What document remarks are needed in HRMS assignment documents?
In general, the same kinds of remarks are needed in HRMS assigment documents as were required in the past with appointment documents. We are posting information about the kinds of remarks that are needed for each kind of HRMS assigment document. For example, this is now posted for Student Academic positions and Student Non-academic positions we are adding other pages to describe more clearly what is needed for other position categories.
Where can I learn more about Affiliated Worker positions?
How do I split an HRMS pooled assignment document?
Occasionally in creating a pooled mass assignment document, some assignees may not pass all the 'audits' for the document. However, you don't need to delay processing of those assignees who have pass these audits. This is where the "SPLIT" feature can come in handy.
When preparing the document, and you use the Save and Verify step, you'll see the errors. On the Document Review Section use the pulldown menu on right side of page to SPLIT-Document and press GO button. This wil create a second HRMS assignment document with only those folks who did not pass the audit which you can process at a later time. Now, you can then proceed with the approval step for the current document.
View the video| | Download the handout (PDF)
Where Can I learn more about Salary Update Documents in HRMS?
Salary Update Document functionality will open in June and remain open for a few weeks. Handouts from the May Information sessions (PN765/PN766) are available at the HRMS project website.
View the video| Class PN 764 | Download the handout (PDF)
Additional college specific details about merit pools and SUD processing may apply.
Where Can I learn more about Faculty Summer Assignments in HRMS?
Faculty Summer Assignment functionality was released on Monday, April 12, 2010. Handouts and training videos from the April 13th Infomration session offered by the Provost's office are available at the HRMS project website.
View the video | Download the handout
Beginning April 21, you can sign up for PN 764 - HRMS Open Work Sessions in TXClass. These one-hour sessions are opportunities for users to create summer assignments, with subject matter experts on hand to assist.
See also the Business Procedures Guide for important policy guidelines about summer teaching guidelines.
Where Can I learn more about TA/AI Summer Assignments in HRMS?
Since the funding account is an attribute of the position, you have two options to consider before making the assignment document in HRMS... Read more.
How can I obtain a UT ID Card for an affiliated worker?
Obtaining an UT ID Card for affilated workers requires a final approved HRMS assignment document. Additionally, the department chooses the appropriate Priviledge Code for this assignment. Read more ....
How Can I use the new MUD - Mass Update Document in HRMS?
Where can I learn more about HRMS student positions?
Where can I learn more about HRMS funding information? How do I update the "funding" section of HRMS positions?
Review the HRMS funding training video that discusses the funding information and when and how to made changes to funding. This video also discusses how to eliminate the "UNFUNDED" information error message which is a required modification you must make whenever it occurs on your positions!
Where can I learn more about "Affiliated Worker" positions in HRMS?
HRMS team has several online video tutorials for these positions, so be sure to view each of those.
Also, a campus-wide Information Session about Affiliated Worker positions is now scheduled for Februrary 3, and although the HRMS Project Team has not yet posted much information about this event on their FAQ page, we've now posted an announcement on the Liberal Arts website.
When should an assignment be cancelled in HRMS?
Assignments in HRMS can be cancelled through the Incumbent section of a Modify document. However this functionality should only be used when an incumbent has not worked in a position. For instance, if someone is hired for position, but does not actually work in that position (e.g., if the person were to take a different job, etc.) that assignment can be cancelled. Another reason an assignment may need to be cancelled is if a correction needs to be made to the rate of pay, for instance, if numbers were transposed when initially entering this information. Rate is an attribute that cannot be decreased via a Modify document. If a change needs to be made to a rate due to an inputting error, the assignment should be cancelled and a new assignment created with the correct rate.
If an incumbent has worked in a position, but no longer is continuing to work in that position, the assignment should be ended, rather than cancelled. Assignments can be ended by adding an end date on the Incumbent section of a Modify document.
When I encounter an error stating "Student Not Registered for Spring semester," How do I split student assignment documents (reappointments) into separate documents, one for registered students and another for non-registered students?
Currently splitting a Mass Assignment document into groups of registered and non-registered students is not available. However this is planned to become available in the future. To process the students on this document that do not have this error, return to the "General" page of the document and remove those students who haven't yet paid using the the "delete" action (on row next to their name). Then you can process this document with the remaining students. Later you can create a another assign document to process those other students.
Additionally, the HRMS team offers the follwing tips:
When can I start creating summer faculty assignments?
Functionality for summer assignments will be added to HRMS in April 2010 during the Phase 2.5 release of HRMS. Additional information about this will be available later this spring.
I have more questions about HRMS. Whom do I contact?
The best person to contact for each type of HRMS question will vary depending on the type of position and whether the task/process is assignments, recruiting, or position creation. A good place to start is with the Liberal Arts HR Team. Much more information is available and is currently being posted to our website. Also, please check out the links below for other common questions and resources.
How do I subscribe to the HRMS Users Listserv?Generally, people are added to this central HR listserv once you attend one of their classes. However, you can also subscribe to the listserv by visiting the UTLISTS website, and then submitting the subscribe request at: https://utlists.utexas.edu/sympa/subscribe/hrms_users
What classes are available for HRMS?
Several HRMS classes are offered by Human Resources, and include PN 749, PN 750, PN 751, PN 752, PN 753, PN 754, and PN 764. Use TXCLASS to register for these classes. Also Liberal Arts offers several HRMS training resources and classes, so contact John for further information on these training opportunities.