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D 9982-9986

DOCUMENTS OF THE GENERAL FACULTY 



PROPOSED CHANGE IN THE ADMISSIONS AND REGISTRATION COMMITTEE STUDENT MEMBERSHIP, A GENERAL FACULTY STANDING COMMITTEE IN THE HANDBOOK OF OPERATING PROCEDURES 2-1060-PM


On behalf of the Admissions and Registration Committee, Professor Catherine Riegle-Crumb (curriculum and instruction, and committee chair) submitted the following proposal to increase the student membership on the Admissions and Registration Committee.  The rationale is provided in the attached impact statement.

The secretary has classified this proposal as legislation of general interest, which is being put forward to the Faculty Council on a no-protest basis. A voting member of the Faculty Council who wishes to protest the proposal must file an objection with reason with the Office of the General Faculty by October 19, 2012. If no objection is filed by the deadline, the Faculty Council will consider the legislation to have been approved. If an objection is filed within the prescribed period, the legislation will be presented to the Faculty Council at its November 22, 2012, meeting. Final approval resides with the president with formal notification to UT System.
sue grninger
Sue Alexander Greninger, Secretary

General Faculty and Faculty Council


Posted on the Faculty Council website on October 10, 2012



POLICY IMPACT STATEMENT

Please submit one Policy Impact Statement for each policy under consideration.


Submission Date: October 10, 2012 Responsible Policy Owner/ Sponsor: Office of the General Faculty
Phone:   471-5934
Executive Level Sponsor:  Executive Vice President and Provost
Proposed Policy Title:  Standing Committees of the General Faculty
Existing Policy Title & HOP # (if revision):  2-1060-PM
Future Policies Planned in this Subject Area (list titles if available):  N/A

  1. Background and Policy Rationale
    1. Is this policy new, a substantial revision, or a minor revision?
       New   Substantial Revision    Minor Revision
              
    2. Why is this policy or revision necessary?
      Legal Regulatory System UT driven
      Financial Social Requirement Operational/Operational Efficiency
      Current University policy is outdated     Technological
      Other:
      Please provide brief supporting explanation:  Name change of one of the General Faculty Standing Committees   
    3. For new policies:    Provide a preliminary draft using the policy template that can be found at http://www.utexas.edu/compliance/policy/ .   Fill in as much of the policy template sections as feasible at this point knowing the policy draft can be refined further in the process.

      Handbook of Operating Procedures 2-1060-PM
      Standing Committees of the General Faculty – Institutional Policy or Governance Committees
      ADMISSIONS AND REGISTRATION COMMITTEE
      Composition. Six voting members of the General Faculty for three-year staggered terms, two staff members for two-year staggered terms, and [four] five students. Two Three student members shall be appointed by the President from a panel of names submitted by Student Government, two from a panel submitted by the Senate of College Councils, and one from a panel of names submitted by the Graduate Student Assembly. No more than two students may come from any one college or school. In addition, every year the Chair of the Faculty Council shall appoint two voting faculty members of the Faculty Council for one-year terms. Each year, the committee shall elect its own Chair and Vice Chair who shall be voting faculty members of the committee. The Director of Admissions and the Registrar shall serve as administrative advisors without votes.
    4. What foreseeable advantages will this policy bring to the University? 
      • Senate of College Councils has several internal committees which address the admissions and registration process, including its Curriculum Committee and its Recruitment and Retention Committee
      • Senate has strong working relationships with both the Office of the Registrar and the Office of Admissions
      • Because Senate is charged as “the official voice for students in academic affairs” a restructuring would allow the academic side of admissions and registration to be more thoroughly addressed in addition by the student representatives
      • College-by-college feedback would be able to be provided via the College Councils with a particular emphasis on feedback regarding admissions and registration issues in each college/school
      • Would give all three Legislative Student Organizations (LSOs) representation on committee which is important given how important the admissions and registration processes are for students at the university
      • Full support from Student Government’s administration
  2. Policy Impact
    List entities, offices, and other University community members affected by this policy:  Office of the General Faculty, Office of the Executive Vice President and Provost, members of the Admissions and Registration Committee, Student Government, Senate of College Councils, and Student Graduate Assembly.

  3. Proposed Policy Development
    1.  Identify key stakeholders, affected parties and/or governance groups who have been consulted, or will be consulted in developing policy.
      Faculty Council Executive Committee, Faculty Council, Committee on Committees, Parking and Traffic Policies Committee
    2. List the stakeholders, affected parties, and/or governance groups already consulted:
      Faculty Council Executive Committee, Faculty Council, Committee on Committees
    3. List the stakeholders, affected parties, and/or governance groups you plan to consult with: President Powers, Provost Leslie, Charles Roeckle (deputy to the president).
    4. List Subject-Matter-Experts you will include in policy drafting:                                            
      Legal Affairs Internal Audit Risk Manager:                               
      Other:  Faculty Council Executive Committee, Committee on Committees, and the Office of the General Faculty

  4. Communications and Training
    1. What types of communication and training activities will your office provide to build awareness and enable implementation of the policy?  Faculty Council will approve the change, which will be transmitted to the president for approval, and notification of approval to UT System.
    2. Will initial or periodic training be required by law?  None.    If so, please explain how you will accomplish.

Submitted by:
sue grninger
                                                                                               October 10, 2012                     
Authorized Signature- Responsible Policy Owner                        Date


                                                                                                                                                
Authorized Signature – Executive Level Sponsor                         Date
(VP/Provost level)



Route electronic document form to:   policyoffice@austin.utexas.edu
Questions may be directed to:   Janet West, policyoffice@austin.utexas.edu, or by calling  471-0594


For University Policy Office Administrative Review Below

Assigned Policy Office Case Number:                                                      
Policy Advisory Group’s Review & Recommendations:
 
Additional stakeholders to consider:


Other Comments: 




Handbook of Operating Procedures
The University of Texas at Austin
(DRAFT HOP Revisions)

UT Seal
Policy Number: 2-1060 PM
Previously PM 1.503
 Policy Contents:
  • Policy Statement    
  • Reason for Policy
  • Scope & Audience
  • Definitions
  • Website (for policy)
  • Contacts 
  • Responsibilities & Procedures
  • Forms & Tools 
  • FAQs 
  • Related Information
  • History
Policy Title:Standing Committees of the General Faculty-Institutional Policy or Governance Committees

Effective Date: TBD

Responsible Executive Sponsor:
Executive Vice President and Provost

Responsible Policy Owner:
Office of the General Faculty

Policy Contact:
Office of the General Faculty
Debbie Roberts, 471-8506
Anita Ahmadi, 471-5936

Standing Committees of the General Faculty-Institutional Policy or Governance Committees

I.
Policy Statement
The Handbook of Operating Procedures contains a description of the categories and general membership requirements of the standing committees of the General Faculty (see HOP 2-1040). The details of composition and membership of the standing committees categorized as institutional policy or governance committees are given below.

II.
Reason for Policy
To define the composition and function of the General Faculty Standing Committees

III.
Scope & Audience
This policy applies to all individuals appointed to the Standing Committees of the General Faculty.

IV
Definitions
None.

V.
Website (for policy)
http://policies.utexas.edu/policies/standing-committees-general-faculty-institutional-policy-or-governance-committees

VI.
Contacts
Department Phone Number Website
Office of the General Faculty
Debbie Roberts
Anita Ahmadi

471-8506
471-5936
http://www.utexas.edu/faculty/council/



VII.

Responsibilities & Procedures
1. ADMISSIONS AND REGISTRATION COMMITTEE
Composition. Six voting members of the General Faculty for three-year staggered terms, two staff members for two-year staggered terms, and five students. Two student members shall be appointed by the President from a panel of names submitted by Student Government, two from a panel submitted by the Senate of College Councils, and one from a panel of names submitted by the Graduate Student Assembly. No more than two students may come from any one college or school. In addition, every year the Chair of the Faculty Council shall appoint two voting faculty members of the Faculty Council for one-year terms. Each year, the committee shall elect its own Chair and Vice Chair who shall be voting faculty members of the committee. The Director of Admissions and the Registrar shall serve as administrative advisors without votes.

VIII.
Forms &  Tools
None.

IX.
Frequently Asked Questions
None.

X.
Related Information
Faculty Council website http://www.utexas.edu/faculty/council/
2012-13 General Faculty Standing Committees web pages
http://www.utexas.edu/faculty/council/2012-2013/standcom/standcom.html

XI.
History
Last review date
:  October 9, 2012
Next scheduled review date:  As needed and determined by the Faculty Council Executive Committee, the Committee on Committees, or by the Transportation Policies Committee
Previous Policy -
Original Policy Memorandum 5.103