For each purchase of goods made using a Procard, please turn in original receipts along with a completed Procard Charge Form within 3 business days. Please be advised of rules and policies when using a Procard.
Note: If the purchase is food/entertainment related (grocery store, flowers, greeting cards, etc), please use the OOEF Toolkit in lieu of the Procard Charge Form.
Some items are not allowed to be purchased using a procard including gasoline, restaurant food, personal items, consulting services, entertainment, and certain forms of printing and advertising. Please visit the Purchasing website for the full list of items disallowed using a Procard.
Sales Tax Exemption
UT Austin is exempt from paying Texas sales tax. You may provide the exemption certificate below to vendors as needed. Be aware that we cannot reimburse Texas sales tax to an individual. Texas Sales and Use Tax Exemption Certificate
Sales Tax on the Procard
When purchasing from Texas vendors, the cardholder must present the vendor with the Sales Tax Exemption form prior to making a purchase. If Texas State Sales tax is charged, the vendor will need to be contacted to refund the tax charged.
General Reimbursement Form - submit with original receipts when seeking reimbursement for purchase of supplies, equipment, etc. (not entertainment or travel expenses)
Effective July 1, 2011, UT Austin has an exclusive contract with OfficeMax for office supplies. Please provide OfficeMax item numbers to CBS staff for purchase or make purchases at local, OfficeMax stores. UT Austin employees will be able to obtain contract pricing on in-store purchases at OfficeMax stores for both personal and business items by presenting the OfficeMax Retail Connect Card for UT. Ask your Centralized Business Services contact for details.
Note: for departments, please contact your staff personnel for help purchasing office supplies.