Entertainment and Official Occasions
Meals may be reimbursed for university-related events and meetings. Itemized receipts showing proof of payment are required. Please turn these receipts in to the CBS office along with a copy of the Entertainment Expense Form.
OOEF Toolkit - to submit entertainment expenses for personal reimbursement or payment to vendors.
Once all appropriate documents are received, our office will process an online Official Occasion Expense Form (OOEF) that will route electronically for approvals.
If an individual is being reimbursed, please have the individual sign and date at the bottom of the page. No signature is required for payments to vendors.
If there are 10 or fewer people in attendance, you must fill out the section with name, title, and affiliation.
Itemized receipts should be gathered unless it is not provided. The itemized receipt minimizes delays or further paperwork.
Certain establishments will waive Texas sales tax if asked. When this request is denied, it is important to check the box “Texas sales tax exemption was denied to patron by restaurant”. Please see the Handbook of Business Procedures for more information.
There is a $65 per person maximum reimbursement (including gratuities) when seeking reimbursement for meals purchased for others.Gratuities should not exceed $5 over 20 percent of the bill subtotal before sales tax. An explanation must be provided if tips exceed this amount.