Compliance and Ethics Training FAQ
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I just graduated/retired from the University, but am still receiving reminders to take my compliance training. What should I do?
Reminders to complete compliance training are sent to all active employees. You are considered a UT Austin employee until your appointment for employment has expired, even if you are no longer working.
Please complete your training through the Compliance Training System (CTS) if you are currently an active UT Austin employee.
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Can I complete the Compliance and Ethics Guide online?
Yes. As a matter of fact, it is the preferred method for completing the Compliance and Ethics Guide. You can find it on your Profile page in the Compliance Training System (CTS).
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Why do I have to take this stuff over and over again?
State employees are required by law to take EEO and Sexual Harassment training within the first 30 days of employment and every 2 years thereafter. UT System requires periodic ITS Security Awareness training. Introductory training about the Compliance and Ethics Program is intended to address Executive Order RP36 as well as the definition of an effective Compliance and Ethics Program as stated by the Federal Sentencing Guidelines.
Additional requirements may exist depending upon your job duties.
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I can’t get the online training to work. What should I do?
There are a several things you should do if you are not able to access the online training.
- Make sure that your computer allows pop-ups.
- For some training you need to be able to run Adobe Flash. You can download Adobe Flash for free at http://get.adobe.com/flashplayer.
- Change your browser. If you are in Firefox, for instance, change to Internet Explorer.
- Log out of the system and log back in.
- Try a different computer.
If you continue to have technical difficulties, feel free to contact University Compliance Services at 232-7055, the Training Coordinator at 232-7842, or the ITS Helpdesk at 475-9400.
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I am leaving the University; do I still need to take this training?
State employees are required by law to take certain compliance training. As long as you are an active employee of the University, you will continue to receive reminders and are required to take the training.
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What compliance training does an employee need?
All employees must complete the following training modules within the first 30 days of employment and every 2 years thereafter:
CW 101 Introduction to Compliance
CW 121 Sexual Harassment
CW 123 EEO
CW 170 IT Security Awareness (for those with computer access)
In addition, all benefits-eligible employees must complete the following:
CW 102 Use of UT Property
CW 103 Information & Records
CW 106 Gifts & Gratuities
CW 107 Political Activities
CW 108 Copyright Property
CW 122 A Safe Workplace
CW 124 Overtime
CW 125 FMLA (currently suspended)
CW 126 Outside Employment (currently suspended)
CW 162 Purchasing
CW 163 Contracts & Agreements
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What training is mandatory for continuing employees?
Compliance training is required for all university employees. Continuing employees must take the following training every 2 years:
CW 101 Introduction to Compliance
CW 121 Sexual Harassment
CW 123 EEO
CW 170 IT Security Awareness (for those with computer access)
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I can’t access the training because it says I need a high assurance EID. What should I do?
You must have a high assurance EID in order to access compliance training online. To see if you are eligible to upgrade your UT EID, either in person or remotely by mail, refer to the self-service tool Upgrading Your UT EID. The easiest way to upgrade your UT EID is to take your driver’s license or passport to the ID Center nearest you.
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I am no longer with the University, why do I keep getting these reminders to take training?
Until you are officially separated from the University (that is until your appointment has ended), you will continue to receive reminders to complete your required compliance training.
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Will I be notified that I need training?
You are notified via email approximately 30 days before your training expires. If your training remains incomplete after it expires additional email reminders are sent to you.
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Will my department be notified that I need training?
Appropriate administrators in each department have the ability to run a report on demand showing those in their unit who need to complete training. Each quarter a report is sent to HR representatives and unit directors showing those individuals in their department(s) who need training. In addition, a report of compliance training completed by unit is provided monthly to the President, Vice Presidents, and administrative officers.
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Do I have to take the test at the end for each module?
Yes. The University is required to provide evidence that you understood the compliance information you were given. Reviewing what you have learned and recording that you have successfully completed the review is the best way to accomplish this. Each review is brief and you must answer at least 80% of the questions correctly to get credit for the training. If not, you must retake the training and the review.
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Do I have to take the training online?
No. Departmental contacts can provide you with access to paper copies of the training. If you need to make other arrangements contact Jane Shaughness at (512) 232-7842.
Regardless of the method used to take the training, an employee must show that they understand the basic concepts contained in the training by completing a short quiz. If you do not take your training online University Compliance Services must receive a completed quiz with a score of at least 80% in order for you to receive credit.
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Do I have to take the training all at the same time, or in any particular order?
No. The program was designed so that each module can be taken separately and in any order. However, Sexual Harassment (CW121) and EEO (CW123) are required by state law to be taken within the first 30 days of employment, so we suggest that you take these two modules immediately after Introduction to Compliance (CW101). Most training presentations are about five to ten minutes long. You are encouraged to take the modules as soon as possible. You will receive regular reminders until all required modules have been completed.
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Do I have to take all of the modules?
No. You are only required to complete those modules listed under the heading “Modules needed”. All employees are required to complete a series of general compliance training modules. However, additional requirements may exist for certain types of jobs. The modules you are required to complete are listed in your “Compliance Training Profile”. If you have questions about the specific modules required, speak with your supervisor or contact the Compliance Training Coordinator at (512) 232-7842.
