Requirements for Academic Employees
Payroll and Work Authorization
- Payroll is a monthly process and the first paychceck for student academic employees (TA, AI & GRA) arrives on October 1st.
- Prior to arrival on campus, the Graduate Coordinator will send all new academic employees an online request that asks you to authorize a background check. This is the first step in creating the TA/AI/GRA appointment and can be accessed through this system.
- After you submit your background check authorization, you will then receive another online request asking you to begin the I-9 federal employment eligibility process. Please complete both the background check and I-9 online forms as soon as possible. Then, upon arrival on campus, you will need to present the following identification to the Graduate Coordinator to complete the process:
- Valid passport, or
- Social security card AND valid driver's license
- New international students cannot start this process early because they can only request a social security number after arrival in the USA and at least 2 days after registering for classes. Visit this page to learn about the process of obtaining a SSN.
- You will not be able to receive payment until you complete your Paycheck Profile, Bank Info, and W2 through your Finances page. Also visit Payroll Services for valuable information.
- Similarly, all academic employees are required to do their online compliance training through Human Resources before your appointment can be approved. Please visit this page for a full list of required and elective training items. You can access the modules that you're required to complete through this system. However, this must wait until shortly after the appointment has been created and approved.
- These steps are also oulined on the Human Resources webiste: New Student Employee Checklist.
Students are taxed at different rates depending on their personal circumstances: single, married, children, international status, etc. Therefore, it is impossible to provide an exact figure about what to expect to be withheld from the monthly paycheck. However, it is possible to say that most single students are taxed an average of $150-$200 per month. The more dependents one has, the less taxes they will be repsonsible for.
International students may have a tax treaty with the USA, up to a certain amount, depending on their home country. Please visit this page for details.
- Review information about the faculty/staff level medical insurance you will receive. This comes at no cost to the student and you are automatically enrolled in the medical insurance plan with Blue Cross Blue Shield. However, if you wish to add dental and/or vision coverage, you must submit the Insurance Enrollment/Change Application form on this page to Human Resources within the first 30 days of employment (by Sept. 30, 2013). If you wish to add medical/dental/vision for a spouse or child, please submit the Dependent Information and Proof of Relationship Cover Sheet forms, found on the same page. You may email/fax these to the number at the top of the forms, or walk it over to Human Resources in person.
- Benefits eligibility - by appointment type - can be seen here.
- Medical insurance rates for dependents are listed on this page. The cost of adding a dependent to your medical plan, or any of the following dental/vision plans, will come out of your monthly paycheck:
- UT Select Delta Dental (Standard): ~$30/month (what most people choose)
- UT Select Delta Dental (Enhanced): ~$60/month (most comprehensive)
- Dental HMO: ~$10/month (very basic and not accepted by some providers)
- Vision: ~$10/month
Sample Tuition Bill for Fall 2013
*$260 = Amount due no later than 5 PM on Sept. 3rd, the fourth class day
This process repeats each semester of employment.
*International students will additionally owe the $100/semester ISSS fee + $25/semester emergency medical evacuation fee. International students must additionally claim their insurance waivers each semester to remove those charges from the tuition bill.