College of Liberal Arts

COPIER & PRINTER RENTAL AGREEMENTS

Ricoh & Konica Minolta Rightsizing

Liberal Arts Instructional Technology Services (LAITS) is now offering to help Liberal Arts units save money and improve office efficiency by "rightsizing" when making decisions about equipment purchases and lease agreements. By rightsizing, we mean choosing office equipment and functions based on actual business needs -- and eliminating superfluous equipment. Many units have been able to reduce the number of individual printers in an office by centralizing tasks with multifunction machines that simultaneously serve as a copier, network printer, fax machine, and scanner. The "scan to PDF" capability of these machines can make an office significantly more "paperless". If you need to request a new copier/printer please reach out through the LAITS Web Communication Tool.

In addition to providing purchasing guidance and technical support, LAITS is offering to manage all copier and printer contracts made between Liberal Arts units and RICOH.

Ricoh for many years has done business with the university and enjoyed "preferred status" with the UT Purchasing Office. With competitive pricing, generally, the best pricing for lease agreements can be obtained by making five-year commitments.

Please contact Jessica Pierce for information regarding the Ricoh agreements. She gladly will offer advice, connect you with the appropriate sales representatives, and steer you through the process of establishing a lease agreement.

Once Ricoh lease agreements are in place, LAITS also is offering to manage the administrative support for the contracts -- including meter reporting and invoice payments. If you currently have Ricoh or Konica Minolta contracts and have not discussed them with us already, please contact us. The college is not requiring that LAITS manage your contracts, but we certainly want you to be aware of the services that LAITS is offering.

Please note that both Ricoh and Konica Minolta offer lease agreements with monthly costs that include replacement toner cartridges. Be wary of any sales person who approaches you and attempts to convince you to purchase consumable products for leased office equipment. A Liberal Arts  staff member recently was contacted by such a person who dishonestly represented himself. This is a known scam by which independent marketing agencies try to sell toner cartridges to people who do not need them.

If you would like to request a new copier/printer or report an issue with a preexisting copier/printer please reach out with our LAITS Web Communication Tool. Please feel free to contact Jessica Pierce if you have questions or concerns about your office equipment needs or existing lease agreements. If you need to report an issue