Compliance and Ethics Training FAQ
I just graduated/retired from the University, but am still receiving reminders to take my compliance training. What should I do?
Reminders to complete compliance training are sent to all active employees. You are considered a UT Austin employee until your appointment for employment has expired, even if you are no longer working.
Please complete your training through the Compliance Training System (CTS) if you are currently an active UT Austin employee.
I’ve already taken this. Why do I have to take this stuff over and over again?
State employees are required by law to take EEO and Sexual Harassment training within the first 30 days of employment and every 2 years thereafter. UT System requires periodic ITS Security Awareness training. Introductory training about the Compliance and Ethics Program is intended to address Executive Order RP36 as well as the definition of an effective Compliance and Ethics Program as stated by the Federal Sentencing Guidelines.
Additional requirements may exist depending upon your job duties.
Can I take the training online or on paper?
Yes! We have a variety of ways for you to take your training. We prefer employees to complete their required training online. All compliance training and the Compliance and Ethics Guide can be found on your Profile page in the Compliance Training System (CTS).
If you can’t take the training on the computer, please go to our Training Library page to access paper copies. The reviews (quizzes) must be mailed in to our office and entered by our office manually. This can mean a delay of several days before your training history is updated. If you complete your training online, it is updated instantly.
Regardless of the method used to take the training, an employee must show that they understand the basic concepts contained in the training by completing a short quiz. If you do not take your training online, University Compliance Services must receive a completed quiz. We will grade the quiz and you must score at least 80% in order for you to receive credit.
If you need additional assistance, please contact Jaime Davis, the Training Coordinator, at 512-232-7842.
I am having technical difficulties. What should I do?
- I can’t access the training because it says I need a high assurance EID. What should I do?
You must have a high assurance EID in order to access compliance training online. To see if you are eligible to upgrade your UT EID, either in person or remotely by mail, refer to the self-service tool Upgrading Your UT EID. The easiest way to upgrade your UT EID is to take your driver’s license or passport to the ID Center nearest you.
- I can log in, but I can’t get the training to display correctly.
There are several things you should check if you are not able to access the online training.
- Make sure your browser is the most current version and has all the recent updates.
- Make sure your computer allows pop-ups.
- For some training, you need to be able to run Adobe Flash. You can download
Adobe Flash for free at http://get.adobe.com/flashplayer.
- Change your browser. If you are in Firefox, for instance, change to Internet Explorer.
- Lot out of the system and log back in.
- Try a different computer.
I’m just a temporary employee. Do I still have to take this?
All State employees, including part time and temporary employees, as well as student employees, are required by law to take certain compliance training within the first 30 days of employment and every 2 years thereafter:
CW 101 Introduction to Compliance & Ethics Program
CW 121 Sexual Harassment
CW 123 EEO (Equal Employment Opportunities)
CW 170 IT Security Awareness (for those with computer access)
In addition, all benefits-eligible employees must complete the following:
CW 102 Use of UT Property
CW 103 Information & Records
CW 106 Gifts & Gratuities
CW 107 Political Activities
CW 108 Copyright Property
CW 122 A Safe Workplace
CW 124 Overtime
CW 162 Purchasing
CW 163 Contracts & Agreements
There may be additional training required by your department. Check with your supervisor.
What training do I have to take? Do I have to take all of the modules?
You are only required to complete those modules listed under the heading “Modules needed” in the Compliance Training System (CTS). You may also be required to complete other modules because of the position you hold. If you are not sure whether you need to take additional training, please contact your supervisor.
If you have been told you need to complete additional modules and they are not listed in the “Modules needed” section, they will be listed in your “Optional Modules Available” section. If you have questions about the specific modules required, speak with your supervisor or contact the Compliance Training Coordinator at 512-232-7842.
Do I have to take the test at the end for each module?
Yes. The University is required to provide evidence that you understood the compliance information you were given. Reviewing what you have learned and recording that you have successfully completed the review is the best way to accomplish this. Each quiz is brief and you must answer at least 80% of the questions correctly to get credit for the training. If not, you must retake the training and the quiz.
If you choose to take the training on paper, you will need to submit a completed quiz to our office. We will grade the quiz and if you score at least 80%, you will receive credit for taking the class. If you do not score at least 80%, we will notify you and you must retake the training and the quiz.
Who gets notified if I need training?
You are notified via email approximately 30 days before your training expires. If your training remains incomplete after the due date, additional email reminders are sent to you. The email the system uses is the one found in the UT Directory. You are responsible for ensuring that your email address is current.
Your unit director and HR representative will also be notified each quarter that training is needed in their department.
Appropriate administrators in each department have the ability to run a report on demand showing those in their unit who need to complete training. In addition, a report of compliance training completed by unit is provided monthly to the President, Vice Presidents, and administrative officers.
Do I have to take the training all at the same time, or in any particular order?
No. The program was designed so that each module can be taken separately and in any order. However, we suggest you review and acknowledge the Compliance and Ethics guide, then take Introduction to Compliance (CW101) first. Sexual Harassment (CW121) and EEO (CW123) are required by state law to be taken within the first 30 days of employment, so we suggest that you take these two modules immediately after reviewing the introductory materials.
Training presentations average about 10-15 minutes long. You are encouraged to take the modules as soon as possible. You and selective administrative officers will receive regular reminders until all required modules have been completed.