Faculty Resources
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GENERAL RESOURCES
1.1 Faculty Handbook
1.2 News and Public Affairs
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HUMAN RESOURCES/PAYROLL
2.1 Salary Spread
2.2 Outside Employment
2.3 Annual Reports
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LEAVE
3.1 Sick Leave
3.2 Family and Medical Leave (FML)
3.3 Modified Instructional Duties (MID)
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PURCHASING
4.1 All Purchases Should Be Made Through the Department!
4.2 Office Supplies
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TRAVEL
5.1 Before You Go
5.2 Travel Reimbursements
5.3 Faculty Travel Grants
5.4 Cash Advances
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PROFESSIONAL SERVICES
6.1 Hiring Non-UT Employees
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COURSE PLANNING
7.1 Course Planning Form
7.2 Course Description Policy for Unnumbered Topics Courses
7.3 Flags
7.4 Textbooks
7.5 Final Exam Scheduling
7.6 Course Instructor Surveys
7.7 HB2504 and Syllabus Standards
7.8 Course Description/Syllabi Posting to Departmental Website
7.9 Room Reservations
7.10 Grade Changes and Grade Submission
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UNDERGRADUATE AFFAIRS
8.1 Registration Issues
8.2 Late Adds
8.3 One-Time Exception Drop Policy
8.4 Conference Courses
8.5 Degree Requirements for Majors
8.6 Departmental Honors
8.7 Scholastic Dishonesty
8.8 Other Helpful Links
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GRADUATE AFFAIRS
9.1 Add/Drops
9.2 Advancing to Candidacy
9.3 Change of Doctoral Committee
9.4 Committee Reports
9.5 Conference Courses
9.6 Dissertation Defense
9.7 Grade Reporting: Grade and Symbol Details
9.8 International Independent Study and Research (ISR)
9.9 Leaves of Absence
9.10 M.A. to Ph.D.
9.11 Online Grade Changes System
9.12 Readmission for Students not on LOA
9.13 Request for Final Oral Exam
9.14 Signature Sheets
9.15 Travel Policy
9.16 Important Links
1. GENERAL RESOURCES
1.1 Faculty Handbook
The College of Liberal Arts' Faculty Handbook contains lists of Dean’s Office and department contacts and organizational charts, as well as sections on Academic Affairs, Student Affairs, Research, Public Affairs, Human Resources, and Information Technology.
Specific information for faculty of the Department of Anthropology is below.
1.2 News and Public Affairs
News relevant to the department community may be sent to Chris McNett for posting on our web site. This may include awards, honors, events, lectures, exhibitions, publications, articles, or other announcements about faculty, students, or alumni.
To share news of interest to the university community, you may wish to contact staff of the College of Liberal Arts office of Public Affairs.
Requests for profile updates in the UT Experts Guide may be requested by completing the Update Request Form.
UT also has a book blog, ShelfLife@Texas, dedicated to new books by faculty, staff, students, and alumni. To have a book considered for inclusion on the blog, please contact the College of Liberal Arts Office of Public Affairs.
2. HUMAN RESOURCES/PAYROLL
2.1 Salary Spread
Faculty with nine-month appointments may be eligible to elect a 12-month salary spread so that payments are received in the summer. Qualifying nine-month appointments must end May 31, and cannot be paid from a 26 (grant) account.
To apply, send a completed Salary Spread Request Form to Payroll Services no later than August 31st for the fall semester. New faculty with first-time appointments in the spring should submit the form by January 15 for the spring semester. An approved salary spread is irrevocable for the remainder of the fiscal year. It will remain in effect for all future years until a cancellation request is sent to Payroll Services, or until the employee becomes ineligible.
For more information, vist the Payroll Services Salary Spread web page.
2.2 Outside Employment
The College of Liberal Arts follows the University’s Policy on Outside Employment.
Faculty meeting outside employment guidelines must submit a new Annual Request for Outside Employment form each year.
Specific information for faculty of the Department of Anthropology is below.
2.3 Annual Reports
All faculty members, including faculty in Specialist, Lecturer, Clinical, Adjunct, and Research Professor titles, are responsible for completing a Faculty Annual Report (FAR) of their academic and professional activities each year. These are typically due at the end of September. Please submit one original, signed copy to Karla Steffen by the deadline.
Specific information for faculty of the Department of Anthropology is below.
3. LEAVE
3.1 Sick Leave
The University requires faculty to use sick leave for work missed due to illness, on both teaching and non-teaching days. Faculty accrue sick leave at the rate of 8 hours per appointed month, or 9 sick days per year. If work is missed due to illness, email Karla Steffen as soon as possible to complete a Faculty Sick Leave Report. Include the dates of all work missed.
General Information for Faculty Employees on Sick Leave, Parental Leave, and Related Polices
College of Liberal Arts policy on Faculty Leave of Absence or Release from Instructional Budget
3.2 Family Medical Leave (FML)
In the case of one’s own serious health condition, to care for a spouse, child, or parent with a serious health condition, or for the birth and care of one’s own child or the placement of a child for adoption or foster care with the faculty member, Family and Medical Leave may be requested. FML covers premium sharing during the period approved. To request a Family Medical Leave application, contact Karla Steffen, or you may contact UT Benefits directly.
Handbook of Operating Procedures on FML
3.3 Modified Instructional Duties (MID)
Tenure-track and full-time faculty may request one semester of modified instructional duties (MID). This arrangement allows classroom teaching duties to be replaced with a pre-accepted alternative work assignment, when personal circumstances temporarily prevent the performance of classroom teaching duties, and when the arrangement is found to be in the interest of the University’s instructional programs.
College of Liberal Arts policy on MID
Handbook of Operating Procedures on MID
4. PURCHASING
4.1 All Purchases Should Be Made Through the Department!
Please contact Billy O’Leary via e-mail or in person to request purchases. Any receipts for outside purchases submitted for reimbursement will not be processed!
4.2 Office Supplies
All requests for office supplies should be submitted to Billy O'Leary. Reimbursements for office supplies will not be processed.
Office supplies can also be ordered from Today's Office Solutions through UT Market via the following link:
UT Market
Please assign any shopping carts to Billy O'Leary (EID: wfo59). Most orders ship the following day.
Here is a link to the online tutorial for UT Market:
UT Market Tutorial
5. TRAVEL
5.1 Before You Go
If you will need assistance with travel arrangements, contact Billy O’Leary (wfoleary@mail.utexas.edu) as soon as possible.
At least 3 weeks prior to departure, complete the RTA form [Will link to SurveyStation form in future], and return it to Billy O’Leary.
5.2 Travel Reimbursements
As soon as you are able, take your receipts to Billy O’Leary, so that he can begin processing any reimbursement you are due. The Office of Accounting places strict deadlines on reimbursements, and if the deadline is missed, reimbursement may not be possible.
You do not need to keep receipts for meals within the limit of your per diem allowance, but you should keep track of the amounts spent on these. Keep receipts for everything else, including boarding passes for any air travel for which you are seeking reimbursement.
Please do not tape receipts to paper.
It is helpful if you organize your receipts as follows:
- All transportation receipts together (taxis, trains, planes, automobiles)
- All lodging receipts together
- All other receipts together (conference registration, copies, other misc. expenses)
Some key points to remember:
- If you’re traveling with students, they will need an RTA as well.
- Please allow ten business days for a cash advance request.
- Travel reimbursements must be processed within 60 days of your return.
- Please notify me BEFORE you travel if you intend to employ, compensate, or support anyone in the field.
- Faculty travel grant requests must be submitted two weeks prior to travel for domestic trips, and one month in advance for foreign travel.
- Equipment and field supplies should always be purchased through the department.
- Please document all purchases for which you wish to be reimbursed especially if receipts are vague or in a foreign language.
- If you rent an apartment, you must provide a copy of the lease agreement and a receipt. If it is in a foreign language, it must be translated.
- If you lodge in a non-commercial establishment, I must submit a request for an exception to the rule that UT travelers must stay in commercial establishments. This request is subject to denial.
- If you rent a home or an apartment while traveling, a signed lease agreement is required, and you will not receive a meal allowance.
- Receipts are proof of payment. The Office of Accounting will not accept a reservation as such. In some instances a credit card statement and a reservation may suffice.
- Hotel receipts must show your name, the dates you stayed, an itemization of charges, and a zero balance.
5.3 Faculty Travel Grants
You may apply for a Faculty Travel Grant at the link below. Please submit an RTA form to Billy O’Leary before applying for the grant.
https://utdirect.utexas.edu/ogs/awards/candidate/faculty_app_profile.WBX
5.4 Cash Advances
Cash advances are intended to provide funds to faculty who conduct their research in areas where it is not possible to use a credit card. These funds are intended to cover transportation, meals and lodging, and some other travel expenses incurred in the field. Allowable “other travel” expenses include expenses and wages paid to local research assistants, laborers, or research participants, related telecommunication expenses, and equipment and supplies which could not have feasibly been brought to the field. All receipts, except those for food, must be submitted upon your return, and the reconciliation must be completed within 30 days of the end of travel.
If you are paying travel expenses for students or colleagues, you must provide me with all the relevant information that I will need to create an RTA and an APS for those individuals. If you intend to hire local workers or pay research participants, a blanket APS must be requested before you leave. Please do everything possible to provide the names and addresses of local workers or research participants before you leave. Admittedly, this is often a mystery, but make sure that you get the name and closest approximation to an address as possible for everyone you pay or otherwise compensate. A per diem meal allowance may be claimed for research assistants and workers, but if you intend to do so, please let me know before you travel.
Here is a link to the Cash Advance Request Form [Will link to SurveyStation form in future].
6. PROFESSIONAL SERVICES
6.1 Hiring Non-UT Employees
If you intend to hire anyone who is not a UT employee to perform professional services for you they must first complete a Payee Information Form.
Once this has been done, authorization for their services must be obtained through the submission of an Authorization for Professional Services form. In addition an Employee/Independent Contractor Classification Checklist must be completed and signed.
After receiving authorization from the Dean's Office, the individual may begin work. Upon completion of their services, they must sign the approved APS form and submit an invoice to Billy O'Leary so he may process payment.
8. UNDERGRADUATE AFFAIRS
8.1 Registration Issues
Students who have questions concerning registration for Anthropology courses should first contact Courtney Lockhart. Frequently, special restrictions have been put in place to ensure that Anthropology majors have priority access to our courses. Additionally, closed upper-division courses often have wait lists: should a space become available, students may already be in queue to add the class. Courtney can advise students on the best course of action for their situation. If a special circumstance does arise, Courtney will contact the appropriate faculty.
8.2 Late Adds
Students must obtain permission from the department to add a course after the 4th class day of a long semester (after 2nd class day for summer session). The Department attempts to keep enrollments consistent and even across all sections. Therefore, late adds should be made to "open" courses only. In order to be approved for a late add, the student should pick up the Late Add Permission Form from the main office and obtain the instructor's signature. Each student must meet with the instructor to discuss missed assignments, readings, and strategies for catching up. Instructors are not obligated to permit late adds. If you wish to deny all late adds after a certain point (i.e. 8th class day, or three missed lectures), please let Courtney Lockhart know so she can help relay this information to students.
8.3 One-Time Exception Drop Policy
Undergraduate students who may not have urgent, substantiated, nonacademic reasons will be allowed to drop a single class or withdraw from the University after the deadline to drop or withdraw for academic reasons under the provisions of the One-Time-Exception (OTE). The OTE may be invoked only once during the studentʼs entire undergraduate college career regardless of the college the student was enrolled in at the time the exception was allowed. Students who have completed two long semesters or more at UT must meet specific grade conditions to be eligible to use the OTE to drop a class (not necessary for withdrawal). Additionally, students who are on scholastic probation who use the OTE to withdraw would not be exempt from scholastic dismissal. Please consult the official OTE undergraduate catalog policy and/or an academic advisor for clarification on criteria.
8.4 Conference Courses
Conference courses are reserved for academic coursework relating to reading, writing, and/or research topics not available for study through an organized course offered by a department or listed in the department's catalog course inventory. Departments are responsible for maintaining the integrity of conference course offerings by ensuring they are structured within the policies and guidelines set forth by the College.
For the College's policy, please see the Conference Course Policy.
8.5 Degree Requirements for Majors
The Anthropology major consists of 30 hours (including 18 hours upper-division and 18 hours in residence) as follows:
- ANT 301 Physical Anthropology
- ANT 304 Introduction to Archaeological Studies I: Prehistoric Archaeology
- ANT 302 Cultural Anthropology, ANT 305 Expressive Culture, OR ANT 307 Culture and Communication
- 3 hours upper-division Anthropology coursework in each of the following areas*:
- Theory
- Methods
- Culture/Geographic Area
- 12 additional hours Anthropology, including 9 hours upper-division
*Courses that fulfill the Theory, Methods, and Culture/Geographic Area requirements are announced during each registration period.
For more information, see the online Degree Requirements.
8.6 Departmental Honors
The Departmental Honors program in Anthropology aims to provide ambitious students the opportunity to do independent research in the form of a senior thesis. It is a two-semester program in which students conduct research and write under the supervision of a faculty member. Students spend the first semester doing their research and outlining their thesis while enrolled in ANT 679HA. During the second semester, in ANT 679HB, students complete their thesis.
Those considering the Departmental Honors program may consult the Undergraduate Advisor for advice on preparation and scheduling. We encourage interested students to take upper-division courses and seminars as soon as their schedules and preparation permit. Writing-intensive courses are also strongly encouraged.
Students should apply no later than two semesters prior to graduation. In most cases, students will apply during the spring semester of their third year.
Applications are available from the Undergraduate Advisor in SAC 4.102.
Acceptance Requirements
- UT GPA of 3.0 or better
- Anthropology GPA of 3.5 or better
- Upper-division standing
- Strong interest in anthropology as demonstrated by previous coursework
- Recommendation from an Anthropology professor willing to supervise the thesis
- Consent of the Undergraduate Advisor and Chair for the Department of Anthropology
To earn "Special Honors in Anthropology," students must:
- Maintain UT GPA of 3.0 or better
- Maintain Anthropology GPA of 3.5 or better
- Complete ANT 679HA Honors Tutorial Course: Readings with a grade of A
- Complete ANT 679HB Honors Tutorial Course: Thesis with a grade of A
- Give satisfactory performance on a comprehensive oral examination centered on the thesis
8.7 Scholastic Dishonesty
Scholastic dishonesty includes, but is not limited to: cheating, plagiarism, collusion, falsifying academic records, and misrepresenting facts. Some examples of scholastic dishonesty are: using, buying, stealing, and/or divulging the contents of an examination; removing a test from the examination room; substituting for another person; having someone take a test for you; misplacing or damaging property of the university; destroying information so another student may not have materials; falsifying research data; providing false grades or resumes; or presenting someone else's work as one's own academic work.
A full and comprehensive statement about what constitutes academic dishonesty can be found in Appendix C, section 11-802, in the General Information Catalog. In the Office of the Dean of Students, the Student Judicial Services is responsible for investigating alleged violations and implementing the discipline process.
8.8 Other Helpful Links
COLA Course-Related Academic Policies and Procedures
COLA Student Affairs Policies and Procedures
9. GRADUATE AFFAIRS
9.1 Add/Drops
Graduate students may add/drop courses via the web for the first four class days of a long semester (first two days in summer). Courses are added by the Graduate Coordinator the fifth through twelfth class days (third through fourth in summer). If the course is restricted or full the student must have instructor approval to add the course. The last day to add a course in a long semester is the twelfth class day (fourth in the summer). After this date, students may not add a course, except for rare and extenuating circumstances as approved by the graduate dean. Requests to add a course after this deadline requires a letter of petition from the Graduate Adviser and a completed Graduate Add/Drop form with all required signatures.
Department Contact: Rolee Rios
9.2 Advancing to Candidacy
Students apply for candidacy online. Important information regarding the requirements and process is here.
Students must have at least five people on their committee. The supervisor and at least two other committee members must be from the home department and Graduate Studies Committee (GSC) members. One member must be from outside the department. Committee members who are not members of the GSC must provide a curriculum vita and a letter stating their willingness to serve on the committee at no expense to the university (this is actually a form accessible via the above link). Please consult with the Graduate Coordinator for more information.
Department Contact: Rolee Rios
9.3 Change of Doctoral Committee
Students apply for candidacy online. Important information regarding the requirements and process is here.
Graduate students must submit a Petition for Change in Doctoral Committee form to the Graduate School to change members of their doctoral committee. The form must include a departmental reason for the requested change and must be signed by the student’s supervisor and the Graduate Adviser. The request is due at least 30-days prior to a student’s dissertation defense date.
Department Contact: Rolee Rios
9.4 Committee Reports
Faculty can look up committee reports to find out how many Masters and Doctoral committees they are serving/have served on.
To look up committee reports go to the Advisers and Coordinators page of the Graduate School web site. The "Faculty committee reports" section is on the left hand side. You can request a Report of Masters and Doctoral Committees Served for Faculty Members. Click either the “for current fiscal year” or “all records” links.
Department Contact: Rolee Rios
9.5 Conference Courses
Graduate students must fill out a departmental Conference Course request form. Faculty must confirm the course (including grade status) and sign off before the Graduate Coordinator can register a student for a conference course.
Department Contact: Rolee Rios
9.6 Dissertation Defense
Detailed instructions for supervisors and committee members attending a doctoral dissertation defense can be found on the Graduate School web site.
Department Contact: Rolee Rios
9.7 Grade Reporting: Grade and Symbol Details
The Registrar’s site offers reminders regarding grade and symbol details, especially important regarding grades for dissertation, report, and the second portion of thesis courses. The Registrar site also has online grade forms.
Department Contact: Gabby Yearwood
9.8 International Independent Study and Research (ISR)
Students may register for International Independent Study and Research (ISR) if they are conducting research or studying independently abroad. Students must submit an application to the Study Abroad Office and must complete all requirements for application prior to the first class day of any long semester (second class day during summer). Enrollment requires the approval of the student’s faculty sponsor, the Graduate Adviser, and the Study Abroad Office.
http://world.utexas.edu/abroad/programs/isr
Department Contact: Rolee Rios
9.9 Leaves of Absence (LOA)
The Graduate School allows students to apply for a Leave of Absence (LOA) of no more than two semesters. If the student has not yet been admitted to candidacy this request must be approved in advance by the Graduate Adviser. Granting a LOA for students not in candidacy is left to the discretion of the Graduate Adviser and the Graduate Studies Committee. The only rule is that the decision be made “in the best interests of the academic progress of the student” and the form must be returned to the Graduate School in advance of the semester(s) for which a leave is granted for the dean’s approval.
Graduate School Leaves of Absence Policy
Petition for Leave of Absence (PDF)
Department Contact: Rolee Rios
9.10 M.A. to Ph.D.
Continuing students who complete their degree and wish to pursue a Ph.D. should apply for entry to the Ph.D. program in the semester following their receipt of the M.A. The student will submit a “Request for Ph.D. Program Admission” form to the Graduate Studies Steering Committee for approval. The form will include a letter of application from the student, a letter from the committee supervisor, and an electronic copy of the master’s report or thesis.
Department of Anthropology Ph.D. Requirements
Please have students see the Graduate Coordinator for more information.
Department Contact: Rolee Rios
9.11 Online Grade Change System
Faculty can submit grade change requests via the online system.
Department Contact: Gabby Yearwood
9.12 Readmission for Students not on LOA
Students who have not registered for more than one long semester and are not on an official Leave of Absence (LOA) with the Graduate School are required to apply for readmission by filing an “Application for Readmission” with the Graduate and International Admissions Center. A readmission fee will be required. Students are also required to submit a “Readmission Request Form” to the department for a vote by the Graduate Studies Committee. The request form requires a student statement, a support letter from the faculty advisor, and statements from two other faculty in the student’s sub-field stating they support the readmission request. Please see the Graduate Coordinator for more clarification regarding this requirement.
Department Contact: Rolee Rios
9.13 Request for Final Oral Exam
Students seeking to finalize their dissertation defenses are required to submit a Request for Final Oral Examination form to the Graduate School at least two weeks before the defense date. Failure to reach this deadline requires a petition letter to the dean explaining the reason for the delay and must be signed by the Graduate Adviser. Please note, ONLY committee members who WILL attend the defense should be listed on the first page (with signatures). Members who will not be at the defense should be listed on the second page. The Graduate School mandates that there must be at least FOUR faculty members at the defense (even if some are electronically attending). Please see the Graduate Coordinator for more clarification regarding this requirement.
Department Contact: Rolee Rios
9.14 Signature Sheets
Students must collect official signatures from all committee members for the official Signature Sheet he/she will turn in with their respective dissertation, thesis, or report. The Graduate School will not accept scanned or faxed signatures.
Department Contact: Rolee Rios
9.15 Travel Policy
Students traveling to international locations must follow a mandated travel policy.
Department Contact: Rolee Rios
9.16 Important Links
Graduate School - Deadlines and Forms
