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Dropping Courses

University Extension follows the same drop procedures used in the regular UT programs. It becomes harder to obtain permission to drop as the semester progresses.

  1. Through the date noted on the calendar for a given semester as “last day to drop with an assured Q grade,” you may drop a course without the approval of the Director of University Extension or the instructor. You will receive the grade of Q (drop without penalty). No refund will be given after the date noted on the semester calendar.
  2. Through the date noted on the calendar for a given semester as “last day to drop with a possible grade of Q,” you may drop a course with the approval of the instructor and the Director of University Extension. The instructor will assign a Q if your current grade is C or better, if no grade has yet been assigned in the course, or it is otherwise clear that no academic penalty is in order. You will receive an F if your current course grade is below a C.
  3. After the date noted on the calendar for a given semester as “last day to drop with a possible grade of Q,” two conditions must be met:
    • The instructor must be willing to allow you to drop.
    • Your reasons must be reviewed by the Director of University Extension and meet criteria for “rare, urgent or compelling nonacademic circumstances.” In almost every case (e.g., health, mental health, accident, family death, substantial change in nature of job duties), you will be required to produce a written appeal and documentation to support your request to be given a Q drop.
  4. Excessive and/or continued absence from a course does not constitute dropping the course. Before seeking the instructor’s permission to drop a course, you must obtain the drop form from the University Extension office. Failure to complete the appropriate form and obtain the appropriate signature(s) will result in a grade of F for the course.
  5. If, as a UT simultaneously enrolled student, you needed your dean’s office signature to enroll, you also must obtain its permission to drop. However, after the date when drops are permitted only for substantial nonacademic reasons, you are also subject to the independent review of the Director of University Extension and must produce the required documentation.
  6. A student is expected to drop or withdraw during the semester in which they are enrolled. When the semester is over, the record on that semester is closed. Since students have the option to drop or withdraw during the semester, requests to drop or withdraw after the semester is over will not be considered unless the student was somehow unable to drop or withdraw. Only if there is sufficient and compelling documentation, and if the request for retroactive withdrawal is submitted to the University Extension office during the next long semester will the request be reviewed and considered for approval of a retroactive withdrawal.