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DOCUMENTS OF THE GENERAL FACULTY

EDUCATIONAL POLICY COMMITTEE RECOMMENDATION TO ELIMINATE THE TABLE OF SCHOLASTIC STANDARDS AND TO CHANGE THE CRITERIA FOR PROBATION AND DISMISSAL

On behalf of the Educational Policy Committee, Professor Archie Holmes, (electrical and computer engineering and committee chair) submitted the following proposal recommending the elimination of the table of scholastic standards and changing the criteria for probation and dismissal.

The secretary has classified this as general legislation. It will be presented to the Faculty Council for discussion at its meeting on March 21, 2005.

<signed>

Sue Alexander Greninger, Secretary
The Faculty Council

 

Posted on the Faculty Council Web site on March 10, 2005. Paper copies are available on request from the Office of the General Faculty, FAC 22, F9500.


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EDUCATIONAL POLICY COMMITTEE RECOMMENDATION TO ELIMINATE THE TABLE OF SCHOLASTIC STANDARDS AND TO CHANGE THE CRITERIA FOR PROBATION AND DISMISSAL

Motion: The Educational Policies Committee recommends that the Table of Scholastic Standards in the General Information, 2004-2005 catalog be eliminated and that the following criterion be used for dismissal: A student on scholastic probation who fails to attain a cumulative grade point average of 2.00 at the end of a long-session semester will be subject to dismissal from the University.

Background and Rationale: The “Table of Scholastic Standards” is contained in the General Information, 2004-2005 catalog (GIC) under the section on “Scholastic Probation and Dismissal.” Few students know the table exists and those who do are often confused by its contents. Thus, this motion is designed to create a clearer system.

This change will allow academic advisors on campus to intervene more quickly to assist students who are having academic difficulties at the University. The current system allows a student to have a University grade point average less than 2.0 for their first 60 hours and not be subject to dismissal.

The proposed modifications to the General Information, 2004-2005 catalog are shown in the attached.


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All additions to the current wording of the General Information Catalog are underlined and bolded.

On page 86 in chapter 4 of the General Information, 2004-2005, under the heading SCHOLASTIC PROBATION AND DISMISSAL, make the following changes:

UNDERGRADUATE STUDENTS

A student must maintain a minimum cumulative grade point average (GPA) to remain academically eligible to register for the subsequent semester or summer session. This cumulative University grade point average is calculated on the basis of all work undertaken at the University, including credit by examination, correspondence, and extension, for which a letter grade was given. Courses for which the symbols Q, S, U, X, W, CR, and NC were given are not included. Grades earned at any institution other than the University are not included in the University grade point average, but semester hours of transfer credit accepted by the University are added to hours taken at the University to determine the total college hours undertaken.
[The minimum grade point average required varies with the total number of college credit hours the student has attempted:]

[Table of Scholastic Standards]

[Total College
Hours Undertaken
]
[UT Austin GPA for
Scholastic Probation
]
[UT Austin GPA for
Scholastic Dismissal
]

[Below 15 less than 2.00 less than 1.50]
[15-44 less than 2.00 less than 1.70]
[45-59 less than 2.00 less than 1.85]
[60 or more less than 2.00 less than 2.0]

Probation and dismissal. Rules governing scholastic probation and dismissal are given below.

1.
Change of scholastic status. Scholastic status is determined when grades are reported at the end of each fall and spring semester and at the end of the summer session. Although a student's cumulative grade point average may change between these grade-reporting periods (because a final grade has been recorded in place of an X, for example), the student's scholastic status is not changed until the next official grade-reporting period during which the student is enrolled at the University.
2.
Effect of grades in courses repeated. All grades earned in University courses, whether repeated or not, count in a student's grade point average. However, in counting grade points for any semester, a student who earned a grade of at least C in a course taken in a previous semester may not use grade points earned in that same course in the current semester to meet minimum requirements for continuance without written permission from the dean.
3.
Scholastic probation. (a) A student whose cumulative University grade point average falls below 2.00 at the end of a grade-reporting period is placed on scholastic probation. Probationary status is reflected on the student's permanent academic record. (b) Any student returning to the University after a period of scholastic dismissal returns on scholastic probation. (c) Under exceptional circumstances, the director of admissions may admit a student to the University on scholastic probation.
4.
Quantity of work while on scholastic probation. A student on scholastic probation must maintain at least twelve semester hours in a long-session semester, unless the student's dean approves a reduced course load in writing before the student registers. Permission to take fewer than twelve hours is based on extenuating circumstances and is not routinely granted. In the summer session, no minimum course load is required of a student on scholastic probation.
5.
Removal from scholastic probation. A student on scholastic probation who achieves a cumulative University grade point average of at least 2.00 at the end of a grade-reporting period during which he or she is registered at the University is removed from scholastic probation. Removal from probation is reflected on the student's permanent academic record.


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6.
Scholastic dismissal. Under the conditions noted in items a, b, and c below, a student is subject to scholastic dismissal at the end of a long-session semester. A student is not placed on scholastic dismissal at the end of a summer session unless the dismissal is the result of a previous condition prescribed by his or her academic dean. Scholastic dismissal is reflected on the student's permanent academic record.
a. Any beginning student, freshman or transfer, who has not earned previous credit in residence at the University and who fails twelve or more semester hours of coursework in a long-session semester is subject to scholastic dismissal without a prior probationary period.
b. To be subject to scholastic dismissal, a student, except the beginning students described above, must first be placed on scholastic probation. A student on scholastic probation is subject to scholastic dismissal under either of the following conditions:
i. At the end of a long-session semester, a student on scholastic probation who fails to attain the cumulative grade point average [shown in the Table of Scholastic Standards above] of 2.00 will be dismissed from the University.
ii. A student on scholastic probation who withdraws from the University after the first four weeks of classes in a long-session semester will be placed on scholastic dismissal, unless the withdrawal is under exceptional conditions approved by the student's dean.
c. When a student who has been dismissed from the University returns, he or she reenters on scholastic probation and may be subject to dismissal under the policies stated in (b)(i) and (b)(ii) above.
7.
Student responsibility. A student who is dismissed from the University after completing registration for the next semester will have his or her registration canceled and may not attend classes. The student is responsible for knowing his or her scholastic status and may not appeal the cancellation of registration based on lack of such knowledge.
8.
Length of scholastic dismissal.
a. First dismissal–one long-session semester and any intervening summer session.
b. Second [(and subsequent)] dismissal–three calendar years; readmission must be approved by the student's dean. [A student dismissed for the third time will not normally be readmitted.] A student dismissed for the [fourth] third time may not apply for readmission.1
9.
Effect of scholastic dismissal on correspondence courses or registration in another institution. A student who is dismissed from the University for scholastic reasons is not prohibited from taking courses by correspondence or from enrolling in another institution. The period of dismissal will not be decreased as a result of coursework completed while on dismissal.
10.
Exceptions permitting continuance in the University. Normally, a student subject to dismissal will be dismissed; however, each college and school within the University has an appeals procedure administered by the Office of the Dean. A student who wishes to appeal should contact the office of his or her academic dean for procedures and deadlines. In unusual circumstances, a student may be allowed to continue subject to conditions prescribed by the dean. Approval to continue will not be given, regardless of the circumstances, unless the dean believes that the student has a reasonable chance of attaining a degree.
11.
Special college regulations. Each college and school of the University determines its own policies regarding the minimum academic standards required of its students. Any college or school may require a higher minimum grade point average than is required to avoid scholastic probation under University-wide rules. In addition, a college or school may restrict enrollment because of the limitation of instructional resources. A student may be ineligible to continue in a particular college or school while remaining eligible to transfer to another; however, no student on scholastic dismissal from the University may be enrolled in any academic program of the University.

1Corrected on April 11, 2005.