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DOCUMENTS OF THE GENERAL FACULTY
COMMITTEE ON COMMITTEES' PROPOSAL TO CHANGE THE RULES AND REGULATIONS RELATING TO THE ELECTION OF CHAIRS OF STANDING COMMITTEES1
On behalf of the Committee on Committees, Larry Abraham (professor, curriculum and instruction and committee chair) submitted the following proposal to change the Rules and Regulations relating to the election of chairs of the standing committees.
The secretary has classified this resolution as general legislation. The Faculty Council will discuss the recommendations at its meeting on March 21, 2005.
Sue Alexander Greninger, Secretary
The Faculty Council
This legislation was posted on the Faculty Council Web site on March 10, 2005. Paper copies are available on request from the Office of the General Faculty, FAC 22, F9500.
1 Corrected spelling of the word committees on April 12, 2005.
COMMITTEE ON COMMITTEES' PROPOSAL TO CHANGE THE RULES AND REGULATIONS RELATING TO THE ELECTION OF CHAIRS OF STANDING COMMITTEESThe Committee on Committees proposes a change in the Rules and Regulations relating to the election of chairs of standing committees, as follows:
Chapter 1: Faculty Governance, Section III: Faculty Council
The Council shall have the authority to create standing committees of the General Faculty. All voting members of the General Faculty, whether members of the Council or not, shall be eligible to serve on standing committees. The chair of the Council shall appoint two elected faculty members of the Council to serve on each standing committee for one year. The other faculty members of these committees shall be chosen by the President from lists submitted by the Faculty Committee on Committees unless otherwise specified by the Council in the legislation establishing or modifying the committees. The number of names on the lists shall be at least two more than the number of places to be filled. [
The chair of the Council shall designate one of the two Council members to convene the first meeting of the committee, at which the committee shall elect its chair and vice chair.] During the first half of the spring semester the voting members of each committee shall elect a chair elect, who shall assume the office of chair on the first class day of the following fall semester for a term of one year. Faculty members of the committee whose terms of service extend through the following year or who are eligible for reappointment to the committee are eligible to be elected as chair elect. A chair elect whose term of service does not extend through the following academic year will be reappointed for an additional term. During the first meeting of each standing committee in an academic year a vice chair will be elected by the committee. Committee chairs shall submit written reports to the Council at least annually by April 1 on their committees' activities, with copies to the president and the chair of the Faculty Committee on Committees. The vice chair shall assist the chair and shall become acting chair if the chair becomes incapacitated. One of the two Council members on each of the following committees shall be elected by the voting members of the Faculty Council to serve on the Council's Executive Committee: Faculty Advisory Committee on Budgets, Educational Policy Committee, and Faculty Welfare Committee.
The current procedure for electing committee chairs is awkward and does not provide for continuity or experienced leadership. Without experienced leaders, committees are often less productive. The current election process involves election by a group including a large number of new members, who may not know the candidates or their perspectives and knowledge related to the charge of the committee. Many times chairs are new members of committees who do not know about the committee charge or issues carried forward. In some cases it has taken months for a committee chair to be selected, delaying action on the part of the committee.
The proposed change will insure that each committee has a chair at the start of the year, that the chair will have served at least the previous year on the committee, and that the chair was elected by committee members who have served on that committee with that individual for at least one semester. While the proposed change does create a new mechanism for reappointment to committee service, it does not violate or extend the current limit on terms of service, and it extends this “automatic reappointment” only to individuals who have been elected by the committee in recognition of their ability to provide leadership to the committee.