Graduate Student Advising
Students must have each semester's coursework approved prior to registration. Please submit this registration form to the Graduate Coordinator, who will remove your advising bar prior to the start of each term.
At the start of the first semester, part of the advising process for incoming doctoral students includes the review of and agreement to the Milestones Agreement. This ensures that doctoral students are aware of the general requirements, expectations, and timeline of the MELC program. Students must sign electronically before being able to register for classes. Milestones will be tracked by the Department and the Graduate School:
- College of Liberal Arts summary
- MELC milestones
- Graduate Degree Planner: where students review/sign the agreement and track their progress
- Read more about the Milestones Agreement on the Graduate School's website
Limits on Funding for PhD Students in the College of Liberal Arts
The College of Liberal Arts enforces a limit of 6 years of funding in most students' cases. This has not been a problem for MELC students since degrees are typically completed within this time frame. The 6-year limit includes students who complete a master's degree along the way to the PhD. Please click here to read more about this policy.
Overseas Travel Authorization
Depending on the international destination, overseas travel may first require travel authorization through the Study Abroad Office. Many Middle Eastern countries have travel warnings, are considered restricted regions, and therefore require prior approval before funding can be released to the student. Please begin on this page to learn more and to get the authorization process started, if your destination requires it. This website additionally includes information about signing up for travel insurance.
MELC: Graduate students in MELC are assigned a faculty mentor at the beginning of their first semester in the program. The mentor provides guidance on academic matters such as course selection and thesis/report topic development. Mentor assignments may change as the student’s interests evolve.
MES: Graduate students in MES are initially advised by the Graduate Coordinator and/or Graduate Adviser. It is the student's responsbility to identify a thesis/report supervisor - and 2nd reader - by the start of the 3rd long semester (thesis option) or 4th long semster (report option).
Calhoun Hall #514
The Graduate Coordinator handles all administrative matters related to the graduate programs and assists students with a variety of issues, including admission, registration, degree requirements, funding, and employment. The Graduate Coordinator advises students and faculty on policies and procedures related to the graduate program and serves as a liaison to the Office of Graduate Studies (OGS), the Graduate and International Admissions Center (GIAC), the College of Liberal Arts (COLA), the International Office, Human Resources, and the Registrar, and other offices. In general, the Graduate Coordinator’s office will be the first stop for questions or concerns.
The Graduate Advisers offers students further information on fulfilling degree requirements, making adequate progress towards the degree, preparing for the thesis/report/comps/dissertation, academic integrity, among other issues. After the supervisor, the Graduate Adviser is the final departmental approver of petitions, exceptions, leave authorizations, and other special requests; therefore, discussing any problems or issues that arise with the adviser is critical for achieving quick and painless resolution. The Graduate Adviser is also the final departmental approver of programs of work (coursework applied to the degree) and graduation applications. Semesterly advising sessions with the supervisor and/or Graduate Adviser are essential to avoid last-minute surprises or crises.