Students must apply for and advance to candidacy in the Graduate School before being able to enroll in dissertation coursework. At least two semesters of dissertation are required before becoming eligible to graduate: one semester of Reading (MEL 399R, 699R, or 999R) and one semester of Writing (MEL 399W, 699W, or 999W). The Reading course is taken only once, and a typical student will take multiple semesters of the Writing course before defending and graduating. These courses are graded only on the CR/NC basis.
The Graduate School requires continuous registration of doctoral candidates (not including summers unless graduating in the summer). Leaves of absence are rarely granted by the Graduate School for students in candidacy.
Limits on Candidacy
A student's candidacy may not exceed 3 years.
Dissertation Prospectus Defense
- This is a post-comprehensive exam milestone. The prospectus must be defended by the end of the semester in which the student advances to candidacy.
- The format of the prospectus will somewhat vary depending on the field and project.
- The prospectus defense must physically take place with the full 5-person dissertation committee. One member (not the supervisor or co-supervisor) may be absent if s/he reads and approves the prospectus prior to the dissertation defense. Up to 2 members may attend electronically. The MES Graduate Office will maintain the approved version of the prospectus in the student's file.
Dissertation committee members will work with the student in different ways; some will want to be involved in every stage of the writing, others will want to review the student’s work only after the supervisor has done so. Students should establish expectations early and stay in touch with committee members on a regular basis.
Students who remain in regular contact with their committee members will be well prepared for the dissertation defense and have a good idea about the likely result of the defense.
A complete working draft of the dissertation must be received by the full committee no less than one month before the student wishes to schedule the dissertation defense. To schedule the defense the student must:
- Coordinate with all 5 committee members to settle upon a date and 2-3 hour block of time during which time the defense will occur;
- Work with the Graduate Coordinator to schedule a room for the defense;
- Review the instructions for requesting the defense;
- Submit the Request for Final Oral (traditional or electronic) to OGS at least two weeks before the defense date. (This traditional defense form must be printed on PINK paper; the virtual defense form must be printed on light green paper.) Preliminary copies of the title page, abstract, and unsigned dissertation signature page must accompany this form, which the student delivers to OGS.
During the defense, the student presents a synopsis of his/her findings and then responds to questions presented by committee members. When the session ends, committee members deliberate behind closed doors and come to a decision that is then conveyed to the student. The dissertation supervisor indicates the committee’s decision on the Report of Dissertation Defense (aka "the Gold Sheet"), a form provided to the supervisor by OGS. The following decisions are possible and taken from this page:
Pass. Both the defense and the dissertation are acceptable. In some cases, the committee may require minor revisions, which will be checked by the supervising professor.
Reconsideration. Extensive revision of the dissertation is necessary, but the committee is willing to re-evaluate the revised document without requiring another oral examination. The student should complete these revisions in no more than three months.
Not Pass. The committee is not satisfied with the dissertation, but believes that rewriting may make it acceptable. A second defense is required after the dissertation is rewritten.
Fail. At least one member of the committee has decided that the dissertation is unsatisfactory and may not be rewritten.
Applying to Graduate
The candidate must apply to graduate early in the semester that he/she aims to earn the degree. Summer graduates must be registered in MEL w399W.
In Absentia Registration (summer graduates only)
This is a useful option that is available to summer degree candidates who aren't able to submit a finished and approved dissertation by the last class day of summer. This essentially "buys" the student an extra 10-12 days to complete revisions and obtain final signatures. The deadline is the day before the 1st class day of the fall semester. There is a $25 fee associated with in absentia, but by making this deadline, the student avoids having to register another dissertation course in the fall, thereby saving a lot of money. OGS will provide the student with an official letter stating that all degree requirements have been satisfied, which is useful for those applying for jobs. The downside is that you are still registered in absentia and, therefore, do not officially graduate until December of that year. Diplomas are sent to the student's permanent address in January. You may need to update this information in UT Direct on this page.