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DOCUMENTS OF THE GENERAL FACULTY 



FACULTY RULES AND GOVERNANCE COMMITTEE PROPOSAL TO CHANGE THE VOTING RIGHTS OF THE GENERAL FACULTY IN THE HANDBOOK OF OPERATING PROCEDURES 2-1010 AND 2-1020


Professor Martha F. Hilley (music and committee chair) submitted the following proposal on behalf of the Faculty Rules and Governance Committee recommending changes to the voting rights of the General Faculty. The Rules and Regulations of the Board of Regents’ Rule 40101 – “Faculty Role in Educational Policy Formulation” authorize the General Faculty to establish rules of membership and procedure for itself, colleges, and school faculties, except in the Graduate School. The proposed wording addresses the questions on intent and interpretation specified by the upper administration and agreed upon by the Faculty Council Executive Committee. The changes occurred within two separate meetings of the Faculty Rules and Governance Committee in the fall of 2013. The proposed changes will clarify voting rights and extend voting privileges to general faculty members as defined in the proposed HOP 2-1010 Sec. B and the proposed HOP 2-1020.

The secretary has classified this as major legislation; it will be presented to the Faculty Council for discussion at its meeting on January 27, 2014, and for vote on February 17, 2014. Afterwards, the voting members of the General Faculty will consider the proposal on a no-protest basis. Final approval of this legislation resides with UT System.

Dean Neikirk's signature
Dean Neikirk, Secretary
General Faculty and Faculty Council

Posted on the Faculty Council website on January 22, 2014



POLICY IMPACT STATEMENT

Please submit one Policy Impact Statement for each policy under consideration.


Submission Date: January 27, 2014 Responsible Policy Owner/ Sponsor: Office of the General Faculty
Phone:   471-5934
Executive Level Sponsor:  Executive Vice President and Provost
Proposed Policy Title:  General Faculty Membership
Existing Policy Title & HOP # (if revision): 2-1010
Proposed Policy Title: Colleges, Schools, and Other Appointing Units
Existing Policy Title & HOP # (if revision): 2-1020
Future Policies Planned in this Subject Area (list titles if available):  N/A

  1. Background and Policy Rationale
    1. Is this policy new, a substantial revision, or a minor revision?
       New   Substantial Revision    Minor Revision
              
    2. Why is this policy or revision necessary?
      Legal Regulatory System UT driven
      Financial Social Requirement Operational/Operational Efficiency
      Current University policy is outdated     Technological
      Other:
      Please provide brief supporting explanation:  Name change of one of the General Faculty Standing Committees   
    3. For new policies:    Provide a preliminary draft using the policy template that can be found at http://www.utexas.edu/compliance/policy/ .   Fill in as much of the policy template sections as feasible at this point knowing the policy draft can be refined further in the process.

      Handbook of Operating Procedures 2-1010
      GENERAL FACULTY

      1. Authority and General Functions

      {No changes to this section.}

      B. Membership
      1. Voting members of the General Faculty [consist of] include the following:
      a. All [professors, associate professors, and assistant] tenured and tenure-track professors.
      b. [All instructors and lecturers who have had a total of four or more long session semesters of service at these ranks at The University of Texas at Austin.] All those appointed to academic titles as set forth in The University of Texas System Rules and Regulations of the Board of Regents Rule 31001 (with the exception of those listed in B.5. below) who have had a total of four or more continuous long session semesters of service at these ranks at The University of Texas at Austin and who meet these criteria:
      (1) were appointed at least 50% time in one of these academic titles at UT Austin during each of the four preceding long session semesters,
      (2) are currently appointed at least 50% time in one of these academic titles at UT Austin,
      (3) have their primary academic home at UT Austin, and
      (4) have not fallen below 50% appointment in one of these academic titles for more than three consecutive academic years.
      c. [Such] [o]Officers [as are] designated in the [Rules and Regulations of the] UT System Board of Regents as being ex officio members of all institutional faculties of The University of Texas System.
      d. Such other officers as the Board of Regents, upon recommendation of the president and the UT System chancellor, may designate.
      e. [If a voting] Voting members whose appointments temporarily drop[s] below the minimum amount of time required for voting membership due to an approved leave of absence without pay[, the member’s voting status shall not be affected] retain their voting status.
      [2]3. Those faculty members designated in Section B.1 above shall retain their voting status while on modified service or phased retirement, but not upon full retirement.
      [3]4. Each voting member, of whatever rank, shall be entitled to one vote.
      [4]5. Nonvoting members of the General Faculty shall consist of the following:
      a. [All v]Visiting professors, [and] visiting associate professors, visiting assistant professors, and visiting Harrington fellows.
      b. [All i]Instructors and other non-tenure-track faculty who have served fewer than four continuous long semesters.
      c. Adjunct professors, Assistant Instructors, Graduate Teaching Associates, and Teaching Assistants.
      d. [All i]Individuals holding an [the title “professor] emeritus title[” or “associate professor emeritus].
      [5]6. Non-voting members [have the privilege of] may attending meetings [with] and have the right to speak [but without the right to vote].

      {No further changes to this section.}

      Handbook of Operating Procedures 2-1020 
      COLLEGES, SCHOOLS, AND OTHER APPOINTING UNITS

        The University of Texas’s Regents’ Rule 40101, “Faculty Role in Educational Policy Formation,” states that “the faculties of the institutions regularly offering instruction shall have a major role in the governance of their respective institutions in the following areas:
      • General academic policies and welfare.
      • Student life and activities.
      • Requirements of admission and graduation.
      • Honors and scholastic performance.
      • Approval of candidates for degrees.
      • Faculty rules of procedure.”
      With respect to these issues, voting members shall include:
      A. Colleges and Schools.
      1. The voting members of the college or school faculty are the same as for the General Faculty (see HOP 2-1010 Sec. B.1.).
      2. [Specific] Dual titles such as Professor of [Home Economics] Human Ecology and Education indicate voting membership in both colleges or departments provided the faculty member holds a 50% appointment in each unit.
      3. [Standing committees of the colleges and schools shall be appointed by the respective deans, either annually or biennially.] By a vote of the voting members of its faculty (exclusive of those whose status is being determined), a college or departmentalized school may create more inclusive voting criteria provided the rules meet the minimal standards given in HOP 2-1010 Sec. B.1. Any such deviation from the standard voting rules shall be reported to the provost and Office of the General Faculty and reaffirmed or revised every three years following the same procedure. These rules shall operate for the entire academic year and shall be determined prior to the start of a fall academic year. More inclusive voting criteria, as well as any revision to the criteria adopted, must be approved by majority vote of the voting members of the college or school faculty as defined for the General Faculty (see HOP 2-1010 Sec. B.1.). Every three years these rules must be reviewed, and, to remain in effect, re-approved by majority vote of the voting members of the college or school faculty as defined for the General Faculty (see HOP 2-1010 Sec. B.1).
      B. Other Appointing Units, Including Departments
      1. A faculty member shall have voting status in [a department on departmental matters] an appointing unit if:
      [2]a. He[/] or [S]she holds a full-time appointment in that department with the rank of [P]professor, [A]associate [P]professor, [A]assistant [P]professor, [I]instructor [or Lecturer] (after four consecutive semesters of service), or any title identified in HOP 2-1010 Sec. B.1b.  The assignment of a faculty member to an administrative or research post, or other activities as may be approved by the president shall not jeopardize the voting status [if on released time for research, career development, an endowed chair, or such [activities as may be approved by the President shall] of the individual under this provision. Or
      [3]b. He[/] or [S]she holds joint appointments in two or more units [departments,] in any of the ranks listed in B.1.a. above—the sum of which corresponds to full-time appointment in the University[, and hold any of the ranks listed in subsection a., above,] and the appointment in the represented unit constitutes at least 50% of that time.
      2. Units may create more inclusive voting criteria provided the rules meet the minimal standards given in HOP 2-1010 Sec. B.1. and A.3. above. These voting rules shall be reported to the provost and the Office of General Faculty and reaffirmed or revised every three years. These rules shall operate for the entire academic year and shall be determined prior to the start of a fall academic year. More inclusive voting criteria must be approved by majority vote of the voting members of the college or school faculty as defined for the General Faculty (see HOP 2-1010 Sec. B.1. and A.3. above). Any revision to the criteria adopted must also be approved by majority vote of the voting members of the college or school faculty as defined for the General Faculty (see HOP 2-1010 Sec. B.1.). These rules must be reviewed every three years and, to remain in effect, re-approved by majority vote of the voting members of the college or school faculty as defined for the General Faculty (see HOP 2-1010 Sec. B.1.).
      3. Faculty members serving as administrators do not, for that reason alone, lose their voting rights in their departments or schools. Nevertheless, impartiality dictates that those serving in decision-making roles regarding personnel (such as deans, the provost, and members of the President's Promotion and Tenure Committee) shall not participate in decisions or investigations at the departmental or school/college level that they are authorized to review subsequently. Similarly, faculty members who serve on personnel review committees, such as Grievance, Committee of Counsel on Academic Freedom and Responsibility (CCAFR), and school/college Promotion and Tenure Committees, shall either recuse themselves from reviewing matters on which they have already participated or refrain from participation in decisions or investigations at the departmental or school/college level that they are authorized to review subsequently. In non-personnel matters such as curriculum review, participation at both the departmental/school and review levels is appropriate.
    4. What foreseeable advantages will this policy bring to the University? 
      The proposed wording addresses the questions on intent and interpretation specified by the upper administration and agreed upon by the Faculty Council Executive Committee. The changes occurred within two separate meetings of the Faculty Rules and Governance Committee in the fall of 2013. The proposed changes will clarify voting rights and extend voting privileges to general faculty members as defined in HOP 2-1010 Sec. B above and HOP 2-1020 above.

  2. Policy Impact
    List entities, offices, and other University community members affected by this policy: Members of the General Faculty, Office of the President, and the Office of the Executive Vice President.

  3. Proposed Policy Development
     Identify key stakeholders, affected parties and/or governance groups who have been consulted, or will be consulted in developing policy.
    Faculty Council Executive Committee, Office of the President, Office of Legal Affairs, Office of the Executive Vice President and Provost, and UT System’s Office of the Vice Chancellor and Deputy General Counsel.

  4. Communications and Training
    1. Voting members of the General Faculty will vote to approve or disapprove the changes. If approved, the president will forward the changes to UT Sytem. Upon final approval from UT System, the Secretary of the General Faculty will report to the Faculty Council; The updated status is also posted on the Office of the General Faculty and Faculty Council’s website.
    2. Will initial or periodic training be required by law?  None.    If so, please explain how you will accomplish.

Submitted by:
dpn.sig
                                                                                               January 27, 2014                     
Authorized Signature- Responsible Policy Owner                        Date


                                                                                                                                                
Authorized Signature – Executive Level Sponsor                         Date
(VP/Provost level)



Route electronic document form to:   policyoffice@austin.utexas.edu
Questions may be directed to:   Janet West, policyoffice@austin.utexas.edu, or by calling  471-0594


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