Policies, Guidelines & Resources
Liberal Arts Career Services' goal is to help students go "Beyond the Tower" as they intern, begin careers or take whatever their next step may be. To do this we partner with employers offering opportunities across all sectors and industries, and in turn we are committed to connecting employers with talented applicants offering a great variety of skills.
To make this an equally beneficial program for all - students, employers and LACS - we require employers to follow our recruiting policies and guidelines outlined below.
Job & Internship Posting Standards
Equal Opportunity Policy
Third Party Recruiter Policy
Solicitation & Commercial Activity Policy
Campus-wide Recruiting Policy
Student Organization Recruiting Policy
NACE General Recruiting Guidelines
Questions? Please contact Monica Chartier, our Programs Manager, at firstname.lastname@example.org or 512-471-7900.
Organizations recruiting students and alumni of The University of Texas Austin can do so free of charge using our BTT Gateway recruiting system. All job/internship submissions are reviewed and approved/rejected based upon the information contained in the postings.
Postings must adhere to the following criteria:
- All jobs and internships posted must be career-related/professionally-oriented and require candidates pursuing or already possessing a university degree.
- All companies and organizations posting job and/or internship opportunities must be hiring candidates for their own human resource needs (see Third-Party Policy below).
- All recruiters must agree to the University’s nondiscrimination and equal opportunity policy detailed below.
- Internship postings must meet the definition and criteria established for internships by the National Association of Colleges and Employers (NACE). For more information, please see the internship guidelines.
- Positions requiring or asking interns/employees to promote/market products/services and/or collect student information on the UT Austin campus are prohibited. Examples include campus brand ambassador and similar positions.
- Positions requiring a fee are prohibited. Examples include fee-based training programs, fee-based placements or positions requiring the purchase of supplies or a training kit.
- Positions advertising events, services or programs (e.g., career fairs, test prep, mentorship programs, etc.).
- In-home positions at personal residences are prohibited (e.g., caregiver, nanny and startup company positions that place students/alumni in residential homes).
- All postings must include a professional website to help evaluate the opportunity and recruiters must use a professional/organization-related email address in the contact field (e.g., no gmail or yahoo accounts). Resumes should not be directed to a current UT Austin student email addresses (or any non-permanent staff member of the organization).
- Employers posting internships must: not be remote or virtual; provide the resources, equipment, and facilities needed by the student to support learning objectives/goals; provide direct and regular supervision; and unpaid internships must meet the Department of Labor’s criteria for unpaid internships.
Liberal Arts Career Services welcomes career-related and professionally-oriented internships from any industry or sector. When evaluating internships posted in our BTT Gateway system for approval, we consider the points below. For details on these points, please visit our Recruiting Interns page.
- Internship Responsibilities
- Compensation (Paid/Unpaid)
- Credit Eligibility
Employment recruiters who wish to make use of the assistance, services and/or facilities offered by Liberal Arts Career Services at The University of Texas at Austin must comply with UT's Equal Employment Opportunity Policy and the additional Recruiting Policies and Guidelines outlined below.
Liberal Arts Career Services partners with employers seeking candidates for their organization's human resources needs. These employers may post jobs and internships in BTT Gateway, our recruiting system, to connect with our students seeking to intern or work at that particular company. Liberal Arts Career Services does not partner with third-party recruiters or service providers that aim to recruit students for other companies or organizations. Only in extraordinary circumstances as approved by Liberal Arts Career Services will third-party recruiters be allowed to post in BTT Gateway. In these rare situations, the third party must disclose the name of the company for which they are recruiting and the third party must include an official statement verifying that resumes and contact information will be collected solely for the particular opportunity and not retained for other opportunities for which student did not directly apply.
Solicitation: The University prohibits employers and organizations from posting - and career centers from promoting - any fee-based opportunities as well as promoting or marketing free/no-cost opportunities that have not been pre-approved by The University. The University also prohibits companies/organizations from engaging in activities and collecting student information on campus without pre-approval by The University. For example:
- companies/organizations cannot promote fee/tuition-based internship programs or jobs that require students to purchase supplies or pay for training/certification.
- companies/organizations cannot promote a free service, resource or product on campus that has not been pre-approved by The University.
- companies/organizations cannot hire and/or place "brand ambassadors" or student workers on campus to market, brand or promote fee-based or free services, events, resources or products.
- companies/organizations cannot collect student information on campus for any reason unless pre-approved by The University or in conjunction with a career center-authorized recruiting activity.
Commercial Activity: Employers are prohibited from posting positions that require students/employees to participate in commercial activity on campus, including taking photographs, which may infringe on trademarks. If you have questions about UT's trademark policies, please contact Craig Westemeier, Director of Trademark and Licensing at email@example.com.
The University prohibits recruiting in any public space on campus or in any room not specifically designated for recruiting activities. Examples of space properly designated for recruiting include the career center, rooms reserved for information sessions and career fair space.
The following activities, which are considered on-campus soliciting, are prohibited outside of recruiting designated spaces:
- Tabling in any UT public space, including the West Mall and the Texas Union.
- Posting flyers or other marketing materials on any kiosk, bulletin board or public space on the UT campus.
- Recruiting at student organization meetings - read more in the section below.
- Recruiting in classrooms.
- Distributing recruiting email blasts to students in the UT Austin directory; the College of Liberal Arts specifically also prohibits position email blasts to our administration, faculty and staff - please send all postings to Liberal Arts Career Services.
- Collecting student information, including resumes, on campus.
- Working with student groups, representatives, interns or ambassadors to recruit for your company/organization or to promote your opportunities, products or services to UT Austin students on campus.
Ambassadors/Student Representatives: UT students representing your company on campus share the same prohibitions and permissions as employer representatives.
For more help with campus-wide policies, please contact Monica Chartier, our Programs Manager, at firstname.lastname@example.org or 512-471-7900.
The University prohibits recruiting at student organization on-campus meetings and events. Employers are prohibited from actively recruiting students; collecting resumes or other student information; sharing your information for the purpose of recruiting; tabling; or posting marketing material at these events on-campus.
However, student organizations may invite employer representatives to meetings so that the employer representative can share his/her story with the students; this should not involve recruiting. For example, an alumnus can visit a student organization meeting to share his story as a graduate of UT now working for X company. The alumnus can inform students that his company's job posting is available at the campus career center, but he cannot promote the job opportunity in any way.
For more help with student organization policies, please contact Monica Chartier, our Programs Manager, at email@example.com or 512-471-7900.
Principles for Professional Conduct
As part of the University's commitment to leadership in the area of ethics and professional conduct, we require employers utilizing Liberal Arts Career Services to adhere to employment laws and principles of professional practice, as outlined by the federal government and The National Association of Colleges and Employers (NACE) Principles for Professional Practice, respectively.
Reasonable Offer Deadlines
Liberal Arts Career Services prohibits exploding offers in conjunction with on-campus recruiting in the College of Liberal Arts. Offers must remain open for a minimum of three weeks in order to provide the student with the time needed to consider the offer.
Liberal Arts Career Services strongly discourages rescinding internship or full-time job offers. If an employer must rescind an offer under exceptional circumstances, the employer should contact us so that we may facilitate the resulting conversation with the student.
Likewise, students are strongly discouraged from reneging on an offer once accepted in writing. If a student reneges on an offer, please contact us so that we may contact the candidate. Reneging on offers is a violation of the terms of the LACS student agreement.
Hold Harmless Agreements
The University of Texas at Austin will not enter into a hold harmless agreement or indemnity agreement with an employer hosting a UT student intern. In addition, LACS advises students not to sign hold harmless or indemnity agreements with internship host organizations.
Additional NACE Resources
Position Statement on Unpaid Internships
Common Questions About Internships (Employers)
Legal Q&A: What are some of the Legal Issues Surrounding Internships?
Legal Q&A: Interviewing and Hiring International Students
Legal Issues Surrounding Diversity Recruiting
NACE Knowledge Center
NACE Frequently Requested Links