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Catalog Instructions

 TO:                            Department Chairs, Center and Program Directors;

                                    Senior Administrative Staff

 

FROM:           Richard R. Flores, Senior Associate Dean for Academic Affairs

 

DATE:                       February 18, 2013

 

SUBJECT:                The Undergraduate Catalog, 2014-2016

The College of Liberal Arts is now accepting proposals for changes to the college’s curriculum, found in the The Undergraduate Catalog, 2012-2014, for the 2014-2015 and 2015-2016 academic years. All submissions will now be handled electronically. In addition to the following instructions, a copy of the College of Liberal Arts chapter of the Undergraduate Catalog 2012-2014 and a blank Impact Statement form has been included for your convenience.

  

Deadline: APRIL 1, 2013

Changes Requiring Faculty Council Legislative Approval

 Proposals that affect either college academic policy or the requirements of an existing degree or degree program require approval through the Faculty Council legislative process. These include but are not limited to:

  • Changes to the requirements of an existing major or minor
  • Changes to the requirements of an honors program
  • Changes to the requirements of a transcript recognized certificate or a concentration
  • Changes to general degree requirements and academic policies
  • Adding or deleting a departmental honors program

Proposals for new degree programs/majors or to delete an existing degree program/major also require approval of the Texas Higher Education Coordinating Board.  Please contact John St. Lawrence if you wish to delete or add a new major or degree.

 

Instructions: Submitting Catalog Changes to the College

 

Instructions for preparing legislation have been simplified.

 

  1. Review the current requirements for your major(s), minor, honors program(s), concentration, or certificate program, found in the 2012-2014 Undergraduate Catalog, with your department or program’s Faculty Curriculum Committee. If your faculty committee agrees upon and recommends changes to the existing catalog requirements, please note the date the changes were approved.

 

  1. Prepare Catalog copy: copy your sections from the attached 2012-2014 Undergraduate Catalog

 

a.     Create a Word document for each major/program. A major and its respective honors program may be submitted on the same document.

o   Please NAME your document so that it can be easily identified as a catalog change for your department. The following format is preferred:

§  e.g.,ANS 2014-16; ANS-DH 2014-16; ANS minor 2014-16

 

       b.  Modify the existing catalog text using legislative style.

·      Do not use the Track Changes feature.

 

·      Adding text:

o   Underline all text added to the original copy, including punctuation.

o   Insert text at the appropriate location within the existing catalog text

 

·      Deleting text:

o   Enclose phrases/words/sections to be deleted in brackets

o   Use the strikethrough command to draw a single line through the deletion within the brackets. The strikethrough command can be found on your Formatting Palette in Word under Font and is characterized by the symbol abc. 

o   Do not underline information to be deleted.

 

  1. Impact Statement form:  “Proposed Changes to Degree Programs in the Undergraduate Catalog or Law School Catalog”:  A completed Impact Statement form that includes key elements of the proposed legislation is required.

·      All questions must be answered; incomplete forms will be returned to you

·      The rationale for the change(s) must be thoroughly explained

·      Must include the date approved by your faculty


Finally, forward all completed documents electronically to John St.Lawrence, College of Liberal Arts, Academic Affairs, jes@austin.utexas.edu. John can be reached by email, or at 232-5922, should you need assistance.

Please note:  All course inventory inquiries should be directed to Lisa Vera, lisav@austin.utexas.edu.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

RRF/jes