:: Classroom Courses

Policies

UT Austin Students

  1. UT Austin students may take University Extension courses simultaneously if they have their college dean’s office’s permission. This varies from college to college. Current policy is sketched below, but you should always check with your dean’s office to be sure that your course meets your degree requirement goals.
  2. Liberal Arts and Education students currently do not need their dean’s office signature on the registration form. It is best to check with your advisor about whether the course will be counted for your “in-residence” requirements or considered not “in-residence.”
  3. Natural Sciences and Engineering students must complete their colleges’ online petitions for concurrent enrollment. These colleges usually require students to be enrolled for 12 hours in-residence before taking extension courses; however, exceptions are made on a case-by-case basis.
  4. The colleges of Business, Engineering, Communication, and Pharmacy are generally reluctant to approve their students for taking extension courses simultaneously, but do so occasionally if the student has a special work or family situation.
  5. Fine arts majors have so many “in-residence” requirements that it is often difficult for them to fit extension courses into their programs, but they may sometimes obtain permission.
  6. The colleges of Nursing, LIS, Public Affairs, and Social Work usually accommodate students taking extension courses if they obtain proper permission.
  7. If you have simultaneous majors and one or both of your colleges require a dean’s signature, University Extension will enforce all requirements.
  8. Graduate students are permitted to count up to six total hours of extension credit in their programs of work, in courses with graduate numbers only, if they have the proper forms signed by their graduate advisors and the office of the Graduate Dean. Courses with undergraduate numbers or courses not approved for the program of work may also be taken but will not count for the program of work nor will they qualify for financial aid. The procedure for obtaining permission is:
    1. Obtain both the University Extension registration form and the form titled “Graduate Student Request to Take an Extension Course.” Your graduate coordinator should have these forms. If not, call or come by the University Extension office to pick one up.
    2. Have both forms signed by your graduate advisor and the Office of Graduate Dean in MAI 101.
    3. Bring both signed forms to the University Extension office in TCC 1.122 with your payment.
  9. Course grades are recorded automatically on your UT Austin transcript as “extension credit.”
  10. Your grades are sent to the registrar by the deadline set by UT Austin.

  11. We will mail you a separate grade report for your University Extension grades within two weeks of the registrar’s grade deadline.
  12. If your advisor or dean’s office needs to verify that you took an extension class, the advisor can access the mainframe application called “CEVIEW” to verify current or past registrations and grades in University Extension. If your advisor cannot access CEVIEW, please call the University Extension office for assistance.
  13. Note that University Extension is obliged to give its final examinations during UT Austin’s “dead days” (because of space limitations on campus). Check the calendar for this semester for exact final examination times. If you sign up for an extension course, you accept this condition.
  14. University Extension follows the same drop deadlines and policy on incomplete grades and changing to pass/fail used by UT Austin. Note that:
    • You are not automatically dropped from your extension classes if you withdraw from The University. You need to inform University Extension separately if you have received permission from your dean’s office to drop all of your classes.
    • If you needed your dean’s approval to take an extension class, you also need your dean’s approval to drop the class. But see also the section “Dropping Courses” for this semester for additional explanation.
  15. University Extension courses can count toward your “full course load certification” as part of your total course package if you have obtained the proper approvals from your dean’s office.
  16. In most cases, financial aid is available to admitted University of Texas students who are enrolled for six hours or more in the regular day program. (Graduate students must check with their graduate advisor first about whether the course can be included in their aid package.)
  17. You must tell our staff at the time you register that you are on financial aid, and they will advise you how to handle this.
  18. Please obtain the handout on “UT Austin Financial Aid” from our office.
  19. Payment for your extension course is due at the time you register. If you cannot pay at that time, please see your financial aid counselor or call Student Financial Services (475-6282) and work out some arrangement for an emergency loan or an alternative. If you qualify, UT Austin Financial Aid will reimburse you for your University Extension courses, provided you have proper dean’s permission to register.