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    • Faculty Handbook

    General

    Travel

    ***FIRST**** HAVE YOU APPLIED FOR A FACULTY TRAVEL GRANT? $1,200 IS AVAILABLE YEARLY. CHECK OUT THE GRADUATE SCHOOLS' WEB SITE FOR TRAVEL GRANTS: http://www.utexas.edu/ogs/ftg/home.html

    RTA - Sample

    The Request for Travel Authorization Form

    Download a PDF copy of the RTA form (35K)

    An electronic Request for Travel Authorization must be submitted to authorize travel for ANY travel on University time. This includes personal travel as well as business travel. Below is the information needed to submit a request:

    Please note that an RTA is different from a Travel Voucher. A Travel Voucher is the electronic document used to reimburse travelers for their trip. In order to be reimbursed for travel, an RTA must be on file BEFORE the trip. Please see Jinane Sounny-Slitine or Stephanie Kaufman for other travel requirement and restriction questions.

    Return the RTA form toJinane Sounny-Slitinevia Department mailbox or via email. Faculty travel grant forms (required at least two weeks in advance) are also available upon request.Stephanie Kaufman serves as a back-up or alternative RTA contact.

    Your help in providing complete information is appreciated.

    UTEID
    FULL NAME
    DATES OF TRAVEL (include dates for non-UT purposes if they affect departure or return date of transportation):
    DESTINATION(S)
    ARE YOU GOING TO USE CARLSON WAGONLIT?        YES OR NO 
    IF YES, HAVE Carlson Wagonlit Travel SEND A COPY OF THE FINAL ITINERARY TO THE DEPARTMENT AT FAX: 512-471-3510 OR EMAIL THE FINAL ITINERARY TO Jinane Sounny-Slitine or     Stephanie Kaufman.

    PURPOSE OF TRAVEL Circle number of all that apply. If different purposes for different destinations, please specify to the side which destinations apply to which purposes.

    1. Attend meeting, conference, etc.
    2. Conduct lecture or teach course.
    3. Perform research activities.
    4. Participate or officiate in an event.
    5. Recruit prospective employee or student.
    6. Site or field visit.
    7. Serve as expert witness.
    8. Present original research paper.
    9. Other. Specify:

    Details: (Name of organization where attending meeting or presenting paper, title of paper being presented, etc. PLEASE BE SPECIFIC.)

    BENEFIT TO UNIVERSITY Circle number of all that apply.

    1. Help accomplish research objectives.
    2. Help fulfill contract provisions.
    3. Enhance grad/undergrad curriculum.
    4. Enhance performance of job duties.
    5. Enhance University operations.
    6. Enhance reputation of University.
    7. Raise funds for faculty/student support.
    8. Other. Specify:

    DISPOSITION OF DUTIES (if classes missed, a professor MUST be named to administrate):

    ESTIMATED EXPENSES (please specify if there is no cost to UT):

    ACCOUNT NUMBER(S) to charge travel to (if on your professorship or grant, etc). If different expenses are to be assigned to different accounts, please specify:

    Account Number:

    Is this your professorship account, grant account, or an account you manage?

    If not, did you receive funding from the Chairman for this Travel Expense?
    Explain:

    Is another institution reimbursing you for this Travel Expense?

    If so, you will need to reimburse the Department for this Travel Expense. Please follow up with Julie Plummer or Prudence Ching with your payment.

    Travel Policy in the Handbook of Business Procedures

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