College of Liberal Arts

Staff Merit Increase Policy 2014-15

2014-15 Salary Policy -- Classified, A&P Staff, and Hourly Employees

The College of Liberal Arts will implement a recurring merit increase policy for classified staff and A&P positions for 2014-15.  This salary policy and any recommended salary increases are subject to approval of the FY 2014-15 operating budget by the Board of Regents, thus individuals should not be notified of their recommended salary increase at this time.


Staff who have been continuously employed by the University since March 1, 2014 and who have not received a recurring merit increase after March 1, 2014 are eligible to receive a recurring merit payment. All staff must have a recent performance appraisal on file with the Dean’s Office to be eligible.  Employees with an active Level 2 or 3 Performance Management Plan Reminder are ineligible for a merit increase.

Classified and A&P Staff

The college will allocate a recurring merit pool equal to 1.5% of a unit’s 2014-15 classified, wages, and A&P recurring budget lines for most 14 (state), 20 (AUF), and 19-97XX (student fee) budget groups. These lines and the associated merit allocations are displayed in the PBIS database for your reference. Please note that units will not be allowed to commit additional state (14), AUF (20) or flat-rate tuition (19-97XX) funds for the merit pool.

Units are responsible for funding merit increases awarded to employees who are paid from accounts other than 14, 20, and 19-97XX.  Examples include indirect cost return accounts, Option III program accounts, contracts and grant (26) accounts, gift or endowment (30) accounts, and service center (18) accounts.  However, any merits over 3% require prior approval If an employee is appointed to multiple accounts, the merit increase will be charged to each account in proportion to the FTE percentage for each account. 

Other Hourly Employees

Hourly employees are eligible for recurring merit payments provided they meet all eligibility guidelines.

Process and Deadlines

Department Staff should submit their recommendations for staff and A&P merit increases via the PBIS database.    Unit staff will also be responsible for creating all appropriate documents (Salary Update Documents and/or Modify Documents) in HRMS for Classified Staff, A&P Staff, and other hourly employees.  HRMS documents should include in the Document Remarks the date performance evaluations were sent to the Dean’s Office. 

All HRMS documents should be approved forward to the Dean’s Office by Tuesday, July 15, 2014.

If approved by the Board of Regents, recurring increases will be reflected in the October 1st paycheck.

If you have any questions regarding this policy or its implementation, please contact Ann Kelble ( for assistance.