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FERPA

FERPA, the Family Educational Rights and Privacy Act of 1974, is a federal law that pertains to the release of and access to educational records. The law applies to all schools that receive funds under an applicable program of the US Department of Education. FERPA applies to personally identifiable information in educational records (listed below). At UT Austin, FERPA rights apply to all students where students are defined as a person who is or has been in attendance at the institution, regardless of the person's age.


Educational Records

Educational records are all records that contain information directly related to a student and are maintained by an educational agency or institution, or by a party acting on its behalf. A record means any information recorded in any way.

Educational records DO NOT include the following:

  • Sole possession records (records kept in the sole possession of the maker which are used only as a personal memory aid and are not accessible or reviewed by any other person except a temporary substitute for the maker of the record);
  • Medical or psychological treatment records (including those maintained by physicians, psychiatrists, and psychologists);
  • Employment records (provided that employment is not contingent upon being a student);
  • Law enforcement records; and
  • Records collected about an individual after that person is no longer a student at UT Austin.

Restricting Directory Information

A currently enrolled student may restrict access to his or her directory information, or may remove his or her information from public directories, through Restrict My Info during the first twelve class days of any semester, or the first four class days of any summer term.


Directory Information

FERPA identifies certain information, called directory information, that may be disclosed without the student's permission. The University has designated the following information as directory information:

  • Student's name
  • Local, permanent, and email addresses
  • UT EID
  • Telephone listing
  • Place of birth
  • Major fields of study
  • Dates of attendance
  • Enrollment status
  • Degrees, awards, and honors received, including selection criteria
  • Most recently attended previous educational institution
  • Classification
  • Expected graduation date
  • Participation in officially-recognized activities and sports
  • Weight and height (if a member of an athletic team)
  • Student parking permit information
  • Job title and dates of employment when employed by the university in a position that requires student status