Counsel.
HELPFUL RESOURCES
Policy Office – Disposition Table
Office of General Counsel
at UT System
Dispute Resolution
Explanation of Indemnification Limitations and Insurance Clauses
Required
Contract Clauses - Reference Materials
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