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DOCUMENTS AND MINUTES OF THE GENERAL FACULTY
AND
DOCUMENTS AND PROCEEDINGS OF THE FACULTY COUNCIL

The Minutes of the Faculty Council meeting of February 16, 1998, published below, have been prepared for the immediate use of the members of the Faculty Council and are included in its Documents and Proceedings. They are also included in the Documents and Minutes of the General Faculty for the information of the members.


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John R. Durbin, Secretary
The General Faculty

MINUTES OF THE FACULTY COUNCIL MEETING OF
FEBRUARY 16, 1998

The sixth meeting of the Faculty Council for the academic year 1997-1998 was held in Room 212 of the Main Building on Monday, February 16, 1998, at 2:15 p.m.

ATTENDANCE.

Present: Mark I. Alpert, Patricia A. Alvey, Jay L. Banner, Gerard H. Behague, Kirsten L. Belgum, Roger D. Bengtson, Harold W. Billings, Roger T. Bonnecaze, Carolyn P. Boyd, Oscar G. Brockett, Alan K. Cline, Ann Cvetkovich, Patrick J. Davis, David L. Deming, Kenneth R. Diller, Edwin Dorn, Robert A. Duke, John R. Durbin, John S. Dzienkowski, Wendy E. Erisman, Linda Ferreira-Buckley, William L. Fisher, Peter T. Flawn, Marye Anne Fox, Alan W. Friedman, Karl Galinsky, Susan H. Gamel, James D. Garrison, John C. Gilbert, Lawrence E. Gilbert, Aditi Gowri, Michael H. Granof, Sue A. Greninger, E. Glynn Harmon, Lisa C. Henken, Martha F. Hilley, Joseph M. Horn, Manuel J. Justiz, H. Paul Kelley, Kerry A. Kinney, Stefan M. Kostka, Michael L. Lauderdale, Desmond F. Lawler, Brian P. Levack, William S. Livingston, Cindy Y. Lo, Alvin H. Meyer, Stephen A. Monti, Lisa L. Moore, Dean P. Neikirk, Donald P. Newman, Kimberly Nixon, Melvin E. L. Oakes, Shelley M. Payne, Johnnie D. Ray, Gretchen Ritter, Thomas D. Russell, Dolores Sands, M. Michael Sharlot, Edwin R. Sharpe, Jr., James Sidbury, Lawrence W. Speck, Janet Staiger, Patricia A. Stout, Ben G. Streetman, Teresa A. Sullivan, James W. Vick, Patricia Witherspoon, Paul B. Woodruff.

Absent: Joel W. Barlow, Frank D. Bean, Jr., Daniel A. Bonevac (excused), Julie H. Burnett, Ralph W. Cain, Loftus C. Carson II, Harry M. Cleaver, Jr., Steven R. Cooke, David S. Dolling, James T. Doluisio, Sheldon Ekland-Olson, G. Charles Franklin, Teresa Garcia, Julie Hallmark (excused), Thomas M. Hatfield, David M. Hillis (excused), Sharon H. Justice (excused), Robert D. King, William J. Koros (excused), Raul G. Longoria, Robert G. May (excused), Reuben R. McDaniel, Jr., Alba A. Ortiz (excused), Patricia A. Parker, Robert G. Paterson, Theodore E. Pfeifer, Robert A. Prentice, Mary Ann Rankin, Pedro Reyes, Alexa M. Stuifbergen, Bruce Walker, Ellen A. Wartella, Barbara W. White, Marlen D. Whitley, Jacqueline D. Woolley (excused).

Voting Members:
50 present,
23 absent,
73 total
Non-Voting Members:
19 present,
12 absent,
31 total
Total Members:
69 present,
35 absent,
104 total


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Chair John C. Gilbert (Chemistry and Biochemistry) opened the meeting by introducing John R. Durbin (Mathematics) as Secretary of the General Faculty and the Faculty Council, and H. Paul Kelley (Educational Psychology) as Parliamentarian of the General Faculty and the Faculty Council.

I. REPORT OF THE SECRETARY (D&P 16657-16662).

Secretary Durbin informed the Council that the second item under Section VIII, A., concerning a change in the principles for the development of the academic calendar for summer terms (D&P 16187-16189), had been withdrawn by the committee that proposed the change. A member pointed out that the proposal had come not from the Educational Policy Committee, as stated in the Secretary's written report, but from the Calendar Committee; this correction has been made.

On behalf of the Faculty Council Executive Committee, the Secretary moved that the order of the agenda be changed by moving Section X, New Business, ahead of Sections VI-IX, because of the importance of taking action on the items in Section X. The motion was approved by a voice vote.

II. APPROVAL OF MINUTES.

The minutes of the Faculty Council meeting of December 8, 1997 (D&M 22199-22219/D&P 16558-16578) were approved by a voice vote.

III. COMMUNICATION WITH THE PRESIDENT.

Peter T. Flawn (President ad interim) began his remarks by stating that recognition of academic achievement is one of the most important things a university can do. He then called on Susan Clagett (Associate Vice President for Administration and Public Affairs), who outlined efforts being made to make the Fiftieth Annual Honors Day Program, on April 4, a special event.

The President called on James W. Vick (Vice President for Student Affairs), to discuss preliminary admission estimates for next year. Vice President Vick reported that the number of admission applications had increased over last year. He believed that the overall percentage of those admitted because of the top ten percent rule (House Bill 588) would be about the same as last year (approximately 50 percent), but that the ten percent rule might lead to an increase in admissions of minority students. He said that the number of electronic applications had essentially doubled from last year. He also said that the last Legislature had stipulated that the state develop a uniform application procedure, and that the University had been chosen as a central port for the electronic applications under this procedure. In response to a question, he said that, as part of the effort to control enrollment, the goal is for a smaller freshman class next year than this year.

At the December 8 meeting of the Council, the President was asked by Daniel Bonevac (Philosophy) and Joseph M. Horn (Psychology) if it had become easier to get tenure at the University (D&P 16520). Stephen A. Monti (Executive Vice President and Provost ad interim), presented data for faculty who began in non-tenured, tenure-track positions over the ten-year period beginning with 1982-83. For each of the ten groups, the data provided the percentages in each of three categories: (1) those still continuing as assistant professors, (2) those promoted to tenure, and (3) those who left the University prior to being promoted to tenure, either by leaving before the probationary period expired or by leaving after being given a terminal appointment. The percentages for those who were promoted to tenure were, in order by year, 49.2, 53.5, 59.2, 55.8, 57.3, 47.0, 51.8, 62.7, 55.7, and 52.1. [The complete data is available in the Office of the General Faculty.] The President said that although the statistics were inconclusive, it was his impression that tenure was not easier to obtain now than in the past. Professor Horn asked about the data by college and school, and Provost Monti said it would be provided.


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  The President's comments ended with a discussion of tentative plans for a club in the addition to the east side of the Darrell K. Royal - Texas Memorial Stadium. As originally planned, the club would provide food service, on days of football games, to those in the boxes and some 12,050 club seats on the east side. Club Corp, a potential operator of the club, had proposed that the operation be expanded so as to be open throughout the year. President Flawn said this proposal had been discussed with members of the Executive Committee of the Faculty Council, who did not show "overwhelming enthusiasm" for the idea. Edwin R. Sharpe (Vice President for Administration for Public Affairs) said that these discussions would continue. President Flawn and Vice President Sharpe outlined arguments in favor of and against the proposal, partly in response to questions by Kirsten L. Belgum (Germanic Languages) and Lisa L. Moore (English). In favor: increased use of the facility; availability to faculty and staff on the east side of the campus; attractiveness to members of the business community; and potential for diverting part of the University's income to an academic enterprise such as the library. Against: perception of exclusivity; possible negative impact on the Faculty Center; and perception that the University is for sale to the private sector. The President said that, in balance, he thought the idea of expanded use of the club was good.

IV. REPORT OF THE CHAIR.

Chair Gilbert announced the members of the ad hoc Committee on Intercollegiate Athletics, the creation of which was recommended by the Council on September 15 (D&P 16401-16402): Charles Alan Wright, Chair (Law), John Fainter (Ex-Students Association), Bryce Jordan (External Member), Elizabeth Cullingford (English), John C. Gilbert (Chemistry and Biochemistry), Michael H. Granof (Accounting), Reuben R. McDaniel, Jr. (Management Science and Information Systems), Ruth G. McRoy (Social Work), Shelley M. Payne (Microbiology), Ricardo Romo (Vice Provost for Undergraduate Education), Teresa A. Sullivan (Vice President and Dean of Graduate Studies), and Patricia Witherspoon (Speech Communication). Chair Gilbert also commented on the proposed stadium club, and announced the reconstitution of the Executive Vice President and Provost Search Committee.

V. REPORT OF THE CHAIR ELECT.

Chair Elect Shelley M. Payne (Microbiology) discussed plans for the March 9 meeting in College Station of members of the Council with members of the Texas A&M Faculty Senate. She said the main topic of the meeting would be the faculty reward system.

X. NEW BUSINESS. [Ahead of items VI through IX by a vote earlier in the meeting.]

A. Schedule for Meetings of the Faculty Council in 1998-1999 (D&P 16652). (Approved)

On a motion by the Secretary, the item was approved unanimously by a voice vote.

B. Resolution Concerning Budget Allocation (D&P 16655-16656). (Approved)

Michael H. Granof (Accounting), Chair of the Faculty Advisory Committee on Budgets, said that a recent study had confirmed that the wage and salary levels for most University staff were well below comparable averages for the Austin area. This disparity impacts seriously on the University's ability to attract and retain competent staff. Professor Granof reported that funds available for the academic year 1998-1999 were sufficient to provide an average wage and salary increase for all University employees of 2.5 percent.


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  As a means of showing concern for the problem of staff compensation, Professor Granof moved that the Council approve the following recommendation: The Faculty Council supports the recommendation of the Faculty Advisory Committee on Budgets that the University raise pool be allocated so as to provide an average increase of at least 3.0 percent for staff and approximately 2.1 percent for faculty.


Professor Granof said that the averages were intended to apply to merit increases, not across-the-board increases. He emphasized that this was an unusual step, and that it would not substitute for a long-term solution by the University and the officials of the State. Professors Horn and Moore, and Harold W. Billings (Director of General Libraries) supported the motion. Kimberly Nixon (Graduate Students Association) asked if TA's and AI's would be included in the pay raise, and Provost Monti said that they would be included through a raise from $225 to $400 per semester in the faculty tuition assistance program. G. Karl Galinsky (Classics) asked how much was involved in the shift from faculty to staff by the proposal, and Vice President Sharpe said the amount was approximately $470,000.


The motion was approved unanimously by a voice vote.

VI. SPECIAL ORDERS — None.

VII. PETITIONS — None.

VIII. UNFINISHED BUSINESS — None.

IX. REPORTS OF THE GENERAL FACULTY, COLLEGES AND SCHOOLS, AND COMMITTEES.

A. Report from the University Staff Association.

Peg Kramer (Social Work), President of the University Staff Association, reported that the Association's activities include a Campaign for Fair Wages as well as work on staff empowerment, diversity, and Freshman orientation. The Association is also working toward a stronger role in the Faculty Council and the University's Standing Committees: specifically, the inclusion of two voting staff members on every standing committee where information is being discussed that is not exclusive to faculty, and voting rights for the two staff representatives on the Faculty Council. The Association is also seeking the creation of Staff Grievance and Welfare Committees, and would like for the President's Office, the Faculty Council, and the Committee on Committees to consult with the Association for nominees to staff positions on standing committees.

B. Report on Financial Aid.

Larry Burt (Director of Financial Services), gave the Council an overview of financial aid on the campus. He documented the growth in the number of awards (loans, grants, scholarships, and employment), and observed there had been a dramatic increase in awards beginning in 1994. He stated that the U.S. government sees loans as its most economic means of student support. This has led to a serious increase in the indebtedness incurred through student loans; the average amount of such indebtedness for our students as they leave has almost tripled in the past ten years.

Dr. Burt stressed that scholarships are extremely important, both to students and to the University. Thus the Financial Aid Office has asked to be included in the planning for the Capital Campaign, especially to work for an increase in scholarships based on need. He said there is limited flexibility in awarding


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  scholarships at the University. He then discussed the use of the Adversity Index developed by the University as one means to identify qualified students worthy of such need-based assistance.

Alan K. Cline (Computer Sciences) asked if a decision had been made regarding the recommendation on nonresident tuition exemptions, approved by the Council in September. Dr. Burt said that he did not know.

Professor Galinsky asked how many of the National Merit Scholars at the University bring their own National Merit Scholarship rather than using one funded by the University. Dr. Burt said he thought about 20 percent brought their own scholarships. This was followed by a discussion between Professor Galinsky and Dr. Burt on the practices used by other universities in recruiting National Merit Scholars.

C. Report on the Capital Campaign.

In the last of three major reports at the meeting, Johnnie Ray (Vice President for Development) discussed planning for the University's Capital Campaign. He began by saying that potential donors must see a well-formed vision for increasing the University's margin of excellence; they are generally interested in impact, not need. He said the University must demonstrate how philanthropy can help focus the intellectual resources of the faculty on matters of societal concern. Donors also expect accountability and assurances of good stewardship of their resources.

He reminded the Council of the quantum leap made by the University at the time of its Centennial, and said the Capital Campaign should be considered a success only if it leads to correspondingly visible improvement.

He discussed the different strategies appropriate for appealing to corporations, foundations, and individuals. He also mentioned bequests, trusts, and annual giving, and pointed out the importance both of some large donations and of creating greater breadth of donors, especially to include those who are young.

In a closing statement, Vice President Ray expressed the belief that the most important factor in attracting gifts is the quality and prestige of the faculty. Professor Cline thanked the Vice President for expressing this belief. In response to a question from Desmond Lawler (Civil Engineering), Vice President Ray discussed the potential role of the faculty in the Capital Campaign, including input through the Development Policy Advisory Committee.

D. Report on The Texas Theme.

This item, which appeared on the agenda, was postponed until the next meeting.

XI. ANNOUNCEMENTS AND COMMENTS — None.

XII. QUESTIONS TO THE CHAIR — None.

XIII. ADJOURNMENT.

The meeting was adjourned at 4:05 p.m. The next regular meeting of the Faculty Council is scheduled for Main Building, Room 212, on Monday, March 23, 1998, at 2:15 p.m.

Distributed to members of the Faculty Council on March 13, 1998.