Department staff members must enter course-related information into a variety of University reporting systems.
The final exam request system is administered by the Registrar's Office and used to assign general purpose classrooms for final exams. For authorization to access the system, please email: firstname.lastname@example.org. For more information on final exam scheduling policies, please see: http://registrar.utexas.edu/staff/exams. For more information on final exam academic policies, please see: http://www.utexas.edu/provost/policies/class_exams/
Helpful Tip: Many staff members utilize a template, specifically designed for Final Exam & CIS requests, available in SurveyStation to gather request information from faculty members. For more information and to access the template, please contact Lisa Vera, email@example.com. If you'd like to design your own survey, a Quick Start Guide and help screens are available through the site.
The Course-Instructor Survey (CIS) request system is administered by the Center for Teaching and Learning. For authorization to access the system, please email: firstname.lastname@example.org. For information on survey options, policies, key dates, CIS results, and frequently asked questions, please see: http://www.ctl.utexas.edu/programs-and-services/CIS/course-instructor-survey-for-faculty-and-staff/
Helpful Tip: Many staff members utilize a template available in SurveyStation to gather request information from faculty members. For more information and to access the template, please contact Lisa Vera, email@example.com.
The course description database is administered by LAITS using the college's web content management server. For authorization to access Courses in the database, please make sure your staff admin assigns you the role of Scheduler. If the tab does not appear, please contact: Lisa Vera, firstname.lastname@example.org and email@example.com. For more information on the system and the various screens, please see: CoLA Database Guide
Helpful Tip: Due to the navigation structure of the system, many staff members use the right-click or Control-click to open a new window for each course and a new tab for each section. If you are using Firefox, I suggest downloading the Colorful Tabs add-on to help differentiate between the different courses and/or sections.
The room scheduling system is administered by the Registrar's Office for all single-, multi-day or semester-long room reservations. To gain access to their system, attend a one-hour training session by signing up for TxClass RG 400. Requests for rooms may be submitted as early as the user can identify them to scheduling @austin.utexas.edu, but they are only processed within a couple of weeks of the beginning of a semester in order to allow for maximum flexibility in offering courses. For more information, please see: http://registrar.utexas.edu/staff/rooms
Helpful Tip: Check room specifications before submitting a request.
FaSET (Faculty and Student Electronic Tracking) is a system that allows departmental users to enter and review course, instructor, and enrollment information related to two census date snapshots: The Day 12* snapshot and the End of Semester snapshot. This information is used to provide accurate and consistent reports for both internal and external constituents of the University.
As required for HB 2504, undergraduate course syllabi and CVs of the instructors-of-record for these courses must be made available online. The legislature is requiring 100% compliance. Please work with your faculty and staff to upload the required documents by the deadlines. For further information regarding HB 2504 compliance, including instructions for uploading documents, legislation information, and implementation policies and procedures, visit the Provost's Office site at http://www.utexas.edu/provost/planning/accountability/hb_2504/.
Helpful Tip: Since neither of the systems are able to check compliance, I do the following: I open two browser windows, one to display the field of study listing in the course schedule and the other to display the search results for the field of study on the public site. If the course does not appear on the public site, I know the syllabus hasn't been submitted. If the course appears but the instructor name is not highlighted as a link, I know the cv hasn't been submitted.