All “Research Affiliate” titles fall under the authority of the Office of the Vice President for Research. You would create or fill a position using one of these titles when one of your faculty members 1) would like to invite a scholar for a temporary stay to participate in research, but 2) the scholar will not be paid by UT.
Currently-enrolled students (UT or otherwise) who will participate in research activities at the university but will not be compensated should usually be assigned as “Visiting Student.” The “Research Affiliate” procedures do not apply to “Visiting Students.”
The VP for Research Office has information and instructions on how and when to assign someone to a Research Affiliate title: http://www.utexas.edu/research/resources/visiting-scholar-researcher-program
In addition to the VP for Research instructions:
Please include the visitor’s home institution name (and country, if not in the U.S.). Do include the purpose of the visit/research, as well as “Background check results cleared on date MM/DD/YY” in the Document Remarks or Notes.
Please send a current CV and draft offer letter for the visitor to Ann (firstname.lastname@example.org), referencing the HRMS doc ID in the subject line of the e-mail.
[Here] (link to .pdf) is a step-by-step instruction on how to obtain a Visual Compliance login and how to conduct a Visual Compliance check on a visitor.
Background Check Administration System: https://utdirect.utexas.edu/apps/hr/onboard/bca/
Other Research Titles: [link to our page]
University Affiliate Types: http://www.utexas.edu/business/erp/hrms/help/UniversityAffiliateTypes.php
Visual Compliance: https://www.visualcompliance.com/logon.html