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D 11519-11520


DOCUMENTS OF THE GENERAL FACULTY 



PROPOSAL TO ALIGN Q-DROP AND OTE DROP POLICIES: ENCOURAGE STUDENTS TO SPEAK WITH PROFESSORS BEFORE DROPPING A CLASS

On March 26, 2014, and on behalf of the Educational Policy Committee, Professor Mary Rose (committee chair, sociology) submitted the following proposal encouraging students to speak with professors before dropping a class. This proposal pertains to the Q-drop and One-Time-Exception Drop policies in the General Information catalog. On April 14, 2014, Professor Rose will present the proposal to the Faculty Council for discussion, and it will be acted on by the Council at its meeting on May 5, 2014.

The Secretary has classified this as general legislation. Final approval resides with the president with formal notification to UT System.
neikirk signature
De an Neikirk, Secretary
General Faculty and Faculty Council



Posted on the Faculty Council website on April 9, 2014. 


PROPOSAL TO ALIGN Q-DROP AND OTE DROP POLICIES: ENCOURAGE STUDENTS TO SPEAK WITH PROFESSORS BEFORE DROPPING A CLASS

Background and Rationale
During its March meeting, the Educational Policy Committee (EPC) discussed a series of changes that would better align the Q-drop and One-Time Exception (OTE) drops in the General Information catalog (GIC). These discussions included an overview of the positive and negative aspects of removing the requirement that students obtain a faculty member’s signature in order to drop a course (currently not required for the Q-drop but still required for the OTE). One benefit of requiring a faculty signature is that it may, in some cases, prompt discussion between faculty and student about whether the student can still remain in the course (e.g., if some obstacle the student perceives can be addressed and potentially eliminated). Some members have had first-hand experiences of students approaching them to drop and finding an opportunity to discuss the student’s situation, brainstorm solutions to the student’s perceived problem, and permit the student to finish a course. Although the EPC strongly believes that the benefits of removing the signature outweigh the costs, members believe that the General Information catalgo (GIC) (and Q-drop and OTE forms) should formally remind students that conversations with faculty about drops can have beneficial consequences and should be encouraged. EPC therefore unanimously passed proposed language to be added to the introductory section of the drop policy rules in the GIC.

Formally encouraging students to speak with professors before dropping a class.  EPC proposes adding the following sentence to the introductory section of the GIC section on dropping a course: “Students considering dropping a course are encouraged to speak with the course’s instructor to determine if options exist for completing the course.”

Language of Proposed Changes:
DROPPING A CLASS: RULES FOR UNDERGRADUATE STUDENTS 2013-2014 GIC

{New language underlined/highlighted and language to remove noted with strikethrough below.}

In general, an undergraduate may drop a class through midsemester in a long-session semester and through the last class day in a summer term. However, the student must meet the conditions described below and must abide by the Quantity of Work Rule. The dates of the deadlines discussed below are given in the Academic Calendar. Students considering dropping a course are encouraged to speak with the course’s instructor to determine if options exist for completing the course.

{No further changes under this proposal.  For a related proposal see D 11516-11518.}