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Final Examination Rules

From the Office of the Executive Vice President and Provost:

UEX Final Exam Procedures

No final examinations may be given before the examination period begins, and no change in time from that printed in the official schedule is permitted. An instructor with a compelling reason to change the time of an examination must obtain the approval of the Director of University Extension before announcing an alternative examination procedure to the students. Please route your request to the Director through the Academic Coordinator.

UT Faculty Council Rules

• You are under no obligation to give a final exam, but, if you do, it must be scheduled on the date listed on the calendar in the back of the Course Bulletin. No change in time from that printed in the Course Bulletin is permitted. An instructor with a compelling reason to change the time of an examination must obtain the approval of the Directors of University Extension before announcing an alternative examination procedure to the students. (Since our program can schedule final exams only during no-class days [the administration wants us to do it that way to avoid classroom conflicts with the main campus for final exam space], our students do take final exams on no-class days. This is different from the policy governing faculty teaching regular UT courses.)
• No substantial examinations may be given during the last class week. An examination counting for more than 30% of the final course grade is considered to be substantial.
• A faculty member is responsible for ensuring that final examinations for his or her courses are adequately staffed, that he or she is available for related questions and to resolve problems, and that final course grades are turned in on time. Unless a faculty member has received approval for travel under regular University policy (with the Director of University Extension), he or she must be available on campus during final examinations in his or her courses, or available in the Austin area and easily reachable by telephone or e-mail. The faculty member must remain in the Austin area until his or her grades are finalized. If a faculty member must travel during this time, he or she must include on the request for travel authorization how final examination matters will be handled and how he or she can be reached in case of an emergency.