As a TA/AI, you are an employee of the University of Texas and will have to complete a number of administrative forms and tasks in order to be paid and receive all of your employee and TA/AI benefits. Please use this checklist to help guide you through the process.

My First Day on campus

1. ID Card/EID
   • Get my ID card and high-assurance EID at the ID Center [in person].
     
     NOTE: This is a very important step! A high-assurance EID is required to access most online services.
     
2. Paycheck Profile
   • Complete My Paycheck Profile [online] (PO-8, W-4, paycheck distribution, etc.).
     
3. Employment Eligibility Verification
   • Complete and return to my department Section 1 of an Employment Eligibility Verification Form (I-9 Form) [PDF; 178K].
   • Review the appropriate identification and work eligibility documents.
     
     NOTE: Identification and work eligibility documents must be provided to Patricia in the English Grad Office by my third work day.
     
4. Non-resident tuition waiver
   • Non-residents of Texas must complete a Request for Resident Tuition Entitlement [online] in order to avoid billing for out-of-state tuition.
   • You will be able access the request form after you register and your TA/AI appointment has been processed.
5. 
   
6. Tuition payment and reimbursement
   • You must pay your fee bill by Tuesday, September 5th by 5PM, or your registration will be cancelled and you will lose your classes.
   • You will be reimbursed for your tuition payment in October.
   • You may apply for a tuition loan [online] to cover the tuition payment until your reimbursement arrives.
7. 
   
8. SSN Acknowledgment
   • Acknowledge the SSN Policy Statement containing the guidelines for reducing the use, display and disclosure of SSNs [online].
     
9. Ethics Statement
   • Acknowledge the Ethics Statement in English [online] or in Spanish [PDF; 24K (return completed Spanish form to English department)].
     
10. Selective Service
    • If I am a male, fill out and return to Patricia in the English Grad Office a Selective Service Eligibility and Verification Form [PDF; 33K].
    • If I am a male between 18 and 25 years of age, also provide my verification:
      • Print a copy of my verification [online].
      • I haven't registered yet. [register online]
11. 
    
12. Teaching Sophomore Literature: E316K Teaching Assistants
    • Read Welcome letter and list of potential duties for E316K TAs.
      
13. Nepotism Statement
    • List any relatives employeed by the University of Texas and return the form to Patricia in the English Grad Office [in person].

My First Week

1. Employee Information
   • Complete my employee biographical information [online].
   • Complete my Veteran Status [online].
     
2. Grad Student Employee Insurance Orientation
   • If I am benefits eligible, register for Grad Student Employee Orientation [online] to learn about UT and the various insurance and retirement forms.
     
     NOTE: I must make my insurance selections and return my completed forms to Benefits Services within my first 31 calendar days of employment (part-time employees will forfeit insurance coverage if the forms are not submitted).
     
3. Compliance Training
   • Begin my Compliance Training [online].
     • The Sexual Harassment and Equal Employment Opportunity modules are mandated by the state.
     • The remaining modules are required by UT Austin.
     • For alternate methods of taking the training, call the Compliance Training Coordinator at 232-7842.
4. 
   
5. Employee Compliance Guide
   • Read the Employee Compliance Guide.
   • Print and return the signed Acknowledgment Form to my department. The form is located on page 21 of the guide.
     
6. Supervising Professor Meeting
   • Meet with my professor about my duties as a TA, and what I can expect.
     
7. E-mail Account
   • Sign up for my free employee e-mail [online].
     
     NOTE: An active appointment [online] and a completed My Paycheck Profile [online] are required to activate an e-mail account.
     
8. Keys
   • Pick up my key(s) [in person]. Remember to take my key request form, filled out by Kevin in the English Grad Office.
     
9. Parking Permit
   • Get my parking permit [in person]. Remember to take my form filled out by Kevin in the English Grad Office, or check out alternate transportation options.
10. 
    
11. Prior State Service
    • For information see Prior State Service Web page
    • If you have prior service at:
      • another Texas state university/agency
      • a non-Define UT Component
        Complete the Transfer of State Service, Leave Balances or Benefit Replacement Pay Form [PDF; 20K] and send it to the prior state employer.

My First Month

1. Insurance Forms
   • If I am benefits eligible, return my completed insurance and retirement forms to Benefit Services.
     
     NOTE: If I do not return the forms within my first 31 calendar days, I will default into the Basic Coverage Package (full-time employees), or I will forfeit my insurance coverage (part-time employees).
     
2. Compliance Training
   • Complete my Compliance Training [online].
     

(adapted from the New Employee Checklist, June 2005)