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New Signature Desk procedures

Saturday Oct 3, 2009

On October 3, the following changes in procedures will be implemented for creating and updating unit codes, electronic offices, signature authorizations, and departments.

Version:1.0 StartHTML:0000000149 EndHTML:0000002001 StartFragment:0000000199 EndFragment:0000001967 StartSelection:0000000199 EndSelection:0000001967 A single online Web form will replace the current Signature Desk paper forms. The Web form will clearly explain who can sign requests so that delays in processing can be avoided. Once the Web form is completed, the process remains the same as it is now. Print and obtain the signature and then fax or e-mail it to the User Services Signature Desk.

·        The creation of units and subunits will now require signature approval.

 

·        The Signature Desk will now be your resource for managing departments in the Department System in addition to your unit code and signer information. Because of this, new information about your department will be required at the time a unit code is created because of the automatic creation of a corresponding department profile in the Department System.

 

·        Management of *DEFINE unit code contacts and Department System contacts is being consolidated into a new Organizational Hierarchy System (OHS) Contacts System. Instead of going to the Department Contacts System and *DEFINE GG5 separately to manage contacts, you will be able to manage them all in one Web-based system. Contacts at the budget group level in *DEFINE will still be managed using the GG5 screen in *DEFINE.

 

E-mail ohs@utlists.utexas.edu if you have any questions about these changes.