Faculty
Faculty Handbook
General
Reimbursements
The department processes hundreds of payments each year for various expenses such as, travel, memberships, guest entertainment, resources, supplies, parking, and more. In order to receive a reimbursement you must supply detailed receipts and explanation of why/what you are requesting reimbursement. You must also have a source of funds/an account specifically for your expenses or must have departmental approval to be reimbursed from the departmental account. Below is a list of how to submit for reimbursement:
- submit detailed original itemized receipt/s
- for meal reimbursements with guest speakers be sure to fill out the blue entertainment form at the front desk and attach your receipt to that form and turn in the form and receipt to the "entertainment reimbursement" box at the front desk
- all other receipts must be taped to a regular size piece of paper (to prevent loss)
- make notes to explain the expense (to prevent confusion or additional inquiries)
- indicate your name and your account number
- submit your receipts within 30 days of the activity
- do not expect to be reimbursed for TX sales tax (UT is tax exempt)
- allow up to 30 days for reimbursement check or deposit
- office supplies can only be purchased from Office Depot unless Office Depot does not carry that particular item, so keep that in mind if you buy something without making arrangement with the department for office supplies (supplies are ordered every Wednesday from Office Depot and sooner if urgent)
- turn in all non-entertainment receipts in to the "other" box at the front desk