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Robert Crosnoe, Chair CLA 3.306, Mailcode A1700, Austin, TX 78712 • 512-232-6300

Administrative and Academic Resources for Faculty

1. Office Supplies
2. Events
3. Library
4. Faculty Web Profile
5. HB 2504 – Uploading Course Syllabi and CVs
6. Faculty Activity Report
7. Course Management and Scheduling
8. Travel and Reimbursements
9. Other Administrative Resources

1. Office Supplies

Faculty are strongly encouraged to order office supplies through Kevin Hsu.  The University has a standing contract with Office Max and is unable to reimburse purchases made with other vendors.  Please use the online Office Max catalog for product numbers when making requests so staff can be sure to get exactly what is needed.

Computer, monitor, printer, and software purchase requests must be cleared first with Julie Kniseley or Kevin Hsu. All purchases must be approved before purchase. Typical turn-around time is 1-5 days. Computers purchased on University funds are University property and must be tagged for inventory by inventory staff, even if purchased with research grant funds.

Faculty can find a list of disallowed purchases and vendors in the Procard Policies and Guidelines. Please always request tax exemption (certificate available here) when using the procard to purchase goods and materials. Limited computer and computer-related purchases may be possible with a Procard, but these must be cleared with Julie Kniseley prior to purchase to ensure University policy compliance. Turn in receipts with a completed Procard Charge Form to Julie Kniseley.

Faculty can check their account numbers and balances here.

2. Events/Guest Speakers

Please notify the department(s) well in advance of guest lecturer travel so staff will be able to process the appropriate paperwork in order to arrange airfare and hotel, and pay travel expenses or honorarium.

3. Library Use

Copies: It is generally recommended that instructors make copies of all materials for their courses available free of charge in the library, esp. the PCL. Please contact Library Copier Services for assistance.

Proxy Form: Often faculty will need teaching assistants or, in a pinch, work-study students to check out or renew items in the library on their behalf. Students must be authorized prior to pick-up. The Proxy Authorization form is available online.

4. Faculty Web Profile

Faculty can log in with their UT EID to www.utexas.edu/cola/_db/ to update their departmental webpage profile. Upload a photo here.

5. Uploading Course Syllabi and CVs (House Bill 2504)

Undergraduate course syllabi and instructor-of-record CVs must be uploaded to the Access Syllabi and CVs System beginning the first day of classes and no later seven days after the first day of classes every semester. Instructions are here. Policies and procedures are on the Provost's website at: www.utexas.edu/provost/planning/accountability/hb_2504.

For questions, please contact Valerie Goldstein or call her at 512-232-6302.

6. Faculty Annual Report

Faculty can log in with their UT EID to COLA's Faculty Annual Report website to complete and submit their annual faculty activity report. Instructions are here.

7. Course Management and Scheduling

Academic Calendars: registrar.utexas.edu/calendars

Blackboard/Canvas: courses.utexas.edu (the University is transitioning from Blackboard to Canvas)

Catalogs (General Information, Undergraduate, Graduate): registrar.utexas.edu/catalogs

Course Areas (Liberal Arts and University): www.utexas.edu/cola/academic-affairs/course-management/course-proposals.php

Course Instructor Surveys

Course Schedules: registrar.utexas.edu/schedules

FaSET: utdirect.utexas.edu/oir/fasttrack/index.WBX

Final Exams

Grade Reporting

Undergraduate Studies

Course Scheduling: www.utexas.edu/cola/academic-affairs/course-management/overview.php

Course Inventory: www.utexas.edu/cola/academic-affairs/course-management/course-inventory.php

8. Travel and Reimbursements

Please refer to the Travel and Reimbursements page.

9. Other Administrative Resources

Faculty Computer Support: Please contact the LAITS computing staff at help@la.utexas.edu
 or call them at 512-471-5000.

Room Reservations: Please contact valerie.goldstein@austin.utexas.edu or use the request form.

Trouble and Maintenance Reports: Please call 512-232-3980.

Business Cards: Available via UT Document Solutions. Faculty can contact Julie Kniseley or Kevin Hsu for an account number to complete the purchase, or look up their account number and balance here.

Liberal Arts Faculty Resources: See Liberal Arts Faculty Resource page for resources available. Commonly used forms are also available for users' convenience.

Family-Friendly Policies: Please consult the University's Family Matters webpage for information about childcare, hiring dual career couples, extension of the tenure-track probationary period, Family and Medical Leave, modified instructional duties (MID), sick leave, the Employee Assistance Program, the Employee Discount Program, off-campus housing, and many other family-friendly initiatives.

University Policies: The Provost's Policy Forms page contains a comprehensive list of university policies by topic, as well as links to relevant forms. The best resource for all policy related questions or concerns, including handling scholastic dishonesty, scheduling final exams, searching a student's personal papers or belongings, sexual harassment, and observance of religious holy days.

Notaries: For a list of notaries public on the UT Austin campus, click here.

Blackboard/Canvas: Sociology Department Blackboard and Canvas. The University is transitioning from Blackboard to Canvas.

Test Scanning Services: Basic scantron scanning services free of charge for instructors. Located in GSB 2.130.

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