TA/AI Employee Checklist
As a TA/AI, you are an employee of the University of Texas and will have to complete a number of administrative forms and tasks in order to be paid and receive all of your employee and TA/AI benefits. Please use this checklist to help guide you through the process.
My First Day on campus
Get my ID card and high-assurance EID at the ID Center [in person].
NOTE: This is a very important step! A high-assurance EID is required to access most online services.
Complete My Paycheck Profile [online] (PO-8, W-4, paycheck distribution, etc.).
Employment Eligibility Verification
Complete and return Section 1 of an Employment Eligibility Verification Form (I-9 Form).
NOTE: Identification and work eligibility documents must be provided to Amy in the English Grad Office by my third work day.
Request for Resident Tuition Entitlement (in-state tuition)
Non-residents of Texas must complete a Request for Resident Tuition Entitlement [online] in order to reduce your tuition bill to the resident amount. You must complete this form every semester.
Tuition payment and reimbursement
You must pay your fee bill by Tuesday, September 4, 2012 by 5PM, or your registration will be cancelled, you will be dropped from lose your classes, and have to pay a late registration fee to add them again.
You will be reimbursed for your tuition payment (less taxes) in October.
You may apply for a tuition loan [online] to cover the tuition payment until your reimbursement arrives.
Acknowledge the SSN Policy Statement containing the guidelines for reducing the use, display and disclosure of SSNs [online].
Acknowledge the Ethics Statement [online].
If I am a male, fill out and return to Amy in the English Grad Office a Selective Service Eligibility and Verification Form [PDF].
If I am a male between 18 and 25 years of age, also provide my verification:
Print a copy of my verification [online].
I haven't registered yet. [register online]
Teaching Lower-Division Literature: E 316K Teaching Assistants
List any relatives employeed by the University of Texas and return the form to Amy in the English Grad Office [in person].
My First Week
Complete my employee biographical information [online].
Complete my Veteran Status [online].
Grad Student Employee Insurance Orientation
NOTE: I must make my insurance selections and return my completed forms to HRSC within my first 31 calendar days of employment.
Begin my Compliance Training [online].
The remaining modules are required by UT Austin.
For alternate methods of taking the training, call the Compliance Training Coordinator at 232-7842.
Employee Compliance Guide
Read the Employee Compliance Guide.
Supervising Professor Meeting
Meet with my professor about my duties as a TA and discussion section assignments.
Sign up for my free utexas.edu e-mail [online].
Pick up my key(s) [in person in the Service Building]. You'll need the key request form, provided by Patricia in the English Grad Office.
My First Month
NOTE: If I do not return the forms within my first 31 calendar days, I will default into the Basic Coverage Package.
Complete my Compliance Training [online].
Check your Personal Information Status page [UT EID required] to verify that you have completed your paycheck profile, employment eligibility verification, SSN acknowledgement, ethics statement, selective service verification, employee information, compliance training, and timesheet reporting group.