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Legislation replaced by D 9498-9499

D 9177-9178

DOCUMENTS OF THE GENERAL FACULTY

PROPOSED CHANGES TO THE “ADDING A CLASS” POLICY IN THE GENERAL INFORMATION CATALOG

On behalf of the Educational Policy Committee, Professor Janet Staiger (radio-television-film) has submitted the following proposed changes to the adding a class policy in the General Information Catalog (GIC). The Secretary has classified this proposal as legislation of general interest to more than one college or school. It will be presented to the Faculty Council at its meeting on February 20, 2012, following review by the Graduate Assembly.

The Educational Policy Committee approved the changes on a no-protest basis on November 4, 2011. The Faculty Council has the authority to approve this legislation on behalf of the General Faculty. The authority to grant final approval resides with UT System.
s.greninger signature
Sue Alexander Greninger, Secretary
General Faculty and Faculty Council

PROPOSED CHANGES TO THE “ADDING A CLASS” POLICY IN THE GENERAL INFORMATION CATALOG

In the course of the work of the Revision of Student Records Committee1 (RSRC) it was discovered that our policy on Grades should be adjusted to better support current institutional practices and to tighten our administration of academic records.

Adding a class
pages 91-92 2011-2012 GIC

The addition of a class is governed by the following requirements: (1) the student must obtain all required approvals; (2) the student must be eligible to take the class, and there must be space available in the class; and (3) the student must remain in conformity with the Quantity of Work Rule, given on page 78.

Subject to these requirements, a registered student may add a class through the twelfth class day of a long-session semester or the fourth class day of a summer term. Through the fourth class day of the semester or the second class day of the summer term, the approval of the chair of the department offering the class may be required; after these dates, the approval of the chair is required for undergraduates; for graduate students, the approval of the instructor, the graduate adviser, and the graduate dean is required. In some colleges and schools, the approval of the student’s adviser and college dean is also required. The student must consult the regulations of his or her college or school before adding a class.

Although a college or school may permit the addition of classes through the twelfth class day of the semester or the fourth class day of a summer term, the student is expected to be settled in his or her classes by the fourth class day of the semester or the second class day of the summer term. After the twelfth class day of a semester or the fourth class day of a summer term, with the approval of the student’s dean and the chair of the department offering the class, a student may add a current or past semester class (either with or without a grade) only:

1.  If there was a rare or extenuating circumstance such that the student was unable to attempt to register for the class during the regular registration or add/drop access periods; or

2. When evidence exists that the student made an unsuccessful effort to register for the class using normal registration procedures and that space was available in the class at that time.

The addition of a class for a semester prior to the previous long semester must be signed by the dean of the college/school.

A footnote will be added to the last sentence above “This section does not apply to college/school programmatic processes as typically described in the Undergraduate Catalog



1Committee appointed by Provost Leslie and Vice President Gonzalez.



This legislation was posted on the Faculty Council website on November 9, 2011.