How to Make a Basic PowerPoint 2003 Presentation with JAWS
Make a Title Slide
When the PowerPoint program is opened, the cursor appears in the slide pane ready to type the content for the title. The slide pane can contain slides with different layouts, but all have placeholders where information is inserted to create a title slide. The layout for the title slide has a title placeholder and a subtitle placeholder. Both are centered on the slide.
Instructions:
- When the PowerPoint program opens, the cursor is positioned on the title placeholder. Type the title here. This area will hold approximately 25 characters at 44pt font which is the default size for the title. If you continue to add words beyond this amount the font size readjusts to 40pt or less in order to fit all of the words for the title in the center placeholder. JAWS gives you feedback about text and object overflow.
- If you want to add a subtitle, Press ESC and then tab to the next placeholder, which is the subtitle placeholder. You must tab between place holders, otherwise if you use arrow keys, the objects get moved.
- Type in a subtitle. Like the title placeholder, the font size will adjust depending on how many words are typed.
- To make changes to the text already typed, tab to the desired placeholder and hit Enter. Now you can use the JAWS navigation keys for reading and editing text.
- When done editing, press ESC. This brings you back to the object level in the slide area pane to review your slide.
Add Next or New Slide
When you add a new slide, the default layout consists of a slide title and body placeholder where you can type or insert content for the presentation. As you add new slides, new thumbnails will be added to the thumbnails pane. If you need to go back to an already existing slide, you can move between slides by pressing page up or page down in the slide pane or by using the Up and Down arrow keys in the thumbnails pane.
Instructions:
- To make a new slide from the object level, press CTRL+M. This opens
up the default layout for the next slide in your presentation.
A new slide is added to your presentation. The cursor is positioned
in the first placeholder which for the default layout is usually the
title place holder.
Note: To make a new slide from the edit level, press CTRL+enter when you are in the last placeholder, such as the subtitle placeholder on the title slide or the body placeholder on other slides. - Type your title in the first placeholder.
- Press ESC and tab to the body placeholder.
- Type your content. The default layout makes a bulleted list in the body place holder. When you press enter, a new bullet will appear. if the bullet is not wanted press backspace to delete.
- Repeat steps 1-4 to add more slides
Revise text in the PowerPoint
To edit the text in your PowerPoint presentation,if not already in the placeholder, you will need to press enter on the placeholder containing the text you want to edit. If you are already in the placeholder, just use the Shift+arrow to highlight the text you want to edit. You can use the usual JAWS editing commands to alter the text as needed.
Instructions:
- To cut and paste, press enter on the placeholder you want to edit.
- Highlight the text you want to edit and use JAWS commands for cutting, copying, or pasting text.
Insert or Delete a Slide
After you have created your slide presentation, you may decide to insert a new slide into the presentation or delete an already existing slide.
Instruction:
- To delete a slide from your existing presentation, press F6 to get to the thumbnails pane.
- Arrow down the list of existing slides until you get to the one you want to delete. This is easy to do if each of slide has a title as the titles help you know the name of the slide being deleted. Otherwise, you will delete the slide based only on its place in the sequence, and it is easy to make a mistake. when you have navigated to the slide to delete, you can press the delete key and it will disappear from your slide presentation.
- If you make a mistake and delete the wrong slide, you can press CTRL+Z to undo this action.
- Additionally, you can delete a slide from the slide area. To select the slide, press F6 and use the up and down arrow keys until you're on the slide you want to delete. Press the delete key to delete it.
- To add a new slide to your already existing slide presentation, press F6 until you get into the thumbnails pane. Arrow down the list of slides until you get to the place in the presentation sequence where you want to insert a new slide.
- Press CTRL+M to insert the new slide. It will appear immediately before the slide that you had selected in the thumbnails pane.
- Press F6 to get into the slide area and type your desired text in the title and/or body placeholders.
- Additionally, you can press CTRL+M at any point in the presentation from the slide area pane. This will also add a blank slide to your presentation.
Print Slides
Sometimes presenters want to provide their slide presentation as a handout. You can print your slide presentation using the JAWS commands for printing.
Instructions:
- To print your presentation, press CTRL+P.
- You can choose the format in which you want your presentation to be printed by tabbing to the “Print what:” and choose the format option you want.
- The format options include:
- Slides - where one slide fills up the entire page
- Handouts - where you can have up to 6 slides printed on one page
- Notes Pages - where there is one slide per page and there’s an area under it for notes
- Outline View - where there is just an outline
- Once you select a mode, use the JAWS print commands.
View and/or Show Slide Show
Once you have finished creating your presentation, you may want to view the presentation from beginning to end. You can view the slides as they will appear by using the slide view menu and selecting the slide show option. This feature enlarges your slides to a full screen view. This will take you out of any editing level.
Instructions:
- To view the slides as they will appear in your presentation, press F5. This brings you to the first slide at the beginning of the presentation.
- Press space bar to move to the next slide.
- Press the back space key to go to previous slide.
- Press ESC to return to the Object view.The slide show function can be accessed from any slide in the presentation and pressing ESC returns you to the Object view of the slide your last viewed.
- Pressing Shift+F5 to return to the last viewed slide. Note: The functions are also used for delivering your presentation. When in slideshow view, you can arrow through the slide to hear the content and use as a talking points without changing the view on the main screen that the audience sees. You can also press CRTL+Shift+N to use the notes page pane to listen to your notes during your presentation.
Use the Notes Page Pane
JAWS will read your notes when in slide show view. This is one option for having notes during the presentation. Alternatively, you can print notes in large type or Braille to coordinate with each slide.
Instructions:
- Press F6 to get to the notes page pane.
- Type the notes that are specific to each slide where they are necessary.
- To read your notes during slide show view, press CTRL+Shift+N to toggle between the notes and the slide.
- Press CTRL+Shift+N. This toggles between the notes and the slide.