Return to Report.

XVI.
GENERAL/MINOR LEGISLATION.

D 77-81 Changes in Policies Concerning Grades Awarded with Credit by Examination. Posted on the Faculty Council Web site on October 29, 1999. Approved by the Faculty Council on November 15, 1999. Transmitted to the president on November 16, 1999. Comment by the provost on November 10, 2000: "The Office of the Executive Vice President and Provost continues to explore various options. A final decision has not yet been reached." In a letter dated October 12, 2001, President Faulkner made the following comments:

" A close reading of our current credit by examination policies, as well as the proposal, raises several concerns.

"In supporting the removal of letter grades earned in credit by examination from the UT Austin grade-point average, the proposal itself comments that credit by examination does not reflect a student's performance in coursework at UT Austin. Beyond that issue is a question about inconsistency between the way in which a final grade is normally determined in coursework at UT Austin and the way in which the grade is determined in credit by examination. In coursework, the final grade is almost always the result of multiple factors (tests, papers, attendance, participation, etc.). In credit by examination, the grade is the result of a single test.

"These and other issues still need to be considered as regards the granting of credit by examination. I am asking the Executive Vice President and Provost to appoint a special committee to address the issues and prepare a report. I will hold the current proposal (Documents of the General Faculty 77-81), pending the report of that committee."

"There is, however, an inequity in our current policies that I believe must be addressed now. For the final grade in coursework at UT Austin, the student must choose between a letter grade or "Credit" (for pass/fail) by the mid-semester drop deadline, i.e., well before the final grade is determined. For credit by examination, however, the student is permitted to delay the choice of letter grade or "Credit" for an indefinite period until he or she knows the grade and knows how that grade might affect the grade-point average.

"To eliminate this inequity, I am considering the following changes in policy: In a memorandum dated August 19, 2002, the provost made the following comments:
"1. Beginning September 1, 2002, a student attempting credit by examination through a University of Texas at Austin test will be required to make the choice of letter grade or "Credit" prior to taking the examination (i.e., where that choice has been made available by the department offering the examination).
"2. This policy alone would give an advantage to a student earning credit by examination off campus when that student retained the choice of letter grade or "Credit" until after the examination was completed. Therefore, beginning September 1, 2002, the University will accept credit by examination earned off campus as CR ["Credit"] only."

In a memorandum dated August 19, 2002, the provost made the following comments:

" Rather than convene a new committee, a decision was made to refer this issue to the Educational Policy Committee. Professor Robert Duke, as chair of the Committee, was asked to draft a proposal for consideration by the President and Provost. The draft proposal is to be ready for review in September 2002."

The committee returned the proposal to the president and provost without change.

At the Faculty Council meeting held December 12, 2005, President Faulkner offered the following modifications, which were subsequently approved by the Council:
"1. For students who earn credit by examination, The University of Texas at Austin will record that credit only with the symbol "CR" ("Credit).
"2. "This policy will be effective as of the thirteenth class-day of the fall 2006 semester.
"3. Students of The University of Texas at Austin who have earned credit by examination prior to the thirteenth class-day of the fall 2006 semester, but who have not yet made the choice of letter grade or "CR," must officially make their choice through the Division of Instructional Innovation and Assessment prior to the first class day of the fall 2007 semester."

President Faulkner has directed the Office of the Executive Vice President and Provost and the Office of the Registrar to implement the policy that was proposed above and that was approved by the Faculty Council on December 12, 2005.

D 3276-3277 Educational Policy Committee Resolution on the Legislative Requirement. Posted on the Faculty Council Web site on April 4, 2004. Approved by Faculty Council on May 10, 2004. Transmitted to the provost on May 12, 2004. See D 2826 for background information. Approved by the president and transmitted to Chancellor Mark G. Yudof on June 3, 2004.

D 3719-3720 Revised Proposal for Revision of the Handbook of Operating Procedures 3.18 Regarding Discovery and the Rights of Parties when a Formal Hearing is to be Held. Posted on the Faculty Council Web site on February 18, 2005. Approved by Faculty Council on February 21, 2005. Transmitted to the president on February 24, 2005. Letter dated June 14, 2005, from president states that the proposal is "under review to determine whether necessary revisions address all substantive, legal, and terminological issues satisfactorily, and to determine whether the revised text corrects references to the Regents' Rules and conforms to the new format for the Handbook of Operating Procedures." Endorsed by President Faulkner and transmitted to the Office of General Counsel, UT System on August 12, 2005, for review.

D 3721-3722 Proposal for Language to be added to the Handbook of Operating Procedures 3.18 addressing Provost's Role in Grievance Procedures. Posted on the Faculty Council Web site on February 18, 2005. Approved by Faculty Council on February 21, 2005. Transmitted to the president on February 24, 2005. Letter dated June 14, 2005, from president states that the proposal is "under review to determine whether necessary revisions address all substantive, legal, and terminological issues satisfactorily, and to determine whether the revised text corrects references to the Regents' Rules and conforms to the new format for the Handbook of Operating Procedures." Endorsed by President Faulkner and transmitted to the Office of General Counsel, UT System on August 12, 2005, for review.

D 3734-3736 Revision of the Recommendation for Change in the Handbook of Operating Procedures Concerning Disciplining of a Faculty Member. Posted on the Faculty Council Web site on March 8, 2005. This legislation replaced D 3208-3209 and was approved by the Faculty Council on March 21, 2005. Transmitted to the president on March 23, 2005. Endorsed by President Faulkner and transmitted to the Office of General Counsel, UT System on August 12, 2005, for review.

D 3787-3788 Educational Policy Committee Proposal Recommending the Continuation and Expansion of the Bridging Disciplines Program (BDP) as an Interdisciplinary Certificate Program. The following item was posted on the Faculty Council Web site on March 10, 2005, and presented to the Faculty Council at its meeting on March 21. The legislation appeared on the Council's April 11 agenda as an action item. However, due to lack of time, the presentation of the proposal was postponed until the Council meeting on May 9, 2005, at which time it was approved. Transmitted to the president on May 10, 2005. Transmitted to the provost for his consideration and action on June 29, 2005. Recommendation to approve the legislation was transmitted to President Faulkner on October 12, 2005, and approved by the president on November 1, 2005.

D 3789-3790 Educational Policy Committee Resolution Endorsing the Recommendation from the Task Force on Enrollment Strategy Limiting Undergraduate Students to Ten Semesters In Residence. Posted on the Faculty Council Web site on March 10, 2005, and presented to the Faculty Council at its meeting on March 21. The legislation appeared on the Council's April 11 agenda as an action item. However, due to lack of time, the presentation of the proposal was postponed until the Council meeting on May 9, 2005, at which time it was approved. Transmitted to the president on May 10, 2005. Transmitted to the provost for his consideration and action on June 29, 2005. In a letter dated November 11, 2005, Provost Ekland-Olson made the following recommendation for approval with comment:

"I recommend approval of the recommendation by the Faculty Council that the provost establish a task force.

In a letter dated January 26, 2006, President Faulkner asked the provost to proceed to appoint a task force to examine the recommendation from the Task Force on Enrollment Strategy, which limits undergraduate students to ten semesters in residence. The appointed task force should report specific recommendations to the provost and to the Faculty Council.

D 3791 Educational Policy Committee Recommendation that University Grade Point Average be Based on In Residence Grade Point Average. Posted on the Faculty Council Web site on March 10, 2005, and presented to the Faculty Council at its meeting on March 21. On April 11, 2005, it appeared on the Council's agenda as an action item. However, due to lack of time, it was addressed and approved by the Faculty Council at its meeting on May 9, 2005. Transmitted to the president on May 10, 2005. Transmitted to the provost for his consideration and action on June 29, 2005. On January 19, 2006, transmitted to the president with the recommendation for approval.

D 3792-3795 Educational Policy Committee Recommendation to Eliminate the Table of Scholastic Standards and to Change the Criteria for Probation and Dismissal. Posted on the Faculty Council Web site on March 10, 2005, and presented to the Faculty Council at its meeting on March 21. On April 11, 2005, the item appeared on the Council's agenda as an action item. However, due to lack of time, it was addressed and approved by the Faculty Council at its meeting on May 9, 2005. Transmitted to the president on May 10, 2005. Transmitted to the provost for his consideration and action on June 29, 2005. In a letter to the president dated January 19, 2006, the provost did not recommend approval and provided the following comment:

"Academic advisors who work with students report that they do not find the table confusing. They are the primary clients. No need for change is deemed necessary. More importantly, the recent decision to exclude Credit by Exam (CBE) from students' cumulative GPA will have some impact on students' GPA in the early years of their undergraduate career. Making the proposed change at the same time we put the CBE policy into effect is likely to have an adverse effect on student retention and on students' opportunity to succeed and graduate from UT Austin in a timely fashion. This is a proposal we may want to revisit in three to five years once we have a chance to determine the impact of the CBE changes. For now, I would recommend that we take a wait-and-see-stance. There is no evidence that the proposed changes will have a significant effect on class availability."

D 3796-3805 Recommendations from the Educational Policy Committee and the Admissions and Registration Committee. The following items were posted on the Faculty Council Web site on March 10, 2005, and presented to the Faculty Council at its meeting on March 21. On April 11, 2005, the items appeared on the Council's agenda as action items. However, due to lack of time, they were addressed and approved by the Faculty Council at its meeting on May 9, 2005. Transmitted to the president on May 10, 2005. Transmitted to the provost for his consideration and action on June 29, 2005. Recommendations to approve the following legislative items were transmitted to President Faulkner on October 12, 2005. Recommendations to approve the items were transmitted to the executive vice chancellor for academic affairs from President Faulkner on January 26, 2006. Approved by the executive vice chancellor for academic affairs on February 1, 2006.
  • Admissions and Registration Committee Proposed Recommendations for Change in the Readmission after Second Dismissal Policy (D 3796-3797).
  • Admissions and Registration Committee Proposed Recommendations for Change in Enrollment as a Nondegree Seeker (D 3798-3800).
  • Admissions and Registration Committee Proposed Recommendation for Change in the Coordinated Admissions Program (CAP) Policy (D 3801-3803).
  • Admissions and Registration Committee Proposed Recommendations for Increasing the Number of Transfer Credit Required for Admission from Twenty-four to Thirty (D 3804-3805).
D 3835-3837 Educational Policy Committee Proposal to Improve Course Availability for Undergraduates. Posted on the Faculty Council Web site on April 11, 2005. Archie Holmes, chair of the Educational Policy Committee, was to present the legislation to the Council at its meeting on April 11, 2005. However, due to lack of time, it was addressed and approved at the meeting on May 9, 2005. Transmitted to the president on May 10, 2005. Transmitted to the provost for his consideration and action on June 29, 2005. Transmitted to the president from the provost on January 19, 2006, with the following recommendations:

"I recommend approval of Sections 1 and 3.

"Section I recommends the creation of a new symbol, N, to be used when a student drops a course for documented non-academic reasons. Section 3 requires that faculty provide a syllabus with specified information. I recommend adding to Section 3 that the syllabus also provides a description of the course, an outline of the weekly topics, and faculty and TA office hours. In addition, I recommend that we ask faculty to include the statement, The University of Austin provides upon request appropriate academic accommodations for qualified students with disabilities. For more information, contact the Office of the Dean of Students at 471-6259, 471-4641 TTY,

 "I also recommend the approval of Section 5, which limits the number of Q drops, but with a modification. The proposed legislation recommends that a student who has received 3 Qs must have documented, non-academic reasons for any additional drops after the 12th class day. The limitation on Q drops is a very good idea. Based on the data provided by the Registrar's Office and consultation with academic advisors, however, I recommend that the recommended number be increased to 4. The purpose underlying the Faculty Council's proposal is maintained, and student progress is not reduced.

"I do not recommend approval of the proposed Sections 2 and 4.

"Section 2, which proposes changes to the current add and drop procedures, significantly shortens the period of time students have to add and drop courses each semester. Data prepared by the Registrar's Office indicate that these changes would have minimal impact on course availability and would be costly to implement. In addition, because students would have less time to attend meetings of a course and thus consider whether a course is suitable for them, it is projected that the likelihood of adds and drops would increase substantially. In my opinion, this would not be a healthy outcome for the institution.

"Section 4, which addresses course repeat policy, puts restrictions on the number of times a student may register for the same course. Colleges and schools currently handle these restrictions quite successfully internally. They are in the best position to determine the most effective practice for the courses they offer. I recommend that college/school level discretion be continued."

D 3838-3844 Educational Policy Committee Proposals. The following items were posted on the Faculty Council Web site on April 11, 2005. Archie Holmes, chair of the Educational Policy Committee, was to present the following proposals to the Council at its meeting on April 11, 2005. However, due to lack of time, the presentations were postponed until the Council meeting on May 9, 2005, at which time each item was approved. Transmitted to the president on May 10, 2005. Transmitted to the provost for his consideration and action on June 29, 2005. Recommendations not to approve the following legislative items were transmitted to President Faulkner on October 12, 2005, with the following comments:
  • Educational Policy Committee Proposal Change the Definition of University Honors. (D 3838-3840)

    "I do not recommend approval of this item that the Faculty Council voted to approve. The number of hours chosen for honors should not be tied to fourteen hours to make it consistent with the current basis for flat-rate tuition. Not only is the number fourteen unrelated to the actual hours that students' take, but also under flat-rate tuition, enrolling in more hours works in students' favor."

    On January 26, 2006, President Faulkner returned the proposal to the Faculty Council without approval.

  • Proposal to change the definition of University Honors (D 3838-3840)
  • Proposal to restrict the number of times a student can apply for an internal transfer (D 3841-3842)
  • Proposal to require 15 or more hours for merit-based scholarships (D 3843-3844)
D 3841-3842 Proposal to Restrict the Number of Times a Student Can Apply for an Internal Transfer. Posted on the Faculty Council Web site on April 11, 2005. Archie Holmes, chair of the Educational Policy Committee, was to present the legislation to the Council at it's meeting on April 11, 2005. However, due to lack of time, it was addressed and approved at the meeting on May 9, 2005. Transmitted to the president on May 10, 2005. Transmitted to the provost for his consideration and action on June 29, 2005. In a letter dated November 11, 2005, Provost Ekland-Olson made the following recommendation for approval with comment:

"I recommend approval of this item, as recommended by the Faculty Council. I further recommend for purposes of clarity that the phrase, the student has completed four or more semesters, be changed to read, the student has completed four or more long semesters."

In a letter to the executive vice chancellor for academic affairs dated January 26, 2006, President Faulkner recommended approval with the wording as clarified by Provost Ekland-Olson ("four or more long semesters"). Approved by the executive vice chancellor for academic affairs on February 1, 2006.

D 4133-4135 Report and Resolution from the ad hoc Committee to Study the Status of the Course Instructor Surveys (CIS). Posted on the Faculty Council Web site on September 14, 2005. Replaced by D 4250-4253.

D 4250-4253 Final Report and Recommendations from the ad hoc Committee to Study Course Instructor Surveys (CIS). Posted on the Faculty Council Web site on November 18, 2005, in portable document format and subsequently numbered on November 30, 2005. The Faculty Council approved the recommendations as amended at its meeting on November 21, 2005. (Also see D 4133-4135).

D 4277-4281 Recommendations of the Implementation Committee on the Status of Non-Tenure-Track Faculty. Recommendations of the Implementation Committee on the Status of Non-Tenure-Track Faculty, based on the 2002 Final Report President's ad hoc Committee on Non-Tenure-Track Teaching Faculty. Posted on the Faculty Council Web site on December 9, 2005. Presented to the Council for discussion on December 12, 2005. No action was required by the Faculty Council. In a letter dated January 26, 2006, President Faulkner asked the provost to implement the final recommendations of the committee. The item was removed from the February 20, 2006, Secretary's Report. However, the secretary added it back to the report in September 2006 after hearing that the legislation is pending approval by the Board of Regents. (See also D 2488-2493.)

D 4355 Motion to Recognize Temporary Disabilities Caused by Pregnancy and Childbirth for Graduate Students. Posted on the Faculty Council Web site on February 14, 2006. Presented to the Faculty Council for discussion at its meeting on February 20, 2006. The motion was approved by the Faculty Council at its meeting on March 20, 2006, and forwarded to Janet Dukerich, Graduate Assembly chair, on March 21, 2006. No further action is required by the Faculty Council at this time.

D 4524 Motion to change the definition of University Honors. Posted on the Faculty Council Web site on April 13, 2006. At its meeting on April 17, 2006, the Faculty Council returned the motion to the Educational Policy Committee with recommendations for change. A revised proposal (D 4779-4780) replaces this motion and will be considered by the Faculty Council at its meeting on May 8, 2006.

D 4779-4780 Revised Motion to Change the Definition of University Honors. Posted on the Faculty Council Web site on May 4, 2006. Amended and approved by the Faculty Council at its meeting on May 8, 2006. Transmitted to the provost on May 9, 2006. Also see D 4524.

D 4781 Cancellation of Summer Meetings of the Faculty Council. Posted on the Faculty Council Web site on May 4, 2006. Approved by the Faculty Council at its meeting on May 8, 2006. Transmitted to the president and provost for their information on May 9, 2006. No further action is required.

D 4782 Schedule for Meetings of the Faculty Council in 2006-2007. Posted on the Faculty Council Web site on May 4, 2006. Approved by the Faculty Council at its meeting on May 8, 2006. Transmitted to the president and provost for their information on May 9, 2006. No further action is required.