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Austin, TX 78712 •

Entertainment

AT&T Dining Cards • Events • Miscellaneous • Monthly Charges • Official Outings • ProCard • Reimbursements 

For any official occasion, and OOEF (Official Occasion Expense Form) is required for payment.  An “official occasion” is defined as a reception, luncheon, dinner, or similar event that is sponsored and funded by The University of Texas at Austin and is often hosted by an administrative officer. These functions are normally associated with special programs, university guests and donors, faculty, and staff recruitment. Examples include conferences, workshops, seminars, development events (donor receptions, fundraising activities, etc.), planned retreats, staff meetings, unit or department morale building events, and other similar activities.

FAQ
            Policies             Procedures            Forms

AT&T Dining Cards

AT&T Dining Cards can be used to purchase meals for Official Occasions at the AT&T Center (this includes Gabriel's Cafe and The Carillon restaurants). All AT&T related entertainment expenses must have an approved OOEF.

FAQ            Policies             Procedures            Forms

Events

Some events are classified as Official Occasions and should follow the same general procedures as Entertainment. 

FAQ            Policies             Procedures            Forms

Miscellaneous (not food or beverage) Purchases

Charges such as flowers, plastic tableware, napkins, and other entertainment related items require an OOEF.

FAQ            Policies             Procedures            Forms

Monthly Charges

Monthly charges such as water coolers or coffee deliveries must include approved OOEF.

FAQ            Policies             Procedures            Forms

Official Outings 

Some outings or gatherings also require OOEFs. Some examples are: taking a group (visitors, students, faculty, etc.) to a play, movie, show, or museum. 

FAQ            Policies             Procedures            Forms

ProCard Purchases

Entertainment expenses purchased with a ProCard must include an approved OOEF. Grocery store items (HEB, Central Market, Wheatsville) are the most common examples of entertainment expenses allowed on the ProCard. 

FAQ            Policies             Procedures            Forms

Reimbursements

Expenses related to Official Occasions may be reimbursed to individuals and must include an approved OOEF. 

FAQ            Policies             Procedures            Forms



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