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DOCUMENTS OF THE GENERAL FACULTY

PROPOSED ADDITION OF LANGUAGE IN THE GENERAL INFORMATION CATALOG THAT REQUIRES WITHDRAWAL COUNSELING

On behalf of the Educational Policy Committee (EPC), Professor Janet Staiger (radio-television-film) has submitted the following proposal that requires withdrawal counseling for students who re-enroll at the University. The new language appears under Withdrawals in chapter 4, Academic Policies and Procedures in the General Information Catalog (GIC).

On April 19, 2012, the EPC approved the proposed addition. The Faculty Council has the authority to approve this legislation on behalf of the General Faculty. The authority to grant final approval resides with UT System.

The secretary has classified this proposal as legislation of general interest to more than one college or school and is being put forward to the Faculty Council on a no-protest basis. If no objection is filed with the Office of the General Faculty by May 4, 2012, the legislation will be held to have been approved by the Faculty Council. If an objection is filed within the prescribed period, the legislation will be presented to the Faculty Council at its May 14 meeting. The objection, with reasons, must be signed by a voting member of the Faculty Council.
S_Greninger signature
Sue Alexander Greninger, Secretary
General Faculty and Faculty Council



Distributed through the Faculty Council website on April 25, 2012.

 

PROPOSED ADDITION OF LANGUAGE IN THE GENERAL INFORMATION CATALOG THAT REQUIRES WITHDRAWAL COUNSELING  

Withdrawal
pg. 96 2011-2012 GIC (new language underlined below)

A student who wishes to withdraw from the University after completing registration for a semester or summer session must secure the dean’s approval. Following withdrawal, students are required to meet with the appropriate school/college academic advisor or other designated individual before the first class day of the semester for which they plan to re-enroll. A student who is a minor must present a written statement from a parent, guardian, or sponsor indicating that the responsible person knows of the student’s intent to withdraw. In addition, international students must have permission from the International Office to withdraw. The dean’s permit to withdraw must be submitted to the registrar, where the student may request a refund of tuition in accordance with University policy. These policies are given in Tuition Adjustments, on page 66. No refund will be made to anyone other than the payer, except on the payer’s written order.

After the last day for withdrawing (approximately midsemester), an undergraduate student may petition for withdrawal only for urgent, substantiated, nonacademic reasons. [Nonmedical] Withdrawal by an undergraduate student on scholastic probation may affect the student’s scholastic standing. Information about scholastic probation and dismissal is given on page 100.

A graduate student in good standing may withdraw with the approval of the graduate dean through the last class day of the semester. A graduate student who is in warning status may not withdraw without the recommendation of the graduate adviser and the approval of the graduate dean.

RATIONALE:

Background and explanation (added 4/27/12)1

The proposed change regarding the requirements to meet with an advisor (et. al) is a recommendation that was adopted by the Student Dean’s Committee from a workgroup in order to increase retention, persistence, and graduation for students who reenroll after withdrawing from the University.  This change would ensure that academic advisors have an opportunity to work with students to insure the student has taken the appropriate steps to address whatever was the source that caused them to withdraw and that the student is aware of University resources to assist with their success upon reenrolling.

The original intent of the proposed change was to see that students are advised before reenrolling; therefore, Registrar Shelby Stanfield reworked the rationale to better note the basis for the proposal.


Removing the word “nonmedical” will treat all students who withdrawal the same, applying the same standard to students regardless of the reason for withdrawal.


1The original intent of the proposed change was to see that students are advised before reenrolling; therefore, Registrar Shelby Stanfield reworked the rationale to better note the basis for the proposal.