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HireUTexas Recruiting Policies

Organizations wishing to recruit students and alumni of The University of Texas Austin using HireUTexas can do so free of charge. Job and internship postings are reviewed and approved/rejected based upon the information contained in the postings. Included below are the HireUTexas posting policies, third-party recruiting policy and nondiscrimination and equal opportunity policy.

Job & Internship Posting Policies

Postings must adhere to the following criteria.

  • All jobs and internships posted must be career-related and/or professionally oriented.
  • All postings must include a professional website to help evaluate the opportunity and recruiters must use a professional/organization-related email address in the contact field (e.g., no gmail or yahoo accounts). Resumes should not be directed to a current UT Austin student email addresses (or any non-permanent staff member of the organization).
  • Third-party recruiters must acknowledge and adhere to our third-party recruiting policy detailed below.
  • Recruiters must agree to the University’s nondiscrimination and equal opportunity policy detailed below.
  • Employers posting unpaid internships must: not be virtual; provide the resources, equipment, and facilities needed by the student to support learning objectives/goals; provide direct and regular supervision; and must meet the Department of Labor’s criteria for unpaid internships. Explore the national internship standards here

Posting with the following requirements and structures are ineligible.

  • Positions requiring interns or employees to market/promote or create/develop free or fee-based programs, products, services, events, etc. and/or collect student information on the UT Austin campus on behalf of an employer are ineligible. Examples include campus brand ambassador and similar positions.
  • Fee-based programs. Examples include fee-based training programs, fee-based placements or positions requiring the purchase of supplies or a training kit.
  • Postings advertising events, services or programs (e.g., career fairs, test prep, placement or learning programs, etc.).
  • Unpaid virtual internships; virtual internships include opportunities that do not take place in a professional setting of the hiring organization (e.g., work from home, in the field, remote work).

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Third-Party Recruiting Policy

HireUTexas welcomes third-party recruiter postings that adhere to the policies below. Third-party recruiters (e.g., employment agencies):

  • may post specific positions with specific clients on HireUTexas but may not post general advertisement(s) to solicit candidates for their services.
  • must identify client company in the job form for verification that the third-party recruiter is recruiting for a bona fide job or internship opportunity; career services offices will not disclose or publish client information to job seekers.
  • must gain permission from student before sharing contact information, etc. with client company.
  • may not collect and use student materials or information for opportunities other than the position for which the student applied.

Explore the comprehensive National Association of Colleges and Employers third-party recruiting information here.

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Nondiscrimination and Equal Opportunity

The University of Texas at Austin is committed to an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, religion, national origin, gender, including sexual harassment, age, disability, citizenship, and veteran status. Discrimination on the basis of sexual orientation, gender identity, or gender expression is also prohibited pursuant to University policy.

The following person has been designated to handle inquiries regarding the non-discrimination policies, including but not limited to serving as the University's Title IX/ADA/504/Title VI and 1975 Age Discrimination Coordinator:

Jennifer Maedgen, Senior Associate Vice President, Division of Diversity and Community Engagement, 512-471-6259 | PO Box 7609, Austin Texas 78713. For more information, please visit the Office of Institutional Equity.

The office of the Dean of Students has primary responsibility for responding to questions about and receiving student complaints of discrimination of or by students. Students who believe they have been subjected to discrimination on the basis of sexual orientation should consult with the Assistant Dean of Students. Additionally, students or employees may address questions or complaints to a department chairperson or other university administrative personnel within the department of administrative area in which such actions are alleged to be occurring. In such cases, the chairperson or administrator should immediately contact the Assistant Dean of Students or the Equal Opportunity Services office for consultation.

Nondiscrimination Statement

It is the policy of The University of Texas at Austin to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, religion, national origin, gender, including sexual harassment, age, disability, citizenship, and veteran status. Procedures for filing discrimination complaints on the basis of gender, including sexual harassment, are addressed by HOP Policy 4.B.2. Pursuant to University policy, this policy also prohibits discrimination on the basis of sexual orientation, gender identity, and gender expression.

HOP Policy 4.B.1: Nondiscrimination
HOP Policy 4.B.2: Sex Discrimination and Sexual Harassment

The University of Texas at Austin is committed to this policy in the operation of the Career Services and services are available only to employers who conform to this policy in hiring. Any complaint that an interviewing employer does not conform to this policy with regard to hiring will be investigated to determine whether such practices have indeed occurred.

Students using the Career Services are advised of their rights under federal law, and of the method for filing a complaint with the appropriate agency. Each interviewer should be familiar with the UT Career Services recruiting guidelines as well as the equal employment provisions of federal law.

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Questions

Should you have any questions, please contact one of the UT Career Services Offices or email us.

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