College of Liberal Arts

How to Record Commitments: Examples

Click on the sections of the commitment types listed below for examples of how they should be recorded in Section 2 of the PAR.

NOTE: Leave the account information blank for any dean’s commitment; this will be filled in by the dean’s office. You will get a warning message because this field is blank, but the document will approve forward.

CP    Computer
FS     Faculty Salary Support Transferred to Department
MV    Moving and Related Expenses
OC    Other Cost Not in a Standard Commitment Category
PD     Professional Development (travel, books, etc.)
RN     Renovation Costs
RS     Research/Operational Support
SU     Start-Up Allocation (equipment, etc)


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COLA Faculty Computer Initiative
Type: CP
Account: 19-9717-2057
Commitment Source: COLLEGE/SCHOOL
Date Approved: 03/01/09
Supporting Documentation: N (Not Applicable)
Comments: Approved by: R. Flores


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Faculty Salary Support Transferred to Department
Outside position funding example (ie- spousal hire)
Type: FS  FACULTY SALARY
Amount:    XXXX
Account:   (leave blank for institutional or dean’s commitment)
Date Applies: 09 01 09
Date Expires: 99 99 99
Recurring Commitment?  Y
Commitment Source: INSTITUTION
Date Approved (MMDDYY): 10 03 09
Supporting Documentation Status: A (Attached)
Comments: INST SUPPORT 1/3 SPOUSAL HIRE; APPROVED BY: S. Leslie

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Moving and Related Expenses

TIP: Please make June 1-August 31 the dates for MV commitments (for a 9/1 start date). This satisfies the provost’s suggestion that new faculty be in residence with plenty of planning time for the new semester/year.

Consult this summary of information for paying out moving commitments

Type: MV  MOVING EXPENSES    Amount:    XXXX
Account: **enter acct if dept or leave blank if funded by Dean**
Date Applies: 06 01 09 (MMDDYY)  **please use 6/1-8/31 if a 9/1 start
date.  If dates are other than summer only are used, a fellow nomination
is required**
Date Expires: 08 31 10
Recurring Commitment?  N
Commitment Source: DEAN
Date Approved (MMDDYY): 10 08 09
Supporting Documentation Status: A (Attached)
Comments: Moving Expenses. Approved by: R. Flores.

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Other Costs Not in a Standard Commitment Category

There are many variations, but here are a few examples of Other Cost Commitments.

Other Cost: College Research Fellowship
Type: OC  OTHER COST
Amount:    ACTUAL
Account: 1416002096       DLA -OFFICE OF THE DEAN
Date Applies: 09 01 09 (MMDDYY)
Date Expires: 01 15 10
Recurring Commitment?  N
Commitment Source:  COLLEGE/SCHOOL
Date Approved (MMDDYY): 03 19 09
Supporting Documentation Status: Y  On File
Comments: College Research FELLOWSHIP FALL 2009 APPROVED BY: RICHARD FLORES

NOTE: When there is more than one semester of a Research Fellowship commitment, you will need to enter them as separate commitments.


OR

Other Cost: Conference Support
Type: OC  OTHER COST
Amount:     XXXXX
Account: XXXXXXXXXX (dept account)
Date Applies: 09 01 09 (MMDDYY)
Date Expires: 05 31 10
Recurring Commitment?  N
Commitment Source: Department
Date Approved (MMDDYY): 04 29 09
Supporting Documentation Status: A(Attached)
Comments: CONFERENCE ADMIN SUPPORT.

OR

Other Cost: Childcare Slot Commitment
Type: OC  OTHER COST
Amount:    ACTUAL
Account: (leave blank for institutional commitment)
Date Applies: 09 01 09 (MMDDYY)
Date Expires: 08 31 10
Recurring Commitment?  N
Commitment Source: Institution
Date Approved (MMDDYY): 06 17 09
Supporting Documentation Status: Y  On File
Comments: CHILD CARE COMMITMENT APPROVED BY NEAL ARMSTRONG, VICE PROVOST

OR

Other Cost: Lecturer Series
Type: OC  OTHER COST
Amount:     4,000
Account: XXXXXXXXXX (dept account)
Date Applies: 09 01 08 (MMDDYY)
Date Expires: 99 99 99
Recurring Commitment?  Y
Commitment Source: Department
Date Approved (MMDDYY): 01 15 08
Supporting Documentation Status: A (Attached)
Comments: DEPARTMENTAL FUNDS TO SUPPLEMENT ANNUAL LECTURE SERIES

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Professional Development (travel, books, etc.)
Library Grant commitments are one example of a professional development commitment:
Type: PD PROFESSIONAL DEVELOPMENT
Account: (leave blank for Dean’s Office commitment)
Commitment Source: COLLEGE/SCHOOL
Comments: LIBRARY GRANT APPROVED BY: RICHARD FLORES (OR APPLICABLE PERSON)

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Renovation Costs
Type: RN  RENOVATION
Amount:     5,000
Account:  (leave blank for Dean’s office commit)
Date Applies: 09 01 09 (MMDDYY)
Date Expires: 08 31 10
Recurring Commitment?  N 
Commitment Source:  COLLEGE/SCHOOL
Date Approved (MMDDYY): 09 15 09
Supporting Documentation Status: A (Attached)
Comments: RENOVATION GEB 5.100

OR

Type: RN  RENOVATION
Amount:   150,000
Account: (leave blank for institutional commit)
Date Applies: 09 01 09 (MMDDYY)
Date Expires: 01 16 10
Recurring Commitment?  N
Commitment Source: Institution
Date Approved (MMDDYY): 03 18 09
Supporting Documentation Status: A (Attached)
Comments: REN EST 2.138/2.138A, APPROVED STARS FUNDING, PER S. MONTI

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Research/Operational Support
Although there can be many variations, here are a few examples of Research Support:

Annual Research Support:
Type: RS  RESEARCH SUPPORT   Amount:    10,000
Account: (enter if Dept funds, leave blank if Dean’s Office funds)
Date Applies: 09 01 09 (MMDDYY)
Date Expires: 99 99 99
Recurring Commitment?  Y
Commitment Source:   COLLEGE/SCHOOL
Date Approved (MMDDYY): 05 13 09
Supporting Documentation Status: A (Attached)
Comments: ANNUAL RESEARCH SUPPORT. APPROVED BY: R. FLORES

OR

GRA Support:
Type: RS  RESEARCH SUPPORT   Amount:    12,500
Account: (enter if Dept funds, leave blank if Dean’s Office funds)
Date Applies: 09 01 09 (MMDDYY)
Date Expires: 99 99 99
Recurring Commitment?  Y
Commitment Source:   COLLEGE/SCHOOL
Date Approved (MMDDYY): 05 13 09
Supporting Documentation Status: A (Attached)
Comments: 1/2 TIME GRA FOR ONE SEMESTER. APPROVED BY: R. FLORES

OR

Summer Support:
Type: RS  RESEARCH SUPPORT   Amount:    10,000
Account: (leave blank for institutional commit)
Date Applies: 06 01 10 (MMDDYY)
Date Expires: 07 31 10
Recurring Commitment?  N
Commitment Source: Institution
Date Approved (MMDDYY): 04 29 09
Supporting Documentation Status: Y  On File
Comments: 2 MONTHS SUMMER RESEARCH SALARY - STARS PLUS. APPROVED: S. MONTI, EVPP

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Start-Up Allocation (equipment, etc)
Type: SU  START-UP
Amount:     2,000
Account: (leave blank for Dean’s commit)
Date Applies: 06 01 09(MMDDYY)
Date Expires: 08 31 09
Recurring Commitment?  N
Commitment Source:  DEAN
Date Approved (MMDDYY): 12 31 08
Supporting Documentation Status: A (Attached)
Comments: ADDTL COMPUTER APPROVED BY RICHARD FLORES

OR

Type: SU  START-UP
Amount:    15,000
Account: (leave blank for Dean’s commitment)
Date Applies: 09 01 09 (MMDDYY)
Date Expires: 01 16 12
Recurring Commitment?  N
Commitment Source:   COLLEGE/SCHOOL
Date Approved (MMDDYY): 06 24 08
Supporting Documentation Status: A (Attached)
Comments: LAB EQUIPMENT/EXPENSES, APPROVED: R. FLORES

Contact

Back to Top Please direct comments on the Procedures Guide to cola_comments@utlists.utexas.edu.


Last Modified: 3 August 2009