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D 9976-9981

DOCUMENTS OF THE GENERAL FACULTY 



PROPOSED NAME CHANGE FOR THE PARKING AND TRAFFIC POLICIES COMMITTEE, A GENERAL FACULTY STANDING COMMITTEE IN THE HANDBOOK OF OPERATING PROCEDURES 2-1060-PM


On behalf of the Parking and Traffic Policies Committee, Patricia A. Somers (educational administration and committee chair) submitted the following proposal to change the name of the Parking and Traffic Policies Committee to Transportation Policies Committee.  This name would better reflect the purview of the committee and the UT Parking and Transportation Services that it deals with.  The issues covered by this committee include bicycling, pedestrian issues, and generally all issues involving transportation to/from campus and within campus. bicycling, pedestrian issues, and generally all issues involving transportation to/from campus and within campus.

The secretary has classified this proposal as legislation of general interest, which is being put forward to the Faculty Council on a no-protest basis. A voting member of the Faculty Council who wishes to protest the proposal must file an objection with reason with the Office of the General Faculty by October 11, 2012. If no objection is filed by the deadline, the Faculty Council will consider the legislation to have been approved. If an objection is filed within the prescribed period, the legislation will be presented to the Faculty Council at its October 15, 2012, meeting. Final approval resides with the president with formal notification to UT System.
sue grninger
Sue Alexander Greninger, Secretary

General Faculty and Faculty Council


Posted on the Faculty Council website on October 2, 2012



POLICY IMPACT STATEMENT

Please submit one Policy Impact Statement for each policy under consideration.


Submission Date: October 11, 2012 Responsible Policy Owner/ Sponsor: Office of the General Faculty
Phone:   471-5934
Executive Level Sponsor:  Executive Vice President and Provost
Proposed Policy Title:  Standing Committees of the General Faculty
Existing Policy Title & HOP # (if revision):  2-1060-PM
Future Policies Planned in this Subject Area (list titles if available):  N/A

  1. Background and Policy Rationale
    1. Is this policy new, a substantial revision, or a minor revision?
       New   Substantial Revision    Minor Revision
              
    2. Why is this policy or revision necessary?
      Legal Regulatory System UT driven
      Financial Social Requirement Operational/Operational Efficiency
      Current University policy is outdated     Technological
      Other:
      Please provide brief supporting explanation:  Name change of one of the General Faculty Standing Committees   
    3. For new policies:    Provide a preliminary draft using the policy template that can be found at http://www.utexas.edu/compliance/policy/ .   Fill in as much of the policy template sections as feasible at this point knowing the policy draft can be refined further in the process.

      Handbook of Operating Procedures 2-1060-PM
      Standing Committees of the General Faculty – Institutional Policy or Governance Committees
       PARKING AND TRAFFIC POLICIES COMMITTEE
      TRANSPORTATION POLICIES COMMITTEE
    4. What foreseeable advantages will this policy bring to the University?  This name would better reflect the purview of the committee and the UT Parking and Transportation Services that it deals with.  The issues covered by this committee include bicycling, pedestrian issues, and generally all issues involving transportation to/from campus and within campus.

  2. Policy Impact
    1. List entities, offices, and other University community members affected by this policy:  Office of the General Faculty, Office of the Executive Vice President and Provost, members of the Parking and Traffic Policies Committee
    2. What will this policy require of the University community?  N/A
    3. What operational activities of the University will be affected?  N/A
    4. How will this policy reflect University’s mission and values?   N/A
      Retention of faculty and staff Mitigate risk
      Responsible stewardship of resources (fiscal, human resources, physical assets) 
      Peer institution values
      Other:
    5.  What resources (human, financial, physical, operational, technological or other) will be needed to implement and maintain compliance with this policy?  N/A
      *If financial resources will be required, estimate approximate amount:  $     
    6. What changes to University’s culture and/or behaviors may be involved?  N/A
    7. List existing University policies and external regulations (laws, codes  etc.) that are related to this policy:  N/A

  3. Proposed Policy Development
    1.  Identify key stakeholders, affected parties and/or governance groups who have been consulted, or will be consulted in developing policy.
      Faculty Council Executive Committee, Faculty Council, Committee on Committees, Parking and Traffic Policies Committee
      *List the stakeholders, affected parties, and/or governance groups already consulted:
      Faculty Council Executive Committee, Faculty Council, Committee on Committees
      *List the stakeholders, affected parties, and/or governance groups you plan to consult with: President Powers, Provost Leslie, Charles Roeckle (deputy to the president).
      *List Subject-Matter-Experts you will include in policy drafting:                                                 
      Legal Affairs Internal Audit Risk Manager:                               
      Other:  Faculty Council Executive Committee, Committee on Committees, and the Office of the General Faculty
    2. List compliance mechanisms existing or that need to be created (i.e., forms, technological):  N/A
    3. Specify any timing requirements for developing policy:  N/A

  4. Communications and Training
    1. What types of communication and training activities will your office provide to build awareness and enable implementation of the policy?  Faculty Council will approve the change, which will be transmitted to the president for approval, and notification of approval to UT System.
    2. Will initial or periodic training be required by law?  None.    If so, please explain how you will accomplish.

Submitted by:
sue grninger
                                                                                               October 1, 2012                     
Authorized Signature- Responsible Policy Owner                        Date


                                                                                                                                                
Authorized Signature – Executive Level Sponsor                         Date
(VP/Provost level)



Route electronic document form to:   policyoffice@austin.utexas.edu
Questions may be directed to:   Janet West, policyoffice@austin.utexas.edu, or by calling  471-0594


For University Policy Office Administrative Review Below

Assigned Policy Office Case Number:                                                      
Policy Advisory Group’s Review & Recommendations:
 
Additional stakeholders to consider:


Other Comments: 




Handbook of Operating Procedures
The University of Texas at Austin
(DRAFT HOP Revisions)

UT Seal
Policy Number: 2-1060 PM
Previously PM 1.503
 Policy Contents:
  • Policy Statement    
  • Reason for Policy
  • Scope & Audience
  • Definitions
  • Website (for policy)
  • Contacts 
  • Responsibilities & Procedures
  • Forms & Tools 
  • FAQs 
  • Related Information
  • History
Policy Title:Standing Committees of the General Faculty-Institutional Policy or Governance Committees

Effective Date: TBD

Responsible Executive Sponsor:
Executive Vice President and Provost

Responsible Policy Owner:
Office of the General Faculty

Policy Contact:
Office of the General Faculty
Debbie Roberts, 471-8506
Anita Ahmadi, 471-5936

Standing Committees of the General Faculty-Institutional Policy or Governance Committees

I.
Policy Statement
The Handbook of Operating Procedures contains a description of the categories and general membership requirements of the standing committees of the General Faculty (see HOP 2-1040). The details of composition and membership of the standing committees categorized as institutional policy or governance committees are given below.

II.
Reason for Policy
To define the composition and function of the General Faculty Standing Committees

III.
Scope & Audience
This policy applies to all individuals appointed to the Standing Committees of the General Faculty.

IV
Definitions
None.

V.
Website (for policy)
http://policies.utexas.edu/policies/standing-committees-general-faculty-institutional-policy-or-governance-committees

VI.
Contacts
Department Phone Number Website
Office of the General Faculty
Debbie Roberts
Anita Ahmadi

471-8506
471-5936
http://www.utexas.edu/faculty/council/



VII.

Responsibilities & Procedures
8. TRANSPORTATION POLICIES COMMITTEE

Composition. Four voting members of the General Faculty for three-year staggered terms and four staff members, including two representing units at the J.J. Pickle Research Campus (the staff of the Director of Physical Plant are not eligible to serve), for two-year staggered terms. Two students shall be appointed by the President from a panel of names submitted by Student Government, and one from a panel submitted by the Graduate Student Assembly. In addition, every year the Chair of the Faculty Council shall appoint two voting faculty members of the Faculty Council for one-year terms. Each year, the committee shall elect its own Chair and Vice Chair who shall be voting faculty members of the committee. Representatives of Physical Plant, the Dean of Students, University Operations, Parking and Transportation, and the University Police shall serve as administrative advisors without vote.

Function. To establish traffic and parking regulations and to review annually a system of priorities for permits to be issued for parking in reserved areas; to recommend to the President ways and means of meeting parking needs of faculty, staff, and students; to recommend to the Faculty Council any changes in the composition and operation of the Parking and Traffic Appeals Panel.

VIII.
Forms &  Tools
None.

IX.
Frequently Asked Questions
None.

X.
Related Information
Faculty Council website http://www.utexas.edu/faculty/council/
2012-13 General Faculty Standing Committees web pages
http://www.utexas.edu/faculty/council/2012-2013/standcom/standcom.html

XI.
History
Last review date
:  September 28, 2012
Next scheduled review date:  As needed and determined by the Faculty Council Executive Committee, the Committee on Committees, or by the Transportation Policies Committee
Previous Policy -
Original Policy Memorandum 5.103