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VII.
REPORTS FROM THE STANDING COMMITTEES OF THE GENERAL FACULTY.

D 7825-7844

Proposed revisions of the Handbook of Operating Procedures, Sections 3.18 and 4.03 from the Faculty Grievance Committee. Posted on the Faculty Council website on February 9, 2010, and classified as general legislation. Approved by the Faculty Council at its meeting on February 15, 2010. Transmitted to the president on February 16, 2010. In a letter dated March 22, 2010, the president's office requested written recommendations regarding the legislation from Provost Leslie and Vice President Ohlendorf. Upon the recommendations from Provost Leslie and Vice President Ohlendorf, the proposals were approved by the president and transmitted to the executive vice chancellor for academic affairs on April 23, 2010.

  • Faculty Grievance Procedure (D 7825-7835).
  • Assistant and Assistant Instructor Grievance Procedures (D 7836-7844). This legislation supersedes D 6174-6183, which has been withdrawn.
D 7845-7846 Proposal to Changes to the Functions of the Committee on Committees and the Faculty Rules and Governance Committee. Posted on the Faculty Council website on February 9, 2010, and classified as general legislation. Approved by the Faculty Council at its meeting on February 15, 2010. Transmitted to the president on February 16, 2010. In a letter dated February 18 2010, written recommendations regarding the legislation were requested from Provost Leslie and Vice President Ohlendorf. On September 3, 2010, final approval was received from the president.

D 7865-7868 Proposed Changes to the Science Requirement for the Bachelor of Science in Nursing in the School of Nursing Chapter of the Undergraduate Catalog, 2010-2012.Posted on the Faculty Council website on February 10, 2010, and classified as legislation of general interest to more than one college or school. Approved by the Faculty Council on a no-protest basis on February 22, 2010. Transmitted to the provost on behalf of the president on February 23, 2010. Approved by the provost on behalf of the president and transmitted to the executive vice chancellor for academic affairs on April 6, 2010. Approval received from the executive vice chancellor for academic affairs on April 16, 2010. Final approval received from the Texas Higher Education Coordinating Board on September 21, 2010.

D 7976-7978 Proposals from the Faculty Committee on Committees Affecting Terms of Service, Term Limits, Chairs, and Chairs Elect. Posted on the Faculty Council website on March 12. 2010. Approved by the Faculty Council on March 22, 2010. Transmitted to the president on March 23, 2010. In a letter dated March 26, 2010, written recommendations regarding the legislation were requested from Provost Leslie , Vice President Hegarty, and Vice President Ohlendorf. In a letter dated June 28, 2010, Provost Leslie submitted his recommendation for partial approval and partial disapproval of the eight proposals as follows:
  1. Disapproval of the proposal for the Faculty Advisory Committee on Budgets to elect its own chair. The provost stated, “I believe it is important that the president be able to select a chair with demonstrated leadership and collaboration skills.”
  2. Approval of changing the standard terms on faculty standing committees from two to three years.
  3. Disapproval of the extension of service to a maximum of six, eight, and twelve years on committees with two, three, and five year terms of service. The provost indicated that the two-term limit should not be changed and referenced his comment relating to proposal two.
  4. Approval of the first rule providing for three-year chair limits for committees with three-year terms and disapproval of the second rule providing for eight years on committees with five-year terms.
  5. Approval of the proposal that creates a deadline for selection of the chair elect.
  6. Disapproval of the proposal that would allow chairs elect to serve beyond term limits. However, the provost indicated that he “would be inclined to approve the first two sentences of the proposal
  7. Disapproval of the proposal that allows past chairs to serve an additional year. The provost indicated that he would approve the proposal if amended with the stipulation that no committee member (including pas chairs) is allowed to serve beyond two continuous terms.
  8. Approval of the proposal that seeks to clarify rules for selection of vice chair and chair elect.

In a letter dated September 15, 2010, President Powers concurred with the concerns expressed by Provost Leslie and returned the proposal to the Faculty Council for reconsideration.

Chair Dean Neikirk (professor, electrical and computer engineering) charged the Committee on Committees to review the recommendations and to report back to the Faculty Council and/or draft a revised proposal.

On March 7, 2011, Secretary Sue Alexander Greninger wrote to President Powers requesting that he reconsider the proposal for the Faculty Advisory Committee on Budgets to elect its own chair. On April 12, 2011, President Powers responded by approving the implementation of the section that allows the Faculty Advisory Committee on Budgets to elect its own chair.

D 7979

Proposal from the Faculty Rules and Governance Committee Recommending Changes to the Parliamentarian Language in the Rules and Regulations. Posted on the Faculty Council website on March 12. 2010. Approved by the Faculty Council on March 22, 2010. Transmitted to the president on March 23, 2010. In a letter dated March 26, 2010, written recommendations re garding the legislation were requested from Provost Leslie and Vice President Ohlendorf. In a letter dated June 30, 2010, Provost Leslie recommended disapproval of the proposal. He suggested resolving the conflict by retaining the first sentence of HOP C.1, Sec I, D.4., and striking the second sentence, which would then read as follows:

The Parliamentarian shall be appointed annually by the President upon the advice of the Faculty Council, and may be reappointed.

In a letter dated September 15, 2010, President Powers concurred with the concerns expressed by Provost Leslie and returned the proposal to the Faculty Council for reconsideration.

D 8009-8012

Proposed Revisions to UT Austin’s HOP 3.16: Threatened Faculty Retrenchment. Posted on the Faculty Council website on March 16. 2010. The secretary has classified this proposal as major legislation. Due to a lack of quorum at the April 12, 2010, meeting, the vote on the legislation was postponed until May 10, 2010. Approved by the Faculty Council at its meeting on May 10, 2010.Approved by the General Faculty on a no-protest basis on May 25, 2010. Transmitted to the president on May 27, 2010. On June 1, 2010, the president requested a written recommendation from the provost and the vice president for legal affairs regarding this legislation. Provost Leslie responded to the president on June 17, 2010, recommending disapproval stating

I am concerned that this legislation departs substantially from UT System guidelines. It reduces excessively the decision-making authority of the president as it relates to selection of the faculty committee, and I recommend that this legislation no be approved.

In a letter dated September 15, 2010, President Powers concurred with the concerns expressed by Provost Leslie and returned the proposal to the Faculty Council for reconsideration.

Also see D 8100 Notice of No-Protest Procedure for the Proposed Revisions to UT Austin's Hop 3.16 Threatened Faculty Retrenchment (D 8009-8012).

D 8074-8075 Proposal to Change the Function and Composition of the C-13 Information Technology Committee. Posted on the Faculty Council website on April 26. 2010. The secretary has classified this proposal as general legislation. Due to time constraints at the Faculty Council meeting on May 10, 2010, the Council voted to consider this proposal on a no-protest basis. Approved by the Faculty Council on a no-protest basis on May 25, 2010. Transmitted to the president on May 26, 2010. On May 27, 2010, the president's office requested written recommendations from the provost and the vice president and chief financial officer regarding this legislation. On June 30, 2010, Provost Leslie recommended approval of the proposal with a note that if the proposal to extend standard term limits from two to three years (D 7976-7978) “is approved, then for this legislation the president should be given a slate which includes four members of college IT committees, of whom two will be selected each year. With staggered terms, two of the six IT committee representatives will roll off each year and need to be replaced.”

In a letter dated September 15, 2010, President Powers concurred with the concerns expressed by Provost Leslie and returned the proposal to the Faculty Council for reconsideration.

D 8456-8458 Proposed Revisions to the Departmental Budget Council Constitution and Authority in the Handbook of Operating Procedures. Posted on the Faculty Council website on November 3, 2010. The secretary has classified this as general legislation. It was approved by the Faculty Council at its meeting on November 15, 2010, and transmitted to the president on November 16, 2010. On November 22, 2010, President Powers asked Dr. Steve Leslie, Mr. Kevin Hegarty, and Ms. Patricia Ohlendorf for written recommendation regarding the legislation. On December 7, 2010, Provost Leslie recommended approval of the legislation. Final approval resides with the UT System.

D 8459 Proposed Change to the Systems Faculty Advisory Council Representatives from UT Austin in the Handbook of Operating Procedures. Posted on the Faculty Council website on November 3, 2010. The secretary has classified this as general legislation. It was approved by the Faculty Council at its meeting on November 15, 2010, and transmitted to the president on November 16, 2010. On November 18, 2010, President Powers asked Provost Leslie for written recommendation regarding the legislation. On December 7, 2010, Provost Leslie recommended approval of the legislation. On January 6, 2011, the president granted final approval.

D 8460

Resolution from the Faculty Rules and Governance Committee Regarding Conferral of Degrees. Posted on the Faculty Council website on November 3, 2010, ad approved by the Faculty Council on November 15, 2010. Transmitted to the president for his consideration on November 16, 2010. On November 22, 2010, President Powers asked Dr. Steve Leslie, Mr. Kevin Hegarty, and Ms. Patricia Ohlendorf for written recommendation regarding the resolution and its recommendation “that at the Spring Commencement Ceremony the Faculty Council’s delegation of this approval or disapproval to the deans be announced by the Faculty Council chair prior to the presentation of the candidates for graduation by the deans.” On December 7, 2010, Provost Leslie recommended disapproval of the legislation with the following comment:

...the second section (announcement of the delegation during Spring Commencement) is an inefficient use of time. Therefore, it is recommended that the Resolution not be approved in current form.

Final approval of this legislation resides with the president. Upon approval, an informational copy will be transmitted to UT System.

D 8484 Proposed Changes to the Attendance Policy for the Faculty Council in the Handbook of Operating Procedures. Posted on the Faculty Council website on November 23, 2010. The secretary has classified this as general legislation. It was approved by the Faculty Council at its meeting on December 6, 2010, and transmitted to the president on December 7, 2010. On December 10, 2010, President Powers requested written recommendation regarding the legislation from Provost Steven Leslie and Vice President Patricia Ohlendorf. On January 28, 2011, Provost Leslie recommended approval. On April 12, 2011, President Powers transmitted his recommendation for approval to the executive vice chancellor for academic affairs at UT System. Final approval received from UT System on May 3, 2011.

D 8485-8486 Proposed Changes to the Description of the Parliamentarian of the General Faculty in the Handbook of Operating Procedures.Posted on the Faculty Council website on November 23, 2010. The secretary has classified this as general legislation. It was approved by the Faculty Council at its meeting on December 6, 2010, and transmitted to the president on December 7, 2010. On December 10, 2010, President Powers requested written recommendation regarding the legislation from Provost Steven Leslie and Vice President Patricia Ohlendorf. On January 28, 2011, Provost Leslie recommended approval. On April 12, 2011, President Powers transmitted his recommendation for approval to the executive vice chancellor for academic affairs at UT System. Final approval from UT System on May 3, 2011.

D 8487 Proposed Changes to the Description of the Secretary of the General Faculty in the Handbook of Operating Procedures. Posted on the Faculty Council website on November 23, 2010. The secretary has classified this as general legislation. It was approved by the Faculty Council at its meeting on December 6, 2010, and transmitted to the president on December 7, 2010. On December 10, 2010, President Powers requested written recommendation regarding the legislation from Provost Steven Leslie and Vice President Patricia Ohlendorf. On January 28, 2011, Provost Leslie recommended approval. On April 12, 2011, President Powers transmitted his recommendation for approval to the executive vice chancellor for academic affairs at UT System. Final received from UT System on May 3, 2011.

D 8512-8513 Proposed Changes to the Voting Rights of the General Faculty in the Handbook of Operating Procedures. Posted on the Faculty Council website on January 10, 2011. The secretary has classified this as major legislation. Approved by the Faculty Council on January 24, 2011, and by the voting members of the General Faculty on February 7, 2011. Transmitted to the president on February 8, 2011. On February 10, 2011, President Powers requested written recommendation regarding the legislation from Provost Steven Leslie and Vice President Patricia Ohlendorf. On March 8, 2011, Provost Leslie recommended approval of the legislation. Final approval of this legislation resides with the UT System.

D 8664 Proposed Changes from the Committee on Committees to Increase General Faculty Standing Committee Terms of Service to Three Years.Posted on the Faculty Council website on May 4, 2011. The secretary has classified this item as general legislation. On May 9, 2011, the Faculty Council approved the proposed changes. On May 10, 2011, the legislation was transmitted to the president. In a letter dated May 16, 2011, the president’s office requested written recommendations regarding the legislation from Dr. Steven Leslie and Ms. Patricia Ohlendorf. On May 31, 2011, Provost Leslie recommended approval of the proposal. Final approval resides with UT System.

D 8665 Proposal to Clarify Rules Relating to the Elections of Vice Chairs and Chairs Elect of General Faculty Standing Committees.Posted on the Faculty Council website on May 4, 2011. The secretary has classified this item as general legislation. On May 9, 2011, the Faculty Council approved the proposed changes. On May 10, 2011, the legislation was transmitted to the president. On May 10, 2011, the legislation was transmitted to the president. In a letter dated May 16, 2011, the president’s office requested written recommendations regarding the legislation from Dr. Steven Leslie and Ms. Patricia Ohlendorf. On May 31, 2011, Provost Leslie recommended approval of the proposal. Final approval resides with UT System.

D 8666-8667

Proposal from the Educational Policy Committee for New One-Time-Exception Policy. Posted on the Faculty Council website on May 4, 2011. The secretary has classified this item as general legislation. On May 9, 2011, the Faculty Council approved the proposed changes. On May 10, 2011, the legislation was transmitted to the president. On May 10, 2011, the legislation was transmitted to the president. In a letter dated May 16, 2011, the president’s office requested written recommendations regarding the legislation from Dr. Steven Leslie and Ms. Patricia Ohlendorf. On May 31, 2011, Provost Leslie recommended approval of the proposal. On June 21, 2011, President Powers transmitted his recommendation for approval to UT System with the following editorial clarifications:

Provisions for Drops

3. A student may not drop a class if there are any pending investigations of scholastic dishonesty for the course in question; this will be...

5. A student who has completed at least two long semesters at the University of Texas at Austin may only drop a class if he or she has a an average grade of D+, D, D-, or F in the course at the time of the request. This will...

Provisions for Withdrawals

3. Pending scholastic dishonesty will be verified by the student's dean's office with the Dean of Students Office. Withdrawal will not be approved if there is a pending scholastic dishonesty case.

On June 22, 2011, the associate vice chancellor for academic planning and assessment approved the proposal.

D 8668 Proposal from the Educational Policy Committee to Revise Dropping a Class: Rules for Undergraduates.Posted on the Faculty Council website on May 4, 2011. The secretary has classified this item as general legislation. On May 9, 2011, the Faculty Council approved the proposed changes. On May 10, 2011, the legislation was transmitted to the president. On May 10, 2011, the legislation was transmitted to the president. In a letter dated May 16, 2011, the president’s office requested written recommendations regarding the legislation from Dr. Steven Leslie and Ms. Patricia Ohlendorf. On May 31, 2011, Provost Leslie recommended approval of the proposal. On June 22, 2011, President Powers transmitted the proposal to the executive vice chancellor for academic planning and assessment recommending approval and implementation of the proposal. On June 23, 2011, the associate vice chancellor for academic planning and assessment approved the legislation.

D 8669 Proposal from the Educational Policy Committee to Revise the Retroactive Withdrawal Policy. Posted on the Faculty Council website on May 4, 2011. The secretary has classified this item as general legislation. On May 9, 2011, the Faculty Council approved the proposed changes. On May 10, 2011, the legislation was transmitted to the president. On May 10, 2011, the legislation was transmitted to the president. In a letter dated May 16, 2011, the president’s office requested written recommendations regarding the legislation from Dr. Steven Leslie and Ms. Patricia Ohlendorf. On May 31, 2011, Provost Leslie recommended approval of the proposal. On June 17, 2011, President Powers transmitted the proposal to the executive vice chancellor for academic affairs recommending approval of the legislation. On June 22, 2011, the associate vice chancellor for academic planning and assessment approved the proposal.

D 8670 Proposal from the Educational Policy Committee to Revise the In Absentia Registration Policy. Posted on the Faculty Council website on May 4, 2011. The secretary has classified this item as general legislation. On May 9, 2011, the Faculty Council approved the proposed changes. On May 10, 2011, the legislation was transmitted to the president. On May 10, 2011, the legislation was transmitted to the president. In a letter dated May 16, 2011, the president’s office requested written recommendations regarding the legislation from Dr. Steven Leslie and Ms. Patricia Ohlendorf. On May 31, 2011, Provost Leslie recommended approval of the proposal. On June 17, 2011, President Powers transmitted the proposal to the executive vice chancellor for academic affairs recommending approval of the legislation. On June 22, 2011, the associate vice chancellor for academic planning and assessment approved the proposal.

D 8776-8811 Annual Reports of the Standing Committees of the General Faculty for 2010-2011. Posted on the Faculty Council website on August 9, 2011. Transmitted to the president for his review and information. No action required.