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DOCUMENTS OF THE GENERAL FACULTY

RECOMMENDATIONS FOR CHANGES IN MISSION, NAME, OR COMPOSITION FOR STANDING COMMITTEES OF THE GENERAL FACULTY

On behalf of the Committee on Committees, Larry Abraham (professor, curriculum and instruction and committee chair) submitted the following recommendations for changes in mission, name, or composition for Standing Committees of the General Faculty.

The secretary has classified these recommendations as general legislation. The Faculty Council will discuss the recommendations at its meeting on March 21, 2005.

<Signed>

Sue Alexander Greninger, Secretary
The Faculty Council



This legislation was posted on the Faculty Council Web site (http://www.utexas.edu/faculty/council/) on March 10, 2005. Paper copies are available on request from the Office of the General Faculty, FAC 22, F9500.

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RECOMMENDATIONS FOR CHANGES IN MISSION, NAME, OR COMPOSITION FOR STANDING COMMITTEES OF THE GENERAL FACULTY


The Committee on Committees has received requests from student organizations and the Staff Council in the past year to consider restructuring the composition of standing committees, including a request to have roughly equal representation of faculty, students, and staff on some committees. In response to these requests the committee surveyed all standing committees in the Fall 2005 semester. The committees were asked to suggest appropriate changes in composition and also any other changes to the official description of the committees, including function and title. Based on the responses received, the Committee on Committees has developed suggestions for amendments to the official descriptions of many of the committees. The Committee recommends continuing the present practice by which the majority of committee members are faculty members, with selected representation of staff, students, and administrators as appropriate in each case to provide a more inclusive perspective or representation. Since separate organizations such as student groups and the Staff Council function to present the specific concerns and recommendations of their respective constituencies to the University administration, the Committee feels it is not appropriate to change the nature of the standing committees to have equal representation from faculty, students, and staff. In the interest of efficient and unambiguous action by the Faculty Council, the Committee voted to address the proposed changes committee by committee for the following committees:

TYPE A: FACULTY AFFAIRS
A-1 Committee of Counsel on Academic Freedom and Responsibility

TYPE B: STUDENT SERVICES AND ACTIVITIES
B-1 Financial Aid to Students, Committee on
B-2 Recreational Sports Committee

TYPE C: INSTITUTIONAL POLICY OR GOVERNANCE
C-1 Admissions and Registration Committee
C-2 Calendar Committee
C-3 Commencement and Academic Ceremonies Committee
C-4 Educational Policy Committee
C-5 Faculty Building Advisory Committee
C-6 International Programs and Studies Committee
C-7 Library Committee
C-8 Parking and Traffic Appeals Panel
C-9 Parking and Traffic Policies Committee
C-10 Recruitment and Retention Committee
C-11 Research Policy Committee
C-12 Responsibilities, Rights, and Welfare of Graduate Student Academic Employees Committee


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TYPE A: FACULTY AFFAIRS

A-1 Committee of Counsel on Academic Freedom and Responsibility


FUNCTION: To study problems in this area of concern; to advise on such problems or issues referred to it by any member of the faculty, the provost, the president, the chancellor, or the Board of Regents.

COMPOSITION: Seven members chosen at large from and by the voting members of the General Faculty for two-year overlapping terms. In addition, every year the chair of the Faculty Council shall appoint two General Faculty members of the Faculty Council for one-year terms as members of the committee. Deans, associate deans, assistant deans, department chairs, and other administrative officials are ineligible for election or appointment. The committee shall elect its own chair and vice chair, both of whom shall be members of the General Faculty. The committee shall always contain a faculty member from the Law School by election or, if no Law School faculty member is elected, by appointment.

Rationale: It seems appropriate for the provost to be able to bring an issue to the CCAFR, and the exclusion of associate and assistant deans (which appears to have been historically practiced and would be implied by "other administrative officials") should be made explicit. In addition, the committee should always include a Law School faculty member (by election or appointment, if none is elected), due to the nature of the issues often before it.

TYPE B: STUDENT SERVICES AND ACTIVITIES

B-1 Financial Aid to Students, Committee on


FUNCTION: To initiate and review policies and procedures; to hear appeals from decisions of the Office of Student Financial Services.

COMPOSITION: Five members of the General Faculty, representing five colleges or schools, [and] five students (four undergraduate and one graduate), including at least two who are receiving, or have received, financial aid from the Office of Student Financial Services, and two staff members. Each fall, four of the students shall be appointed by the president from a panel of not less than ten (10) nominees submitted by the Student Government; the fifth student shall be appointed by the president from a panel of not less than five (5) nominees submitted by the chair of the Graduate Student Assembly. Faculty members and staff members shall serve for two-year staggered terms beginning on the first class day of the fall semester. In addition, every year the chair of the Faculty Council shall appoint two members of the Faculty Council for one-year terms as members of the committee. The committee shall elect its own chair and vice chair, who shall be members of the General Faculty. The director of Student Financial Services, a representative of the Dean of Students, and a representative from the Office of Graduate Studies shall serve as administrative advisers without vote. The president may appoint additional non-voting administrative advisers from the general administration areas of the University.

Rationale: This change is in response to a request from the Staff Council to have staff representation on appropriate standing committees. Having two staff members will allow two-year rotating terms of service. Likely nominees will include academic advisers, counselors, dean of students’ staff, and other individuals who assist students with personal and financial matters.

B-2 Recreational Sports Committee

FUNCTION: To determine policy for the conduct of the intramural programs; to approve and authorize publication of all rules and regulations governing intramural sports; to hear appeals of decisions of the Intramural Sports Council; and to promulgate regulations designating the faculty and staff members and other persons who are entitled to participate in the faculty and staff competitive and recreational programs.

COMPOSITION: [Twelve] Thirteen members, including six members of the General Faculty and [one] two members of the University staff, appointed by the president for two-year terms; two students, a male and a

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female, designated by the councils of Recreational Sports and appointed by the president for one-year terms; two other students, a male and a female, designated by the Student Government and appointed by the president for one-year terms; and one member of the University staff designated by the Non-Student Program and appointed by the president to serve as a member without vote for a one-year term. In addition, every year the chair of the Faculty Council shall appoint two members of the Faculty Council for one-year terms as members of the committee. The committee shall elect its own chair and vice chair, who shall be members of the General Faculty. The director of Recreational Sports shall serve as an administrative adviser without vote.

Rationale: This change is in response to a request from the Staff Council to have more staff representation on appropriate standing committees. Having two staff members nominated by the Staff Council will allow two-year rotating terms of service. Many staff members are users of the services of Recreational Sports.

TYPE C: INSTITUTIONAL POLICY OR GOVERNANCE

C-1 Admissions and Registration Committee


FUNCTION: To recommend to the director of admissions, and to the registrar, and to the Faculty Council changes in policies regarding undergraduate admission and registration; to consult with and advise the director of admissions, and the registrar about procedures pertaining to their offices.

COMPOSITION: Six members of the General Faculty, two staff members, and [three] four students. [Student] Three student members shall be appointed by the president in the fall from a panel of names submitted by the [appropriate student committee] Student Government and one from a panel of names submitted by the Graduate Student Assembly. No more than two students may come from any one college or school. In addition, every year the chair of the Faculty Council shall appoint two members of the Faculty Council for one-year terms as members of the committee. The committee shall elect its own chair and vice chair, who shall be members of the General Faculty. The director of admissions, and the registrar shall serve as administrative advisers without votes.

Rationale: The change in the function statement was requested by the committee to clarify the role of this committee, recognizing that graduate admission policies are governed by the Graduate Assembly.

The change in composition is in response to a request from the Staff Council to have staff representation on appropriate standing committees and a request from the Graduate Student Assembly to have designated graduate student representation on selected committees. While graduate student admission issues are not the focus of this committee, there are registration issues considered by this committee which include both graduate and undergraduate procedures such as on-line registration procedures. Having two staff members will allow two-year rotating terms of service. Likely nominees will include undergraduate advisers and graduate coordinators.

C-2 Calendar Committee

FUNCTION: To make recommendations to the Faculty Council and to the president concerning the calendar.

COMPOSITION: Five members of the General Faculty, two staff members, one graduate student, and two undergraduate students. Student members shall be appointed by the president in the fall from a panel of names submitted by the [appropriate student committee] Student Government and the Graduate Student Assembly.1 One of the faculty members and one of the student members shall also be members of the Faculty Council. In addition, every year the chair of the Faculty Council shall appoint two members of the Faculty Council for one-year terms as members of the committee. The committee shall elect its own chair and vice chair, who shall be members of the General Faculty. A representative of the Office of the Registrar shall serve as administrative adviser without vote.

Rationale: The change in composition is in response to a request from the Staff Council to have staff representation on appropriate standing committees and a request from the Graduate Student Assembly to have designated graduate student representation on selected committees.

1 Friendly amendment to add "and the Graduate Student Assembly." Approved by the Faculty Council at its meeting on April 11, 2005.


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C-3 Commencement and Academic Ceremonies Committee

FUNCTION: To advise the Faculty Council, the president, and academic deans on policy matters, including selection of speakers, in planning graduation, Honors Day, and other formal academic ceremonies.

COMPOSITION: Four members of the General Faculty, two staff members, one graduate student, and two undergraduate students. Student members shall be appointed by the president in the fall from a panel of names submitted by the [appropriate student committee] Student Government and the Graduate Student Assembly. In addition, every year the chair of the Faculty Council shall appoint two members of the Faculty Council for one-year terms as members of the committee. The committee shall elect its own chair and vice chair, who shall be members of the General Faculty. A representative of the Office of the Vice President for Student Affairs, the director of the Physical Plant, the director of University Bands, and the executive director of the Ex-Students' Association shall serve as administrative advisers without votes.

Rationale: The change in composition is in response to a request from the Staff Council to have staff representation on appropriate standing committees and a request from the Graduate Student Assembly to have designated graduate student representation on selected committees.

C-4 Educational Policy Committee

FUNCTION: To study proposals on educational policy and assess their possibilities and alternatives; to present recommendations on such matters to the Faculty Council. The committee shall actively seek advice from students.

COMPOSITION: Nine members of the General Faculty and [three] four students. [The three student members shall include one lower-division undergraduate, one upper-division undergraduate, and one graduate or law student. Student members shall be appointed by the president in the fall from a panel of names submitted by the Cabinet of College Councils.] The four student members shall be selected by the Senate of College Councils and the Graduate Student Assembly. The Senate of College Councils will select three undergraduate students. All undergraduate members must be from different Colleges and include at least one lower-division undergraduate and one upper-division undergraduate. The Graduate Student Assembly will select one graduate student, who is or has served as an Assistant Instructor or Teaching Assistant in an undergraduate course at UT Austin. In addition, every year the chair of the Faculty Council shall appoint two members of the Faculty Council, one of whom shall be elected by the voting members of the Faculty Council, for one-year terms as members of the committee. All other members from the General Faculty shall be appointed by the president and serve two-year staggered terms. The committee shall elect its own chair [and vice chair], who shall be a member[s] of the General Faculty. The provost and the director of the Measurement and Evaluation Center, representing the Division of Instructional Innovation and Assessment, shall serve as administrative advisers without votes. The chair of the Student Deans' Committee and a representative of the Academic Counselors' Association, elected by the Academic Counselors' Association Officers, shall serve as consultants without votes.

Rationale: The change in the composition is proposed by this committee to clarify issues of appointment and eligibility for student members, terms of service, and to officially include selected administrative and staff representation.

C-5 Faculty Building Advisory Committee

FUNCTION: To represent the faculty, staff, and students in the planning and programming of buildings. The committee shall have a strong voice in (a) campus master planning, (b) priority of building construction, (c) building location, (d) programming of buildings, and (e) reviewing and recommending of final plans. It shall report to the president and periodically to the Faculty Council. During the preparation of the preliminary plans for the erection of a particular building, the president shall appoint a special committee, composed of faculty (and students, when appropriate) who have a direct interest in the proposed building, to serve until the completion thereof, one of whom shall be designated as a voting member of the Faculty Building Advisory

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Committee for the specified building. Whenever a building is to include library facilities, the University librarian is to be added as an administrative adviser to the special committee.

COMPOSITION: Nine members of the General Faculty, including a representative from the School of Architecture; one member of the University staff; one graduate student; and two undergraduate students. Student members shall be appointed by the president in the fall from a panel of names submitted by the [appropriate student committee] Student Government and the Graduate Student Assembly, and they shall serve one-year terms and shall be eligible for reappointment. The students may not be from the same college or school. In addition, every year the chair of the Faculty Council shall appoint two members of the Faculty Council for one-year terms as members of the committee. The committee shall elect its own chair and vice chair, who shall be members of the General Faculty. The vice president for employee and campus services or a delegate shall be an ex officio member. The director of UT System Office of Facilities Planning and Construction and a representative from the Office of Campus Planning and Facilities Management shall serve as administrative advisers without vote. The faculty and staff members are appointed for five year, overlapping terms, two rotating off each year.

Rationale: The change in composition is in response to a request from the Graduate Student Assembly to have designated graduate student representation on selected committees.

C-6 International Programs and Studies Committee

FUNCTION: To advise the Faculty Council and the associate vice president for international programs on policies and procedures pertinent to the development, implementation, and operation of international programs at the University and pedagogical and research programs involving overseas study and/or work with internationally oriented agencies.

COMPOSITION: At least five members of the General Faculty and two students. Student members shall be appointed by the president in the fall from a panel of names submitted by the appropriate student committee. In addition, every year the chair of the Faculty Council shall appoint two members of the Faculty Council for one-year terms as members of the committee. At least one faculty member of the committee shall be a member of a foreign language department. The committee shall elect its own chair and vice chair, who shall be members of the General Faculty. The president shall appoint annually, as administrative advisers without vote, one person selected from among the directors of UT Austin area studies centers, and one person selected from among the assistants to the UT Austin administration in the area of international programs and student services related thereto.

Rationale: This change recognizes the importance of international programs to departments of foreign languages.

C-7 [Library] University of Texas Libraries Committee

FUNCTION: To [be so] become well informed concerning the functions of the [Library] University of Texas Libraries. [that it can assist in developing operational procedures; to assist in development of both personnel and fiscal policies and procedures;] To advise in development of policies and procedures; to advise the librarian, the Faculty Council and the president concerning the direction and growth of the [Library] University of Texas Libraries; to advise the president in the event it becomes necessary to appoint a new librarian.1

COMPOSITION: At least eight members of the General Faculty, three staff members, and seven students. Staff members shall be appointed by the president from panels of names submitted by the Staff Council and shall include two research staff representatives. Student members shall be appointed by the president in the fall from panels of names submitted by the appropriate student committees and shall include two representatives from Student Government, three from the [Cabinet] Senate of College Councils, and two from the Graduate Student Assembly. In addition, every year the chair of the Faculty Council shall appoint two members of the Faculty


1Changes made to the function of the Committee on March 21, 2005.

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Council for one-year terms as members of the committee. The committee shall elect its own chair and vice chair, who shall be members of the General Faculty. The director of [General Libraries] the University of Texas Libraries shall serve as administrative adviser without vote. Heads of other administrative units on campus that include library programs and services shall be invited to provide comment and information as the need arises.

Rationale:
The proposed name change was recommended by this committee, with support from the provost and the director of the University of Texas Libraries, and it reflects the recent renaming of the General Libraries.

The proposed change in the function statement reflects the advice of the committee chair and the director as well.

The committee chair also reported that last year the director of the University of Texas Libraries formed a new student advisory committee.

C-8 Parking and Traffic Appeals Panel

FUNCTION: To review petitions and appeals arising in connection with parking priorities and enforcement of regulations.

COMPOSITION: At least eighteen members of the General Faculty, ten members of the University staff, and ten students. Student members shall be appointed by the president in the fall from a panel of names submitted by the appropriate student committee and shall include two nominated by the Graduate Student Assembly and eight nominated by Student Government. In addition, every year the chair of the Faculty Council shall appoint two members of the Faculty Council for one-year terms as members of the panel. The panel shall elect its own chair and vice chair, who shall be members of the General Faculty.

C-9 Parking and Traffic Policies Committee

FUNCTION: To establish traffic and parking regulations and to review annually a system of priorities for permits to be issued in reserved areas; to recommend to the president ways and means of meeting parking needs of faculty, staff, and students; to recommend to the Faculty Council any changes in the composition and operation of the Parking and Traffic Appeals Panel.

COMPOSITION: At least four members of the General Faculty; four staff members, including two representing units at the J. J. Pickle Research Campus (the staff of the director of the Physical Plant are not eligible to serve); and [two] three students. Student members shall be appointed by the president in the fall from a panel of names submitted by the Student Government and the Graduate Student Assembly and shall include at least one graduate student. In addition, every year the chair of the Faculty Council shall appoint two members of the Faculty Council for one-year terms as members of the committee. The committee shall elect its own chair and vice chair, who shall be members of the General Faculty. Representatives of the Physical Plant, the Dean of Students, Employee and Campus Services, Parking and Transportation, and the University Police shall serve as administrative advisers without vote.

Rationale:The change in composition is in response to a request from the Graduate Student Assembly to have designated graduate student representation on selected committees and was supported by this committee.

C-10 Recruitment and Retention Committee

FUNCTION: To address the matter of recruitment and retention of minority students and to advise the Faculty Council and the president on constructive solutions to alleviate the problems of recruitment and retention.

COMPOSITION: Four members of the General Faculty, one departmental faculty minority liaison officer (appointed by the president), two University staff members (at least one of whom shall be an academic advisor or graduate coordinator), [three] four students (student members shall be appointed by the president in the fall from a panel of names submitted by the [appropriate student committee] Student Government and the Graduate

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Student Assembly and shall include at least one graduate student), coordinator of the UT Learning Center, and three members of the administration. In addition, every year the chair of the Faculty Council shall appoint two members of the Faculty Council for one-year terms as members of the committee. The vice president for community and school relations, the vice provost for inclusion and cross cultural effectiveness, a representative from the Black Alumni Association, and a representative from the Hispanic Alumni Association will serve as ex officio members without votes. The committee shall elect its own chair and vice chair, who shall be members of the General Faculty.

Rationale: The change in composition reflects a request from the Staff Council to have staff representation on appropriate standing committees and a request from the Graduate Student Assembly to have designated graduate student representation on selected committees. Having two staff members will allow two-year rotating terms of service. In addition, specific representatives are added to reflect constituencies with a vested interest in the work of this committee.

C-11 Research Policy Committee

FUNCTION: To advise the president on matters relating to the research mission of the University and relationship between the research mission and other components of the University's overall mission. To provide for wider dissemination of information concerning the research mission of the University and how that mission is being discharged.

COMPOSITION: Nine members of the General Faculty [and two students], one school or college administrator (associate dean for research), two research staff members, one undergraduate student, and two graduate students. Student members shall be appointed by the president in the fall from a panel of names submitted by the [appropriate student committee] Student Senate and the Graduate Student Assembly. In addition, every year the chair of the Faculty Council shall appoint two members of the Faculty Council for one-year terms as members of the committee. No more than two faculty members of the committee shall be from a given college or school. At least one of the graduate student members of the committee shall be [a graduate student] enrolled in one of the Ph.D. programs of the graduate school. The committee shall elect its own chair and vice chair, both of whom shall be members of the General Faculty. Both the vice president for research and the vice provost and dean of graduate studies shall serve as administrative advisers to the committee without vote.

Rationale: The change in composition reflects a request from the Staff Council to have staff representation on appropriate standing committees and a request from the Graduate Student Assembly to have designated graduate student representation on selected committees. Research staff members have a particularly important perspective for the work of this committee. Having two staff members will allow two-year rotating terms of service. In addition, having an associate dean for research on the committee will provide another perspective which is influential with respect to the committee’s charge.

C-12 Responsibilities, Rights, and Welfare of [Teaching Assistants and Assistant Instructors] Graduate Student Academic Employees Committee

FUNCTION: To advise the Faculty Council and the president on matters pertaining to the responsibilities, rights, and welfare of [teaching assistants and assistant instructors] graduate student academic employees.

COMPOSITION: At least five members of the General Faculty, one staff graduate coordinator, and at least three students who are teaching assistants (at least one) [and], assistant instructors (at least one), or graduate research assistants (at least one). Student members shall be appointed by the president in the fall from a panel of names submitted by the [appropriate student committee] Graduate Student Assembly. In addition, every year the chair of the Faculty Council shall appoint two members of the Faculty Council for one-year terms as members of the committee. The committee shall elect its own chair and vice chair, who shall be members of the General Faculty. One representative from the Graduate School shall serve as a non-voting administrative adviser.

Rationale: The name change and the proposed change in the function statement have already been approved by the Faculty Council.

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The proposed changes in the composition statement reflect the request from the Staff Council for representation on appropriate committees and also the discussion of this issue by the Faculty Council at the January 2005 meeting. The proposed representative from the Graduate School will assist provide a valuable liaison function.