facilityWORQS, CPFM’s work order and project management system, is extensively integrated with the university’s mainframe applications. This comprehensive program has allowed us to improve our business processes resulting in work orders and capital projects completed correctly, more efficiently and with higher customer satisfaction.
Jump directly to:
In the Logon box, use the following:
Email facilityWORQS or call us at 232-5020 to request a password.
In May 2006, we enhanced security by placing the FAMIS server behind a firewall. To access FAMIS from any off-campus location you must first connect to the UT network through a Virtual Private Network (VPN). If you do not have the VPN software installed on your home computer, go to the BevoWare website and download the Cisco Systems VPN Client application from the Utilities section. Once installed, login to the VPN and then login to FAMIS.
To request a provisional (temporary) room assignment in FAMIS please visit: http://www.utexas.edu/academic/ima/worqspace/provisional
To have an delete or change a project account number, please email Business & Financial Services with your request.
FAMIS doesn't have this as a 'canned' report, but you can get the same info by running the 'Active Work Order Detail Report by Maintenance Type' (found in the Work Orders/Reports – Active WO folder) with the following search parameters:
|Status||Type||End Due Date|
(Note: status and type need to be in ALL CAPS.)
To have an Account Number or Misc Cost Type added in FAMIS, please email Business & Financial Services with your request.
If you’ve overcharged for a benchstock item or issued too many, the solution is to make a negative issue. This procedure applies to ProCard purchases as well, since those are tracked in FAMIS as benchstock items.
The quickest way to look up work orders by account number is through WORQS at https://utdirect.utexas.edu/webapps/worqs/ (NOTE: There's also a link to WORQS at the top of your FAMIS Navigator Menu). Once in WORQS, click the Search for Work Requests link and enter an account number in the appropriately labeled field and press the Submit button. (If you do not see the Search for Work Requests link, please contact facilityWORQS.)
When Benchstock, ProCard, or other charges need to be posted against a Standing Work Order, use the Maintenance Issue form. If the form does not appear on your menu, create a quick-pick button to access it.
When a new work order is created, this box is checked; the first time the work order is printed, the box gets unchecked. To print all unprinted work orders for a single shop, you need to do a batch print, as follows:
(Note: When printing to screen, if you don't print or save the PDF, you will have just unchecked all the 'Print Ticket on Next Batch Run' checkboxes and your PM work orders will NOT print again as part of a batch run. You'll either have to print them all individually or see instructions on resetting the print ticket flag.)
See the SOP for Creating a Service Request and use the following values:
If zone support is needed, add the crew as secondary labor.
Open the Service Request form and query the Service Request number. Click on the Other tab and the WO Number is displayed on the right-hand side.
When an employee is inactive, FAMIS will not allow you to post labor and material charges against that employee’s ID and you will receive an error message relating to that employee's crew not being assigned to the request. To work around this, please email email@example.com requesting temporary reactivation of the employee; you will then have a limited amount of time to make any needed entries.