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Elizabeth Engelhardt, Chair Burdine 437, Mailcode B7100, Austin, TX 78712 • 512-471-7277

Advising

ADVISING

The Graduate Advisor provides specific academic and program of work information. The Advisor provides guidance regarding appropriate coursework for your research interests and thesis or dissertation topic and may suggest faculty members for your M.A. or Ph.D. committee. The Advisor also signs offical documents for The Graduate School. Prior to registration, graduate students must meet with the GA to reserve places in American Studies courses.  For new students, this advising takes place during late August.  For continuing students, advising takes place in April for fall courses, and in October for spring courses. Check the Course Schedule ahead of time for courses you are interested in (whether inside or outside the department), and bring a list of possible courses when you see the graduate adviser.  You may have to check with the graduate adviser, graduate coordinator, or specific professor in other departments to get permission to register for their courses. Check your Registration Information Sheet (RIS) before advising and registration. 

The Graduate Coordinator is the primary information contact for the American Studies graduate program. The Coordinator handles all administrative matters associated with the program from admissions to graduation. The Coordinator can provide you with information regarding registration, fellowships, degree requirements, Graduate School policies and procedures and about student life in Austin.

REGISTRATION

Students should register at their earliest opportunity. Those who register late pay a processing fee to do so. Late registration times are identified in the Course Schedule. Students may only register after the fourth class day in fall or spring or the second class day in summer with the approval of the department chair, the student's dean, and the registrar. Registration after these dates is approved only in rare circumstances. Students must pay fee bills by 5pm on the payment deadline or their registration will be cancelled. Students who receive financial aid or who have ‘Zero Amount Due’ must complete registration online by 5pm on the day their late registration is processed. Failure to complete registration will result in cancellation of classes.

Your registration is not complete until you pay your tuition and fees. Be sure to pay by the deadline. Tuition bills are sent to your email address; the registrar does not mail paper copies. After registration, confirm tuition bill and pay using What I Owe. You may choose to pay in full or use the installment plan (note that the installment plan is not an option for the summer session).  Pay your bill via eCheck, credit card (there’s a 1.75% convenience charge), or electronic funds transfer.  See the Course Schedule for details.  

If the student has been admitted to candidacy for a doctoral degree, registration in the dissertation course, the equivalent, or International Independent Study and Research is required.  The dissertation course is a two-semester course sequence (-99R followed by -99W). The first, or R (for research), course may not be repeated.  The second, or W (for writing), course must be registered for continuously during the spring and fall semesters until the degree is completed.  Students must register for at least two semesters of dissertation 

Students may make changes to their schedules, with the approval of the graduate adviser, through ROSE, or in the Department office during the first four class days. The twelfth class day is the last opportunity to add a course (with the instructor’s permission). Be sure to check the amount you owe via the “My Tuition Bill” page on UT Direct, and pay by the deadline.

Note that you can Change course status to or from credit/ no credit until mid-semester. See the calendar in the course schedule for details.

99 HOUR RULE

The "99 hour rule" refers to the implementation of Senate Bill 961, passed by the State of Texas’s Seventy-fifth Legislature. It is the rule that students at UT Austin with over 99 doctoral hours may be subject to the payment of nonresident tuition. Texas residents, and nonresidents who normally would be entitled to pay resident tuition by virtue of work appointments or fellowships, might wonder whether they will be affected by the 99 hour rule (i.e., whether they will reach the point at which the payment of nonresident tuition becomes mandatory).  For most students, the answer is "no."  A student will be able to study at UT Austin full-time for seven complete academic years, including summers, before being affected by the 99 hour rule.  For students staying beyond seven years, in a number of cases there is still the possibility of a programmatic or individual exemption from the rule.

LEAVE OF ABSENCE

Graduate students may apply for a leave of absence of no more than two semesters.  If the student has not yet been admitted to candidacy for the doctoral degree, this request must be approved in advance by the graduate adviser.  See the Authorization for Leave of Absence (.pdf) (for master's students and doctoral students not in candidacy).  Granting leaves of absence for students not in candidacy is left to the discretion of the graduate adviser and Graduate Studies Committee.  The only rule is that the decision be made "in the best interests of the academic progress of the student" and the form must be returned to the Graduate School in advance of the semester for which a leave is granted.

If the student has been admitted to candidacy for the doctoral degree, the application for a leave must be petitioned in advance by the graduate adviser to the graduate dean and will be approved only in rare and unusual circumstances.  See Petition for Leave of Absence (.pdf) form (for doctoral students in candidacy).  The form must be accompanied by a letter from the graduate adviser to the dean of the Graduate School specifying the reasons a leave is being requested.

A student on an approved leave may reenter the graduate program by filing an Application for Readmission with the Graduate and International Admissions Center.  No readmission application fee is required.  Failure to secure a leave of absence in advance of the semester for which a student will be on leave means (1) the student will not be guaranteed readmission and, (2) the student will be assessed an application fee for readmission.

A student on leave may not use any university facilities nor is the student entitled to receive advice from any member of the faculty.  A leave of absence does not alter the time limits for degrees or course work.

Graduate Coordinator

Room: BUR 436C
Phone: 232-2332
Email me

 

Graduate Advisor

Dr. Randy Lewis
Room: BUR 410
Phone: 232-3670
Email me
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