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Payment Vouchers

Wednesday Aug 26, 2009

All payment vouchers (VP documents) subject to post-payment audit must be final approved by the department by 5 p.m.

All payment vouchers (VP documents) requiring pre-payment audit and final approval by the Office of Accounting must be in OA Document Processing, MAI 132, K6000, by 5 p.m., along with original supporting documentation (no faxes or e-mailed PDF copies). All payment vouchers (VP documents) subject to post-payment audit must be final approved by the department by 5 p.m.

Note: Aug. 26 is the last day a VP document can be created/final approved for FY 08-09 to be included on your August Statement of Account. A FY 09-10 voucher date must be used to process payments after Aug. 26. VP documents having FY 08-09 service dates, but processed after Aug. 26, will be rolled back against FY 08-09 funds if they are received by 9 a.m. on Sept. 3 by the Office of Accounting or final approved by the department by 4 p.m. on Sept 4. These transactions will not be included in your August Statement of Account.