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Anthony Di Fiore, Chair SAC 4.102, Mailcode C3200 78712 • 512-471-4206

Faculty Resources


  1. GENERAL RESOURCES
         1.1 Faculty Handbook
         1.2 News and Public Affairs
         1.3 List of Campus Notaries Public

  2. HUMAN RESOURCES/PAYROLL
         2.1 Annual Reports
         2.2 Conflict of Interest
         2.3 Extension of Tenure-Track Probationary Period
         2.4 Faculty Consulting and Outside Employment
         2.5 Non-Paid Affiliated Workers
         2.6 Peer Evaluations
         2.7 Retirement
         2.8 Salary Spread
         2.9 Updating CV Online

  3. LEAVE
         3.1 Faculty Leaves and Special Academic Assignments
         3.2 Family and Medical Leave (FML)
         3.3 Modified Instructional Duties (MID)
         3.4 Sick Leave

  4. PURCHASING
         4.1 All Purchases Should Be Made Through the Department!
         4.2 Office Supplies

  5. TRAVEL
         5.1 Before You Go
         5.2 Travel Reimbursements
         5.3 Faculty Travel Grants
         5.4 Cash Advances

  6. PROFESSIONAL SERVICES
         6.1 Hiring Non-UT Employees
         6.2 Seminars, Conferences, and Invited Speakers

  7. COURSE PLANNING
         7.1 Course Planning Form
         7.2 Course Description Policy for Unnumbered Topics Courses
         7.3 Flags
         7.4 Textbooks
         7.5 Final Exam Scheduling
         7.6 Course Instructor Surveys
         7.7 HB2504 and Syllabus Standards
         7.8 Course Description/Syllabi Posting to Departmental Website
         7.9 Room Reservations
         7.10 Grade Changes and Grade Submission

  8. UNDERGRADUATE AFFAIRS
         8.1 Registration Issues
         8.2 Late Adds
         8.3 One-Time Exception Drop Policy
         8.4 Conference Courses
         8.5 Degree Requirements for Majors
         8.6 Departmental Honors
         8.7 Scholastic Dishonesty
         8.8 Other Helpful Links

  9. GRADUATE AFFAIRS
         9.1 Add/Drops
         9.2 Admissions
         9.3 Advancing to Candidacy
         9.4 Change of Doctoral Committee
         9.5 Committee Reports
         9.6 Conference Courses
         9.7 Dissertation Defense
         9.8 Grade Reporting: Grade and Symbol Details
         9.9 International Independent Study and Research (ISR)
         9.10 Leaves of Absence
         9.11 M.A. to Ph.D.
         9.12 Online Grade Changes System
         9.13 Readmission for Students not on LOA
         9.14 Request for Final Oral Exam
         9.15 Signature Sheets
         9.16 Travel Policy
         9.17 Important Links


1. GENERAL RESOURCES

1.1 Faculty Handbook

The College of Liberal Arts' Faculty Handbook contains lists of Dean’s Office and department contacts and organizational charts, as well as sections on Academic Affairs, Student Affairs, Research, Public Affairs, Human Resources, and Information Technology.

Specific information for faculty of the Department of Anthropology is below.

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1.2 News and Public Affairs

News relevant to the department community may be sent to Catherine Schreiner for posting on our web site. This may include awards, honors, events, lectures, exhibitions, publications, articles, or other announcements about faculty, students, or alumni.

To share news of interest to the university community, you may wish to contact staff of the College of Liberal Arts office of Public Affairs.

Requests for profile updates in the UT Experts Guide may be requested by completing the Update Request Form.

UT also has a book blog, ShelfLife@Texas, dedicated to new books by faculty, staff, students, and alumni. To have a book considered for inclusion on the blog, please contact the College of Liberal Arts Office of Public Affairs.

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1.3 List of Campus Notaries Public

UT keeps an online list of Notaries Public. Please keep in mind that the list may not always be up-to-date, and that it would be best to first contact an individual listed to confirm that their certification is still current.

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2. HUMAN RESOURCES/PAYROLL

2.1 Annual Reports

All faculty members, including faculty in Specialist, Lecturer, Clinical, Adjunct, and Research Professor titles, are responsible for completing a Faculty Annual Report (FAR) of their academic and professional activities each year. These are typically due at the end of September. Please submit one original, signed copy to Karla Steffen by the deadline.

Department Contact: Karla Steffen

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2.2 Conflict of Interest

The policies of the Public Health Service and The University of Texas at Austin on Objectivity in Research (OIR) require completion of Conflict of Interest (CoI) training by all individuals responsible for the design, conduct, or reporting of research at least every four years. A web-based training module has been implemented and training may be completed at any time. For more information about the training visit the Office of Research Support's Mandatory Training for Conflict of Interest.

Information about The University of Texas at Austin's Conflict of Interest policy is at the Conflict of Interest page at the Office of Research Support web site.

Department Contact: Karla Steffen

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2.3 Extension of Tenure-Track Probationary Period

Whether childbirth, adoption, disability, illness or other personal circumstances, life sometimes takes a turn to keep you from achieving normal levels of productivity during your tenure-track probationary period. Fortunately, you can apply for a probationary period extension. All professional accomplishments achieved during the extension of the tenure track probationary period will be included in your promotion packet, and no distinction is made during the promotion review between those who have and have not had an extension. Extensions are automatically granted for the reasons of childbirth and adoption.

More information: Handbook of Operating Procedures 2-2020

Department Contact: Karla Steffen

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2.4 Faculty Consulting and Outside Employment

The College of Liberal Arts follows the University’s Policy on Outside Employment.

Faculty meeting outside employment guidelines must submit a new Annual Request for Outside Employment form each year.

More information: Handbook of Operating Procedures 2-2220

Department Contact: Karla Steffen

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2.5 Non-Paid Affiliated Workers

Non-paid University affiliates (affiliated workers), including Visiting Researchers/Scholars and Research Fellows, are individuals who have relationships with the university outside of traditional employment, and are officially sponsored by a current department faculty member. Affiliates with active assignments approved by the Dean's Office are eligible to obtain standard UT ID cards, and may qualify to request proximity card access, keys, and library privileges if relevant to their assignment and approved by the department chair. The department cannot guarantee office or lab space to affiliates, although a sponsoring faculty member may share their own office or lab space if they wish.

Several different types of affiliated worker are defined by Human Resources, and requirements vary for each, depending on education and experience level, length of stay, purpose of visit, and other factors. If you wish to sponsor an affiliated worker, please contact Karla Steffen at least six weeks in advance of the visitor's anticipated arrival, or at least three months in advance if the visitor will need a visa through UT.

To begin the process of inviting an affiliated worker, please contact Karla Steffen as soon as possible, and complete the Non-Paid Affiliate questionnaire, noting special instructions at the top of the form.

More information: University Affiliate (Affiliated Worker) Positions

Department Contact: Karla Steffen

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2.6 Peer Evaluations

These are the current guidelines for promotion and tenure set by the Provost's Office, but they are subject (and even likely) to change. Observation reports written now might not be used for a few years, by which time the guidelines may have changed several times. For this reason, we're asking that reports be sent to Adriana in .docx form, so that she can more easily work with you to get your observation report into compliance with whatever guidelines look like at the time of submission. Before a report is submitted for promotion/tenure purposes, she'll review it one last time to make sure it meets contemporary guidelines, and will print a hard copy on letterhead for you to sign, and make a physical copy for me to keep on file too.

More info on the reports is copied below, from the Provost's current guidelines. Information on how to conduct a peer classroom observation is available on the Center for Teaching and Learning’s Web page.

Reports should be sent as .doc attachments directly to Adriana (she'll send a copy to Karla). Please make sure each report includes the following:

  • Number and title of course observed
  • Date of report
  • Date of classroom observation
  • Description of methods by which instructor engages students in learning
  • Date on which observation was discussed with the candidate
  • Name and signature(s) of observer(s)

From the Provost's guidelines:

These reports are broad observations of the candidate’s effectiveness as a teacher at the graduate and/or undergraduate levels by those faculty members conducting the in-class observations. The reports should cover such elements as presentation, course content, organization, clarity of written materials, rigor and fairness of written examinations, appropriateness of methodology, and student outcomes. Peer observations of classes should be conducted periodically for all faculty members. Include in the dossier all reports of in-class observations conducted while in rank. Do not consider observation reports for the fall semester during which the candidate for promotion is expected to be reviewed (i.e. Fall 2013). The budget council is to consider the peer observations in their assessment of the candidate’s teaching service record.

Additional Notes:

  • Faculty should try to obtain at least one peer classroom evaluation per academic year (if classes are taught, of course).
  • A teaching evaluation from each of the two long semesters prior to promotion and tenure is a very good idea, if at all possible.

Department Contact: Adriana Dingman

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2.7 Retirement

Faculty Emeritus Titles; Perquisites and Privileges: Handbook of Operating Procedures 2-2430

Modified Service: Handbook of Operating Procedures 2-2420

Phased Retirement: Handbook of Operating Procedures 2-2410

Department Contact: Karla Steffen

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2.8 Salary Spread

Faculty with nine-month appointments may be eligible to elect a 12-month salary spread so that payments are received in the summer. Qualifying nine-month appointments must end May 31, and cannot be paid from a 26 (grant) account.

To apply, send a completed Salary Spread Request Form to Payroll Services no later than August 31st for the fall semester. New faculty with first-time appointments in the spring should submit the form by January 15 for the spring semester. An approved salary spread is irrevocable for the remainder of the fiscal year. It will remain in effect for all future years until a cancellation request is sent to Payroll Services, or until the employee becomes ineligible.

For more information, vist the Payroll Services Salary Spread web page.

Department Contact: Karla Steffen

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2.9 Updating CV Online

All faculty should keep a copy of their most recent CV on their faculty profile page. Here's how:

  1. Go to the College of Liberal Arts Web Database
  2. In the left-hand menu, click "Myprofile"
  3. On the “Home” tab (which opens by default), find the “Curriculum Vitae” field
  4. Click "Browse" to locate your CV on your computer's hard drive
  5. Scroll to the bottom of the page and click the "Update Database" link

College of Liberal Arts Faculty Profile Page ("Sandbox") help

College of Liberal Arts Faculty Profile Home Page help

Liberal Arts ITS Contact: Ming Gong

Department Contact: Karla Steffen

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3. LEAVE

3.1 Faculty Leaves and Special Academic Assignments

General information about faculty leave policies including leave without pay, leave from the instructional budget, and special academic assignments:

Handbook of Operating Procedures 2-2210

Department Contact: Karla Steffen

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3.2 Family Medical Leave (FML)

In the case of one’s own serious health condition, to care for a spouse, child, or parent with a serious health condition, or for the birth and care of one’s own child or the placement of a child for adoption or foster care with the faculty member, Family and Medical Leave may be requested. FML covers premium sharing during the period approved. To request a Family Medical Leave application, contact Karla Steffen, or you may contact UT Benefits directly.

Handbook of Operating Procedures on FML

Department Contact: Karla Steffen

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3.3 Modified Instructional Duties (MID)

Tenure-track and full-time faculty may request one semester of modified instructional duties (MID). This arrangement allows classroom teaching duties to be replaced with a pre-accepted alternative work assignment, when personal circumstances temporarily prevent the performance of classroom teaching duties, and when the arrangement is found to be in the interest of the University’s instructional programs.

College of Liberal Arts policy on MID

Handbook of Operating Procedures on MID

Department Contact: Karla Steffen

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3.4 Sick Leave

The University requires faculty to use sick leave for work missed due to illness, on both teaching and non-teaching days. Faculty accrue sick leave at the rate of 8 hours per appointed month, or 9 sick days per year. If work is missed due to illness, email Karla Steffen as soon as possible to complete a Faculty Sick Leave Report. Include the dates of all work missed.

General Information for Faculty Employees on Sick Leave, Parental Leave, and Related Polices

College of Liberal Arts policy on Faculty Leave of Absence or Release from Instructional Budget

Department Contact: Karla Steffen

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4. PURCHASING

4.1 All Purchases Should Be Made Through the Department!

Please contact Chris McNett via e-mail or in person to request purchases. Any receipts for outside purchases submitted for reimbursement will not be processed!

Department Contact: Chris McNett

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4.2 Office Supplies

All requests for office supplies should be submitted to Chris McNett. Reimbursements for office supplies will not be processed.

Office supplies can also be ordered from Today's Office Solutions through UT Market via the following link:
UT Market

Please assign any shopping carts to Chris McNett (EID: fhazel). Most orders ship the following day.

Here is a link to the online tutorial for UT Market:
UT Market Tutorial

Department Contact: Chris McNett

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5. TRAVEL

5.1 Before You Go

If you will need assistance with travel arrangements, contact Chris McNett (cmcnett@mail.utexas.edu) as soon as possible.

At least 3 weeks prior to departure, complete the RTA form , and return it to Chris McNett.

Department Contact: Chris McNett

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5.2 Travel Reimbursements

As soon as you are able, take your receipts to Chris McNett, so that he can begin processing any reimbursement you are due. The Office of Accounting places strict deadlines on reimbursements, and if the deadline is missed, reimbursement may not be possible.

You do not need to keep receipts for meals within the limit of your per diem allowance, but you should keep track of the amounts spent on these. Keep receipts for everything else, including boarding passes for any air travel for which you are seeking reimbursement.

Please do not tape receipts to paper.

It is helpful if you organize your receipts as follows:

  1. All transportation receipts together (taxis, trains, planes, automobiles)
  2. All lodging receipts together
  3. All other receipts together (conference registration, copies, other misc. expenses)

Some key points to remember:

  • If you’re traveling with students, they will need an RTA as well.
  • Please allow ten business days for a cash advance request.
  • Travel reimbursements must be processed within 60 days of your return.
  • Please notify me BEFORE you travel if you intend to employ, compensate, or support anyone in the field.
  • Faculty travel grant requests must be submitted two weeks prior to travel for domestic trips, and one month in advance for foreign travel.
  • Equipment and field supplies should always be purchased through the department.
  • Please document all purchases for which you wish to be reimbursed especially if receipts are vague or in a foreign language.
  • If you rent an apartment, you must provide a copy of the lease agreement and a receipt. If it is in a foreign language, it must be translated.
  • If you lodge in a non-commercial establishment, I must submit a request for an exception to the rule that UT travelers must stay in commercial establishments. This request is subject to denial.
  • If you rent a home or an apartment while traveling, a signed lease agreement is required, and you will not receive a meal allowance.
  • Receipts are proof of payment. The Office of Accounting will not accept a reservation as such. In some instances a credit card statement and a reservation may suffice.
  • Hotel receipts must show your name, the dates you stayed, an itemization of charges, and a zero balance.

Department Contact: Chris McNett

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5.3 Faculty Travel Grants

You may apply for a Faculty Travel Grant at the link below. Please submit an RTA form to Chris McNett before applying for the grant.

https://utdirect.utexas.edu/ogs/awards/candidate/faculty_app_profile.WBX

Department Contact: Chris McNett

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5.4 Cash Advances

Cash advances are intended to provide funds to faculty who conduct their research in areas where it is not possible to use a credit card. These funds are intended to cover transportation, meals and lodging, and some other travel expenses incurred in the field. Allowable “other travel” expenses include expenses and wages paid to local research assistants, laborers, or research participants, related telecommunication expenses, and equipment and supplies which could not have feasibly been brought to the field. All receipts, except those for food, must be submitted upon your return, and the reconciliation must be completed within 30 days of the end of travel.

If you are paying travel expenses for students or colleagues, you must provide me with all the relevant information that I will need to create an RTA and an APS for those individuals. If you intend to hire local workers or pay research participants, a blanket APS must be requested before you leave. Please do everything possible to provide the names and addresses of local workers or research participants before you leave. Admittedly, this is often a mystery, but make sure that you get the name and closest approximation to an address as possible for everyone you pay or otherwise compensate. A per diem meal allowance may be claimed for research assistants and workers, but if you intend to do so, please let me know before you travel.

Department Contact: Chris McNett

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6. PROFESSIONAL SERVICES

6.1 Hiring Non-UT Employees

If you intend to hire anyone who is not a UT employee to perform professional services for you they must first complete a Payee Information Form.

Once this has been done, authorization for their services must be obtained through the submission of an Authorization for Professional Services form. In addition an Employee/Independent Contractor Classification Checklist must be completed and signed.

After receiving authorization from the Dean's Office, the individual may begin work. Upon completion of their services, they must sign the approved APS form and submit an invoice to Chris McNett so he may process payment.

Department Contact: Chris McNett

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6.2 Seminars, Conferences, and Invited Speakers

If you are planning a conference, speaker series or just want to invite a speaker, please contact Adriana Dingman as early in the process as possible. Generally, she will need to know the dates, type of event, contact information for the speakers, and the budget, although each event or series is a bit different. It will be very helpful if you are able to:

  1. Send your invitees a brief email letting them know that she will contact them about travel arrangements.
  2. Provide contact information for any funding from outside of the department. This will help with promoting the event as well.
  3. Some accounts may have restrictions on their use or rules regarding documentation for travel or entertainment. Please check with Adriana if there are questions or if you are unsure.

If you wish to pay your speaker an honorarium, please keep the following in mind:

  1. Please avoid giving honoraria to non-U.S. participants if at all possible. Payment to foreign nationals for work within the U.S. has specific visa and accounting requirements and a large amount may be withheld for tax purposes. At least 2 months advance notice is required for payment to a foreign visitor if such a payment is allowed by UT rules. Adriana can help determine eligibility if given sufficient notice.
  2. The honorarium is paid in the form of a paper check mailed to the visitor upon their return. It is not available to the visitor during their visit to UT.
  3. If an honorarium or lecture fee is involved, please remember that there will be additional paperwork (APS or PBS), which will require the payee’s signature.

For business entertainment/meetings during the conference or involving guest speakers, please remember the following:

  1. Submit any entertainment receipts as soon as possible. Please do not staple or tape the receipts. UT requires a list of attendees for each event.
  2. Use the Tax-Exempt form whenever possible for entertainment. Adriana will be happy to provide one should you need it.
  3. As a general rule, gratuities for business meals can be no more than 20%.

Please contact Adriana with questions or problems.

Department Contact: Adriana Dingman

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7. COURSE PLANNING

7.1 Course Planning Form

The Department of Anthropology is determined to work with faculty and related departments to find the best possible teaching times and courses for both the student curriculum and professional development. We will regularly ask that faculty complete an annual or biannual Course Planning form. The Course Scheduler regularly works on future semester 9 to 10 months ahead of the current semester. The period during which each phase is open varies. Original phases last approximately 4 weeks. Chair's Proof phases generally last only a few working days. The approximate schedule is below for your reference:

Semester Original Chair's Proof Post-Publication
Spring Mid Apr.-Early May Aug.(1st three weeks) Early Oct.(until 12th class day
Summer Late Oct.-Mid Nov. Mid Jan.(four working days) Early March (until 4th class day)
Fall Mid Nov.-Early Dec. Mid Feb.(four working days) Late March (until 12th class day)

Department Contact: Billy O'Leary

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7.2 Course Description Policy for Unnumbered Topics Courses

Most undergraduate course titles printed in the course schedule are unnumbered topic titles offered under a base topics course number. All undergraduate course titles must have an approved course description on file with the Dean's Office before they can be published in the course schedule. Course descriptions are course number and instructor specific and are valid for three years. Unnumbered topics courses taught by the same instructor require an updated course description every three years.

For more information, please see the Course Description Policy.

For a template of a course description request, download the Course Description Template.

Department Contact: Billy O'Leary

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7.3 Flags

Courses designated by special flags ensure that all UT students acquire important skills required by the state curriculum. Flags are a great way to advertise your class and fill seats. The guidelines are published by the School of Undergraduate Studies, and the application process is facilitated by an online proposal system. Please be advised that in most cases the application window closes during the first period of any course scheduling phase, approximately 9 months prior to the beginning of the class. Reminders will be distributed regularly by the department, but the choice to apply rests with the faculty and Chair.

Department Contact: Billy O'Leary

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7.4 Textbooks

Course requisitions are maintained by the University Co-Op. In preparing for future semesters you can submit your required and suggested textbooks through their website.

Department Contact: Billy O'Leary

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7.5 Final Exam Scheduling

Based on your response to the Department's Final Exam Request, we will work with the Office of the Registrar to schedule your exam. If you do not respond to this request, no exam will be scheduled for your class. Do not request a general-purpose classroom if you only need a place for students to turn in papers; the Office of the Registrar cannot accommodate these quests due to the limited number of rooms available, so we must ask that the instructor's office or the departmental office be used for this purpose. Once final exams have been scheduled by the Registrar's Office, you can look up scheduled exams by unique number to see your final exam assignment. The Index of Final Exams lists the general schedule of exams and can be used to project the final exam time for your syllabus.

Department Contact: Billy O'Leary

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7.6 Course Instructor Surveys (CIS)

The university requires that all organized classes be surveyed every semester, including summer, using an approved CIS form. You can choose to survey your classes electronically (students will receive a link to their surveys via email) or using the traditional paper surveys. Both paper and electronic surveys are administered during the last two weeks of class, before the final exam period and before any grades are reported for the semester. Surveys are ordered by your departmental contact, Gabby Yearwood. If you do not respond to this request, you will receive the default survey order for your class: paper basic survey forms. Once your surveys have been ordered, you will receive a reminder to check your survey order on the MyCIS site; please take a moment to check your survey order to prevent any errors in your order.

Sample questionnaires:

Useful links:

Department Contact: Billy O'Leary

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7.7 HB2504 and Syllabus Standards

We are required by House Bill 2504 to post a syllabus for every organized undergraduate course and a current CV for every faculty member teaching an undergraduate course by the 7th class day of each semester. Syllabi and CVs are due to departmental contacts no later than the 1st class day and should be directed to Billy O'Leary. View the syllabus policies to see what items are required to be included in the posted syllabi. CV requirements are available in the Provost's HB 2504 Implementation Policy. Submitted syllabi and CVs will be posted to the Access Syllabi and CVs site by the 7th class day.

Department Contact: Billy O'Leary

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7.8 Course Description/Syllabi Posting to Departmental Website

Billy O'Leary is also responsible for posting of course descriptions and course syllabi to the departmental website. Course description posting occurs prior to registration for the upcoming semester to better help students select appropriate courses. Approximately two weeks prior to registration faculty will be asked to submit brief one paragraph course descriptions. These will be posted as they are received. At the beginning of each semester in coordination with the HB legislative policy syllabi will be posted to the departmental website in addition to the public website for legislative requirements.

Department Contact: Billy O'Leary

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7.9 Room Reservations

A number of rooms are available in SAC for non-course related activities such as committee meetings, departmental talks, video-conferencing. A weekly schedule of room usage will be posted on the doors of each room to give faculty an opportunity to determine room availability. Please note that rooms should not be used without prior approved reservations as updates will not necessarily be reflected as they occur. Please contact Catherine Schreiner via email for room reservation requests. If you are in need of a room elsewhere on campus Catherine Schreiner is also able to search for availability of rooms. Please contact her via email with your request. Keep in mind that the further in advance you make your request the more likely you are to have your request honored. SAC 5.124 has a video-conferencing console and is coordinated through LAITS. The console has the capability to be used in a few select rooms outside of 5.124. Please contact Billy O'Leary for additional information on use of this equipment.

Department Contacts: Catherine Schreiner (non-course related reservations); Billy O'Leary (course-related reservations and video-conferencing)

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7.10 Grade Changes and Grade Submission

Faculty are responsible for all grade submission and grade changes for both regular classes and individual instruction. Grades are due based on when a course is scheduled to have an exam regardless of whether that course has an actual exam or not. Grade sheets are available one to two weeks before the last class day of a semester or summer term. Recorded grades may be verified online through the last day of grade reporting. Grades submitted online are available for review by instructors of record and their designees. Submitted grade sheets become permanent University documents.

Organized courses
Organized course grades are entered and submitted by the instructor of record. The instructor of record may authorize a designee to help enter grades. The instructor must submit the grades to the Office of the Registrar.

Individual Instruction
Individual instruction course grades can be entered by each student's instructor of record. The instructor's grade sheet will include only the students for which they are the instructor of record. The instructor may not authorize a designee to help enter grades. The department grade representative's grade sheet will include all students registered in a class. The department grade representative must submit the grades to the Office of the Registrar.

Answers about Grade Reporting can be found here: http://registrar.utexas.edu/staff/grades/faq

Information about grading symbols can be found here: http://registrar.utexas.edu/staff/grades/details

Individual instruction grades must be verified and submitted officially by the departmental grade contact, Billy O'Leary.

Grade changes are now made electronically. All information and guidelines can be found here: http://registrar.utexas.edu/staff/grades/changes

While you may store and track your grades through Blackboard or other means you are strongly encouraged to enter and verify your grade submissions through the Registrar’s site. Blackboard and other grade reporting sites do not often include individual instruction and past semester information.

Department Contact: Billy O'Leary

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8. UNDERGRADUATE AFFAIRS

8.1 Registration Issues

Students who have questions concerning registration for Anthropology courses should first contact Courtney Sy. Frequently, special restrictions have been put in place to ensure that Anthropology majors have priority access to our courses. Additionally, closed upper-division courses often have wait lists: should a space become available, students may already be in queue to add the class. Courtney can advise students on the best course of action for their situation. If a special circumstance does arise, Courtney will contact the appropriate faculty.

Department Contact: Courtney Sy

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8.2 Late Adds

Students must obtain permission from the department to add a course after the 4th class day of a long semester (after 2nd class day for summer session). The Department attempts to keep enrollments consistent and even across all sections. Therefore, late adds should be made to "open" courses only. In order to be approved for a late add, the student should pick up the Late Add Permission Form from the main office and obtain the instructor's signature. Each student must meet with the instructor to discuss missed assignments, readings, and strategies for catching up. Instructors are not obligated to permit late adds. If you wish to deny all late adds after a certain point (i.e. 8th class day, or three missed lectures), please let Courtney Sy know so she can help relay this information to students.

Department Contact: Courtney Sy

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8.3 One-Time Exception Drop Policy

Undergraduate students who may not have urgent, substantiated, nonacademic reasons will be allowed to drop a single class or withdraw from the University after the deadline to drop or withdraw for academic reasons under the provisions of the One-Time-Exception (OTE). The OTE may be invoked only once during the studentʼs entire undergraduate college career regardless of the college the student was enrolled in at the time the exception was allowed. Students who have completed two long semesters or more at UT must meet specific grade conditions to be eligible to use the OTE to drop a class (not necessary for withdrawal). Additionally, students who are on scholastic probation who use the OTE to withdraw would not be exempt from scholastic dismissal. Please consult the official OTE undergraduate catalog policy and/or an academic advisor for clarification on criteria.

Department Contact: Courtney Sy

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8.4 Conference Courses

Conference courses are reserved for academic coursework relating to reading, writing, and/or research topics not available for study through an organized course offered by a department or listed in the department's catalog course inventory. Departments are responsible for maintaining the integrity of conference course offerings by ensuring they are structured within the policies and guidelines set forth by the College.

For the College's policy, please see the Conference Course Policy.

Department Contact: Courtney Sy

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8.5 Degree Requirements for Majors

The Anthropology major consists of 30 hours (including 18 hours upper-division and 18 hours in residence) as follows:

  • ANT 301 Physical Anthropology
  • ANT 304 Introduction to Archaeological Studies I: Prehistoric Archaeology
  • ANT 302 Cultural Anthropology, ANT 305 Expressive Culture, OR ANT 307 Culture and Communication
  • 3 hours upper-division Anthropology coursework in each of the following areas*:
    • Theory
    • Methods
    • Culture/Geographic Area
  • 12 additional hours Anthropology, including 9 hours upper-division

*Courses that fulfill the Theory, Methods, and Culture/Geographic Area requirements are announced during each registration period.

For more information, see the online Degree Requirements.

Department Contact: Courtney Sy

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8.6 Departmental Honors

The Departmental Honors program in Anthropology aims to provide ambitious students the opportunity to do independent research in the form of a senior thesis. It is a two-semester program in which students conduct research and write under the supervision of a faculty member. Students spend the first semester doing their research and outlining their thesis while enrolled in ANT 679HA. During the second semester, in ANT 679HB, students complete their thesis.

Those considering the Departmental Honors program may consult the Undergraduate Advisor for advice on preparation and scheduling. We encourage interested students to take upper-division courses and seminars as soon as their schedules and preparation permit. Writing-intensive courses are also strongly encouraged.

Students should apply no later than two semesters prior to graduation. In most cases, students will apply during the spring semester of their third year.

Applications are available from the Undergraduate Advisor in SAC 4.102.

Acceptance Requirements

  • UT GPA of 3.0 or better
  • Anthropology GPA of 3.5 or better
  • Upper-division standing
  • Strong interest in anthropology as demonstrated by previous coursework
  • Recommendation from an Anthropology professor willing to supervise the thesis
  • Consent of the Undergraduate Advisor and Chair for the Department of Anthropology

To earn "Special Honors in Anthropology," students must:

  • Maintain UT GPA of 3.0 or better
  • Maintain Anthropology GPA of 3.5 or better
  • Complete ANT 679HA Honors Tutorial Course: Readings with a grade of A
  • Complete ANT 679HB Honors Tutorial Course: Thesis with a grade of A
  • Give satisfactory performance on a comprehensive oral examination centered on the thesis

Department Contact: Courtney Sy

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8.7 Scholastic Dishonesty

Scholastic dishonesty includes, but is not limited to: cheating, plagiarism, collusion, falsifying academic records, and misrepresenting facts. Some examples of scholastic dishonesty are: using, buying, stealing, and/or divulging the contents of an examination; removing a test from the examination room; substituting for another person; having someone take a test for you; misplacing or damaging property of the university; destroying information so another student may not have materials; falsifying research data; providing false grades or resumes; or presenting someone else's work as one's own academic work.

A full and comprehensive statement about what constitutes academic dishonesty can be found in Appendix C, section 11-802, in the General Information Catalog. In the Office of the Dean of Students, the Student Judicial Services is responsible for investigating alleged violations and implementing the discipline process.

Department Contact: Courtney Sy

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8.8 Other Helpful Links

COLA Course-Related Academic Policies and Procedures

COLA Student Affairs Policies and Procedures

Department Contact: Courtney Sy

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9. GRADUATE AFFAIRS

9.1 Add/Drops

Graduate students may add/drop courses via the web for the first four class days of a long semester (first two days in summer). Courses are added by the Graduate Coordinator the fifth through twelfth class days (third through fourth in summer). If the course is restricted or full the student must have instructor approval to add the course. The last day to add a course in a long semester is the twelfth class day (fourth in the summer). After this date, students may not add a course, except for rare and extenuating circumstances as approved by the graduate dean. Requests to add a course after this deadline requires a letter of petition from the Graduate Adviser and a completed Graduate Add/Drop form with all required signatures.

Department Contact: Rolee Rios

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9.2 Admissions

New candidates for our graduate program may apply for admission during the fall prior to the fall of admission. Information regarding the requirements and process for applicants can be found on our graduate admissions page.

Faculty may review prospective students’ files via UT’s online system, EASI. Requests for permission to access the system and questions about how to use it should be directed to Graduate Admissions Coordinator. File review can start in the fall although most applications will not be complete until the December 1st deadline (or even a few days later, due to late letters of recommendation, etc.). Each subfield has an admissions committee member and questions about selection, subfield meetings, etc. should be directed to that committee member.

Application review, admissions committee meetings, and candidate selection need to be completed quickly as the Graduate School will review fellowship applications for new students as early as January. For more information about funding options for incoming students, please contact the Graduate Admissions Coordinator. Information on Graduate School fellowships can be found here although this information covers only a portion of the funding available.

Candidate visits can be arranged after committees meet. Please contact the Graduate Admissions Coordinator well before the planned visit for more information on arranging visits for prospective students and funding options.

Department Contact: Adriana Dingman

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9.3 Advancing to Candidacy

Students apply for candidacy online. Important information regarding the requirements and process is here.

Students must have at least five people on their committee. The supervisor and at least two other committee members must be from the home department and Graduate Studies Committee (GSC) members. One member must be from outside the department. Committee members who are not members of the GSC must provide a curriculum vita and a letter stating their willingness to serve on the committee at no expense to the university (this is actually a form accessible via the above link). Please consult with the Graduate Coordinator for more information.

Department Contact: Rolee Rios

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9.4 Change of Doctoral Committee

Students apply for candidacy online. Important information regarding the requirements and process is here.

Graduate students must submit a Petition for Change in Doctoral Committee form to the Graduate School to change members of their doctoral committee. The form must include a departmental reason for the requested change and must be signed by the student’s supervisor and the Graduate Adviser. The request is due at least 30-days prior to a student’s dissertation defense date.

Department Contact: Rolee Rios

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9.5 Committee Reports

Faculty can look up committee reports to find out how many Masters and Doctoral committees they are serving/have served on.

To look up committee reports go to the Advisers and Coordinators page of the Graduate School web site. The "Faculty committee reports" section is on the left hand side. You can request a Report of Masters and Doctoral Committees Served for Faculty Members. Click either the “for current fiscal year” or “all records” links.

Department Contact: Rolee Rios

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9.6 Conference Courses

Graduate students must fill out a departmental Conference Course request form. Faculty must confirm the course (including grade status) and sign off before the Graduate Coordinator can register a student for a conference course.

Department Contact: Rolee Rios

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9.7 Dissertation Defense

Detailed instructions for supervisors and committee members attending a doctoral dissertation defense can be found on the Graduate School web site.

Department Contact: Rolee Rios

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9.8 Grade Reporting: Grade and Symbol Details

The Registrar’s site offers reminders regarding grade and symbol details, especially important regarding grades for dissertation, report, and the second portion of thesis courses. The Registrar site also has online grade forms.

You can find additional information regarding grading policies (letter, credit/no credit, and incomplete) on the Graduate School website.

Department Contact: Billy O'Leary

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9.9 International Independent Study and Research (ISR)

Students may register for International Independent Study and Research (ISR) if they are conducting research or studying independently abroad. Students must submit an application to the Study Abroad Office and must complete all requirements for application prior to the first class day of any long semester (second class day during summer). Enrollment requires the approval of the student’s faculty sponsor, the Graduate Adviser, and the Study Abroad Office.

http://world.utexas.edu/abroad/programs/isr

Department Contact: Rolee Rios

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9.10 Leaves of Absence (LOA)

The Graduate School allows students to apply for a Leave of Absence (LOA) of no more than two semesters. If the student has not yet been admitted to candidacy this request must be approved in advance by the Graduate Adviser. Granting a LOA for students not in candidacy is left to the discretion of the Graduate Adviser and the Graduate Studies Committee. The only rule is that the decision be made “in the best interests of the academic progress of the student” and the form must be returned to the Graduate School in advance of the semester(s) for which a leave is granted for the dean’s approval.

Graduate School Leaves of Absence Policy

Petition for Leave of Absence (PDF)

Department Contact: Rolee Rios

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9.11 M.A. to Ph.D.

Continuing students who complete their degree and wish to pursue a Ph.D. should apply for entry to the Ph.D. program in the semester following their receipt of the M.A. The student will submit a “Request for Ph.D. Program Admission” form to the Graduate Studies Steering Committee for approval. The form will include a letter of application from the student, a letter from the committee supervisor, and an electronic copy of the master’s report or thesis.

Department of Anthropology Ph.D. Requirements

Please have students see the Graduate Coordinator for more information.

Department Contact: Rolee Rios

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9.12 Online Grade Change System

Faculty can submit grade change requests via the online system.

Department Contact: Billy O'Leary

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9.13 Readmission for Students not on LOA

Students who have not registered for more than one long semester and are not on an official Leave of Absence (LOA) with the Graduate School are required to apply for readmission by filing an “Application for Readmission” with the Graduate and International Admissions Center. A readmission fee will be required. Students are also required to submit a “Readmission Request Form” to the department for a vote by the Graduate Studies Committee. The request form requires a student statement, a support letter from the faculty advisor, and statements from two other faculty in the student’s sub-field stating they support the readmission request. Please see the Graduate Coordinator for more clarification regarding this requirement.

Department Contact: Rolee Rios

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9.14 Request for Final Oral Exam

Students seeking to finalize their dissertation defenses are required to submit a Request for Final Oral Examination form to the Graduate School at least two weeks before the defense date. Failure to reach this deadline requires a petition letter to the dean explaining the reason for the delay and must be signed by the Graduate Adviser. Please note, ONLY committee members who WILL attend the defense should be listed on the first page (with signatures). Members who will not be at the defense should be listed on the second page. The Graduate School mandates that there must be at least FOUR faculty members at the defense (even if some are electronically attending). Please see the Graduate Coordinator for more clarification regarding this requirement.

Department Contact: Rolee Rios

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9.15 Signature Sheets

Students must collect official signatures from all committee members for the official Signature Sheet he/she will turn in with their respective dissertation, thesis, or report. The Graduate School will not accept scanned or faxed signatures.

Department Contact: Rolee Rios

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9.16 Travel Policy

Students traveling to international locations must follow a mandated travel policy.

Department Contact: Rolee Rios

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9.17 Important Links

Graduate School - Deadlines and Forms

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