Administrative Resources for Faculty
Up to $1200 for faculty presenting at conferences.
Faculty requesting funds in excess of the maximum faculty travel grant should use this form.
II. OTHER REIMBURSEMENTS
The Official Occasion Expense Form is to be used when faculty/students need to be reimbursed for meals. According to the University’s policy, you must pay with a credit and/or debit card (name on the credit card must match your name) and we cannot reimburse you without an itemized receipt from the restaurant. In order to get your money faster, please provide the itemized receipt and proof of payment (credit card receipt) as we cannot reimburse without these. Per the South Asia Institute, the maximum allowed for each person per meal is $15/lunch and $40/dinner, with maximum number of 5 guests.
The attached form must be filled out and submitted with the itemized receipt and proof of payment. Complete one form for each occasion, and attach it to the itemized receipt. Please type or print clearly and be sure to put your UT EID. For other participants, in the “Affiliation” section, include the dept. (e.g. RTF, UT) or the university/institution they are affiliated with. Please contact Rita Omrani (firstname.lastname@example.org) at 512-471-3538 if you have any questions.
The request for reimbursement has to be submitted within 50 days after the event date. Otherwise the SAI director needs to write a permission letter, and COLA staff have to sign the request, which prolongs the process even more.
*Unless otherwise indicated, documents are available in PDF format. PDF documents require Adobe's Acrobat Reader software, a free download from Adobe's website.