:: Semester Courses
Drop requests and petitions are generally initiated by the student. However, on the recommendation of the instructor concerned, and with the approval of the University Extension director, a student may be required to drop a course at any time because of neglect or lack of preparation.
University Extension follows the same drop procedures used in the regular UT programs. It becomes harder to obtain permission to drop as the semester progresses.
- Through the date noted on the calendar for a given semester as the “last day to drop with no signatures required” you may drop a course without the approval of University Extension or the instructor. You will receive the grade of Q (drop without penalty). No refund will be given after the date noted on the semester calendar. You should use the Drop/Transfer Request Form to request your drop.
- From the “last day to drop with no signatures required” through the “last day to drop a class except for urgent and substantiated, nonacademic reasons” (as listed on the calendar page), you may drop a course with the approval of the instructor and the University Extension director. You must use the Petition to Drop Form and obtain the necessary signatures (UT Austin students may need additional signatures. Refer to Petition to Drop Form or see UT Austin Students policy page). The form, with the necessary signatures, must then be turned into University Extension for review and approval or denial by the director. If approved, you will receive the grade of Q (drop without penalty).
- After the “last day to drop a class except for urgent and substantiated, nonacademic reasons,” a student may only drop if the following conditions are met:
- The instructor must be willing to allow you to drop.
- Your reasons must meet criteria for “urgent and substantiated, nonacademic reasons.” In almost every case (e.g., health, mental health, accident, family death, substantial change in nature of job duties, military service), you will be required to produce a written appeal and documentation to support your request to be given a Q drop.
- Excessive and/or continued absence from a course does not constitute dropping the course. Before seeking the instructor’s permission to drop a course, you must print the Petition to Drop Form from the University Extension Forms page. Failure to obtain the appropriate signature(s) and submit the completed form to University Extension by the deadline (“last day to drop a class except for urgent and substantiated, nonacademic reasons”) will result in a grade of F for the course.
- A student is expected to drop or withdraw during the semester in which they are enrolled. When the semester is over, the record on that semester is closed. Since students have the option to drop or withdraw during the semester, requests to drop or withdraw after the semester is over will not be considered unless the student was somehow unable to drop or withdraw. Only if there is sufficient and compelling documentation, and if the request for retroactive withdrawal is submitted to the University Extension office during the next long semester will the request be reviewed and considered for approval of a retroactive withdrawal.