C-11
Appendix A

Research Policy Committee Meeting Minutes
September 13, 2010

Paula Poindexter chaired the first meeting for 2010-11 at 2:15 p.m. in MA 212. After introductions, Paula informed everyone of the upcoming Ethical Research Awareness Day, and she asked for volunteers for the student panel. She also asked everyone to bring ideas for the October meeting. Plus, she said the vice chair would need to be elected at the next meeting.

The meeting was then adjourned.

Minutes submitted by Paula Poindexter, Chair, Research Policy Committee.

 

Research Policy Committee Meeting Minutes
October 18, 2010

The second meeting of the Research Policy Committee was held at 2:00 p.m. in CMA 4.28 (Burson Conference Room). The following committee members were present: Sean Banks, Abishai Pinto representing Carisa Nietsche, Anne Brnham, Jeffrey Easley, Eileen Fowles, Tamer S. Kaoud, and Paula Poindexter (chair).

After the minutes from September 10, 2010, were approved, Paula Poindexter gave a brief report on the first Ethical Research Awareness Day. (See Appendix B for program.) She said the panels were very engaging, the feedback was overwhelmingly positive, and news coverage was generous. In addition to stories in The Daily Texan and On Campus, stories were posted on the website of the Office of the Vice President of Research http://www.utexas.edu/opa/blogs/research/2010/10/04/being-aware-of-ethical-research/ and the School of Journalism http://journalism.utexas.edu/news/PROD75_033590.html. Paula also indicated that the planning committee would post segments on YouTube after the editing of the video. Based on the importance of ethical research, Paula recommended that Ethical Research Awareness Day become an annual event.

Following the update on Ethical Research Awareness Day, the Chair of the Faculty Council Dean Neikirk addressed one of the issues he had discussed at the Ethical Research Awareness Day--sponsored research and potential conflicts of interest issues. After discussion, it was suggested that one area to be explored might be how conflicts of interest are addressed in publishing.

Before adjournment, the committee decided to try to schedule the next meeting at 8 a.m. in order to lessen time conflicts. Furthermore, the committee proposed the following issues to address during 2010-11:

  1. Continue to increase awareness of ethical research standards and make Ethical Research Awareness Day an annual event.
  2. Explore potential conflicts of interest in sponsored research as they relate to publishing and doctoral dissertations.
  3. Identify ways to provide support to the University’s undergraduate research initiative.
  4. Identify tools for promoting ethical research.
  5. Address need for increased fellowships for graduate students.

Minutes submitted by Paula Poindexter, chair, Research Policy Committee.

 

Research Policy Committee Meeting Minutes
November 17, 2010

The third meeting of the Research Policy Committee was held at 8:00 a.m. in CMA 4.28 (Burson Conference Room). The following committee members were present: Eileen Fowles, Svetlana Boyarchenko, John Ekerdt, Sean Banks, Abishai Pinto representing Carisa Nietsche, and Paula Poindexter (chair).

After the minutes from October 18, 2010, were approved, invited guest Dean Paul Woodruff shared his vision for undergraduate research at the University. Essentially, it is to connect students with research opportunities from the first day of their freshman year. Dean Woodruff said that the College of Natural Sciences has a very successful research initiative and the College of Liberal Arts is launching an initiative. Dean Woodruff believes the new independent inquiry flag will facilitate undergraduate engagement with research. Further, the Office of Undergraduate Research will have a call for proposals from departments to do something inventive, something clever, to get all undergraduate students involved with research.

Alyx Stevens, chair of the senate’s undergraduate research committee, presented the report, “The State of Undergraduate Research.” 

Eileen Fowles was selected as vice chair of the Research Policy Committee, 2010-11.

Minutes submitted by Paula Poindexter, chair, Research Policy Committee.

For information on research week: http://www.utexas.edu/ugs/researchweek/about.php.

 

Research Policy Committee Meeting Minutes
February 21, 2011

The February 21, 2011, Research Policy Committee meeting was held at 8:00 a.m. in CMA 7.208. The following committee members were present: Sean Banks, John Ekerdt, Svetlana Boyarchenko, Jason Abrevaya, and Paula Poindexter (chair).

After the November 17, 2010, minutes were approved, invited guests Susan Wyatt Sedwick, associate vice president for research and director of the Office of Sponsored Projects, and Amy Always, Research Management System (RMS) project director, made a presentation on the RMS replacement project. In addition to providing background on the current system, which is more than twelve years old and does not accommodate research proposal needs, they discussed advantages and disadvantages of the new systems being considered. The goal is to improve and not lose functions of the current system, which is a workflow management tool. Last year, 3,500 proposals flowed through the current system. The attached handout outlines these key points.

Minutes submitted by Paula Poindexter, chair, Research Policy Committee.

 

Research Policy Committee Meeting Minutes
March 28, 2011

The March 28, 2011, Research Policy Committee meeting was held at 8:00 in CMA 7.208. The following committee members were present: Sean Banks, Rebecca Bigler, Eileen Fowles, Ryan Hirsch (representing the senate), Tamer Kaoud, and Paula Poindexter (chair).

After the minutes were approved, Sean Banks made a presentation on software used to conduct web-based surveys. Specifically, Sean discussed REDCap, which is the online survey software developed by Vanderbilt University and used by the Population Research Center. Benefits of the software include that it is free, user friendly, and provides tutorials. Also, you control your own data rather that it being managed by another institution. The one drawback is that REDCap does not handle matrix questions.

Sean said faculty, staff, and students not associated with the Population Research Center can conduct a survey with the REDCap software through the center, which provides survey administration services, and the cost is $150. (For more information, please see https://REDCap.prc.utexas.edu/REDCap/index.php).

During discussion among committee members, it was determined that information about REDCap and other online software packages (Qualtrics: http://www.qualtrics.com/, Surveymonkey: http://www.surveymonkey.com/, etc., should be posted on relevant campus webpages such as IRB so that faculty and doctoral students are aware of the range of choices for conducting their own research. Sean agreed to follow up on this recommendation.

Before adjournment, subcommittees for possible resolutions and the 2011 Ethical Research Awareness Day were briefly discussed.

Minutes submitted by Paula Poindexter, chair, Research Policy Committee.

 

Research Policy Committee Meeting Minutes
April 18, 2011

The April 18, 2011 Research Policy Committee meeting was held at 10 a.m. in CMA 7.208. The following members were present: Rebecca Bigler, Svetlana Boyarchenko, John Ekerdt, Eileen Fowles, and Paula Poindexter (chair).

After the minutes were approved, the committee reviewed three pending initiatives: greater involvement with Undergraduate Research Week, resolutions, and Ethical Research Awareness Day 2011. Sean Banks had been scheduled to give a report on the Undergraduate Research Week activities, but was unable to attend the meeting because of an emergency.

Resolutions were discussed, and it was decided that no resolutions would be submitted.

It was decided that Ethical Research Awareness Day 2011 would focus exclusively on conflict of interest. Members who agreed to help organize Ethical Research Awareness Day included John Ekerdt, Rebecca Bigler, Eileen Fowles, and Paula Poindexter.

Rebecca Bigler was unanimously elected chair of the Research Policy Committee for 2011-12.

Minutes submitted by Paula Poindexter, chair, Research Policy Committee.