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D 10287-10289b

DOCUMENTS OF THE GENERAL FACULTY

PROPOSAL TO CHANGE THE COMPOSITION OF THE C-13 INFORMATION TECHNOLOGY COMMITTEE

On behalf of the Information Technology Committee, Professor Paul Resta (committee chair, curriculum and instruction) submitted the following proposal recommending changes to the composition.  

The secretary has classified this proposal as legislation of general interest. The Faculty Council will act on the proposal at its meeting on April 15, 2013. Final approval resides with the president with formal notification to UT System.1a
Description: SAGsig1
Sue Alexander Greninger, Secretary
General Faculty and Faculty Council



Posted on the Faculty Council website on April 10, 2013.


1aOn April 30, 2013, the designation of final approver was changed from UT System to president with notification to UT System.


PROPOSAL TO CHANGE THE COMPOSITION OF THE C-13 INFORMATION TECHNOLOGY COMMITTEE

C-13 Information Technology Committee

COMPOSITION. [Five] Fifteen voting faculty members of the General Faculty, thirteen1 of which will serve [for] three-year staggered terms. [,]In addition, every year the Chair of the Faculty Council shall appoint two voting faculty members of the Faculty Council for one-year terms. Eight of the faculty members will be from college/school faculty information technology (IT) committees and will rotate among the colleges and schools that have faculty IT committees. As an IT faculty term expires, the deans of colleges/schools with faculty IT committees will send the name of a faculty member of the IT committee to the Committee on Committees. The remaining five faculty members will be selected through the regular procedures of the Committee on Committees (see HOP 2-1040 section B). The Committee on Committees will submit all faculty recommendations/nominations, including the IT panel, to the president for appointment. [four staff members for two-year staggered terms, and three students. At least two of the staff member representatives shall not be employed in IT-related areas.] There will be four staff members appointed for two-year staggered terms. At least two of the staff member representatives shall not be employed in IT-related areas. [Three student members shall be appointed by the President for one-year terms, one from each panel of names submitted by Student Government, the Senate of College Councils, and the Graduate Student Assembly. In addition, every year the Chair of the Faculty Council shall appoint two voting faculty members of the Faculty Council for one-year terms.] The President shall appoint three student members for one-year terms, one from each panel of names submitted by Student Government, the Senate of College Councils, and the Graduate Student Assembly. Each year, the committee shall elect its own Chair and Vice Chair who shall be voting faculty members of the committee. The Chief Information Officer and a representative from the Information Technology Research & Educational Technology Committee (R&E) shall serve as [an] ex officio members without vote. A representative from each of the following shall be selected by the President to serve as an administrative advisor without vote: the Center for Teaching and Learning, [the college and school technology coordinators,] financial affairs, and department chairs.2

RATIONALE:

The main rationale for this proposed revision to the membership of the C-13 Information Technology Committee is to provide a broader base of faculty input for the university IT governance process (an additional eight voting faculty members). The college/school faculty IT committees provide an effective means to identify faculty IT concerns and assess the impact on faculty of university and college IT policies and decisions. These members will be able to present their faculty’s needs and issues to the C-13 Information Technology Committee and disseminate information on Committee matters and recommendations to their faculty. Colleges/schools without faculty IT committees are encouraged to create them. The proposed revision will also eliminate the need to have a “college and school technology coordinator” representative on the C-13 Committee since the IT needs of colleges/schools will be well represented by the school/college faculty IT Committee representatives.

Based on a recent survey, the following eight schools/colleges have faculty IT committees: Architecture, Education, Information, Jackson School of Geology, Law, Liberal Arts, Pharmacy, and Social Work. The committees are appointed and most have administrators or staff as ex officio members.

Having a representative from the R&E committee as an ex officio member of the C-13 Information Technology Committee will help foster cross-communication between the two committees.

PROCESS: The deans of colleges/schools with faculty IT committees will send the name of a faculty member of the IT committee to the Office of the General Faculty. The Committee on Committees will forward to the President a slate, which includes six members of college IT committees, of whom two will be selected each year. With staggered terms, two of the eight IT committee representatives will eventually roll off each year and need to be replaced.

SUGGESTED IMPLEMENTATION OF STAGGERED TERMS FOR THE EIGHT NEW IT FACULTY: Starting in spring 2013, six IT committee faculty names will be submitted to the Committee on Committees, from which the president will appoint two. Note that the Information Technology Committee will not have all of its faculty seats filled until 2016. Since the committee’s composition is a “permanent” description in the Handbook of Operating Procedures, rather than have the implementation process of the proposed IT faculty members stated in the composition of the committee, it will be footnoted and then deleted in 2016 following the appointment of the two IT committee faculty members (to make a total of eight).

2013: The Committee on Committees will select six college/school IT committee faculty members. The President will appoint two for 2013-2016.
2014: The Committee on Committees will select six college/school IT committee faculty members. The President will appoint two for 2014-2017, making a total of four IT committee faculty members.
2015: The Committee on Committees will select six college/school IT committee faculty members. The President will appoint two for 2015-2018, making a total of six IT committee faculty members.
2016: The Committee on Committees will select the remaining two college/school IT committee faculty members (to make a total of eight). The President will appoint those two for 2016-2019.


1 Correction made on April 15, 2013.
2 On April 16, 2013, the composition was reformatted to clarify the proposed changes approved by the Faculty Council on April 15, 2013.
POLICY IMPACT STATEMENT FOR
FACULTY LEGISLATION IMPACTING THE HOP

Please submit one Policy Impact Statement for each policy under consideration.

Submission Date: Apr. 16, 2013


Sponsor: Faculty Council
Contact within Faculty Council Office: Debbie Roberts x1-8506

Executive Level Sponsor:  Executive Vice President and Provost
Corresponding Faculty Legislation Number: D 10287-10289
Policy Memorandum (PM) Title: Standing Committees of the General Faculty-Institutional Policy or Governance Committees
HOP # (if revision): 2-1060-PM

  1. Background and Policy Rationale
    1. Why is this policy or revision necessary?  
      Legal       
      Financial   
      Regulatory
      Social Requirement
      UT System driven   
      Operational/Operational Efficiency
      Current University policy is outdated        Technological
      Other: Change the composition of the Information Technology Committee.
    1. Please provide a brief supporting explanation.
      The main rationale for this proposed revision to the membership of the C-13 Information Technology Committee is to provide a broader base of faculty input for the university IT governance process (an additional eight voting faculty members).

    2. What foreseeable advantages will this policy bring to the University?
      The college/school faculty IT committees provide an effective means to identify faculty IT concerns and assess the impact on faculty of university and college IT policies and decisions. These members will be able to present their faculty’s needs and issues to the C-13 Information Technology Committee and disseminate information on Committee matters and recommendations to their faculty. Colleges/schools without faculty IT committees are encouraged to create them. The proposed revision will also eliminate the need to have a “college and school technology coordinator” representative on the C-13 Committee since the IT needs of colleges/schools will be well represented by the school/college faculty IT Committee representatives.

  2. Policy Impact
    List University community members affected by this policy: Faculty members eligible for appointment to the Information Technology Committee.

  3. Policy Development & Approval
    1. Identify key stakeholders, affected parties and governance groups who have been consulted in review of this faculty legislation:
      General Faculty Standing Committee: Faculty Welfare Committee
      Faculty Council Executive Committee Faculty Council Provost’s Office
      University Policy Office Legal Affairs     

    2. Institutional approval of this policy memoranda amendment resides with:
      Executive Vice President and Provost     President

    3. Following institutional approval, this faculty legislation requires:
      UT System review and approval
      No further notification required
      UT System notification
Attached to this Policy Impact Statement form is the proposed policy showing tracked revisions. If this is a new policy, label it as “New” in the header box of the policy.
Submitted by:
sue grninger
                                                                                               April 16, 2013                     
Authorized Signature- Responsible Policy Owner

  
Questions about this form may be directed to: Janet West, janet@austin.utexas.edu, or by calling 471-0594.

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