:: Information

AP SUMMER INSTITUTES POLICIES 2014

Registration
Registration will open in January of 2014 on our website, www.utapsi.org. Links to our institutes and website can also be found on the College Board website, http://apcentral.collegeboard.com/InstitutesAndWorkshops.

Registration for an institute will close when enrollment reaches 30 paid registrants, or the Thursday before the institute is scheduled to begin. It is important to register and pay in full as early as possible to secure your place in an institute. Your registration is not complete and your place in an institute is not secured until UT Austin has received a Purchase Order (PO) and/or full payment.

It is the registrant’s responsibility to make sure payment in full has been received before he or she arrives for their institute. If your school is paying for your registration, we would recommend checking with them and checking with UT Austin to make sure payment has been received. It is important to confirm your registration before making travel arrangements.

The University of Texas at Austin AP Summer Institutes considers a Purchase Order a contract for attendance and payment. Upon receipt of a Purchase Order materials are purchased for the registrant and a seat is reserved for them in the institute. If a school or district submits a Purchase Order, and the registrant does not attend, full payment is still due, as contracted.

If a school or district has outstanding Purchase Order payments from previous years, we will only accept credit cards for payment from that school or district in 2014 until the previous Purchase Orders have been paid in full.

Fees
The registration fee for a summer institute is $499.00 if you are registered and paid in full or a Purchase Order is received by our office by 5:00PM on May 5, 2014. After 5:00PM on May 5, 2014, the registration fee will increase to $540.00.

The registration fee includes four eight hour days of training with a College Board certified consultant who is a seasoned educator and an expert in their field, all pertinent subject-specific College Board materials, handouts and materials from your consultant, parking on a first come, first serve basis at the Thompson Conference Center http://www.utexas.edu/ce/tcc/apsi/information/parking/, breakfast, lunch and afternoon snack.

Lodging and transportation are not included in the registration fee. For information on lodging options visit http://www.utexas.edu/ce/tcc/apsi/information/travel-lodging/.

Purchase Orders
The University of Texas at Austin AP Summer Institutes accepts Purchase Orders as a contract for attendance and payment. A Purchase Order reserves a space in the institute; however, payment must be received by UT Austin prior to the start of the institute. *Purchase Orders are binding (due in full) after the published “make” date for each institute; regardless of attendance.

*Purchase Orders will not be accepted if there is a prior year unpaid balance (on the account).

Paid Wait List
In the event an institute closes with 30 paid participants, before you have the opportunity to register and pay in full, please call our office at the Thompson Conference Center, 512-471-3121 if you would like to join the paid wait list. You must pay in full to be added to the paid wait list. We will only accept up to 5 registrants onto the paid wait list.

The paid wait list does not guarantee you a spot in the class. However, if someone drops on or before the first day of the institute, we will contact paid wait list registrants in the order that registration and payment was received. If a spot in the institute does not become available, we will refund your registration in full in the same form that payment was received (credit card or check).

Institute Cancellation
An institute may be cancelled if it does not meet minimum enrollment requirements, in which case a full refund will be issued to registrants. The decision to make or cancel classes for each institute week, based on enrollment, will be made no later than and posted to our website http://www.utexas.edu/ce/tcc/apsi/information/class-locations/ on:
* May 19, 2014 for Week One institutes (June 9 - 12)
* May 23, 2014 for Week Two institutes (June 16 – 19)
* June 2, 2014 for Week Three institutes (June 23 - 26)
* June 23, 2014 for Week Four institutes (July 14 - 17)
* June 30, 2014 for Week Five institutes (July 21 - 24)
* July 7, 2014 for Week Six institutes (July 28 - 31)
* July 14, 2014 for Week Seven institutes (August 4 -7)
In the event of an emergency, UT Austin has the right to cancel an institute at any time.

Registrant Cancellation
All refunds are subject to a $50 administrative fee. All cancellation requests must be received in writing to apsi@austin.utexas.edu . Notification deadlines and fees are as follows:

For All June Institutes - Week One, Two and Three:
* Refund minus a $50 administrative fee will be given if notification is received by May 19, 2014.
* No refunds will be issued after May 19, 2014.

For All July Institutes - Week Four, Five and Six:
* Refund minus a $50 administrative fee will be given if notification is received by June 16, 2014.
* No refunds will be issued after June 16, 2014.

For August Institute – Week Seven:
* Refund minus a $50 administrative fee will be given if notification is received by July 7, 2014.

* No refunds will be issued after July 7, 2014.

Substitutions and Transfers
A substitute may attend in a registrant’s place. All substitution requests must be submitted in writing to: apsi@austin.utexas.edu.

A registrant may transfer into a different institute, even if the new institute is being held in a different week. The date of the institute the registrant is transferring into will determine the notification deadlines and fees. All transfer requests must be submitted in writing to: apsi@austin.utexas.edu.

Transfer and substitution requests received up until one week before the institute will be processed for a fee of $35.

Transfer and substitution requests received less than one week before the institute will be processed for a fee of $100, with no exceptions.

Certification and Attendance Policy
Participants meet for 30 hours of instruction, Monday through Thursday (lunch and breaks are not counted in instructional hours). Participants must attend the entire institute and registration fees must be paid in full or a Purchase Order must be on file with our office to receive a certificate of completion.

If a participant has not paid in full, a letter on official letterhead will be issued stating the number of hours completed but explaining that full payment has not been received. If a participant does not attend all 30 hours of training, a letter on official letterhead will be issued stating the number of hours completed.

There are no “make-up” sessions available for AP Summer Institutes.

Questions
For questions about our policies, please contact UT staff at the Thompson Conference Center, 512-471-3121.


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