View in portable document format.

2013-2014 Annual Report
A-6 General Faculty Rules and Governance Committee

The Faculty Rules and Governance Committee met a total of seven times in 2013-14.

Our first meeting on September 9, 2013, was a recap of the efforts of the committee during 2012-13. The issue of voting rights was at the top of the list followed by questions regarding quorums for General Faulty called meetings.

At our October 18 meeting, members of the committee reported on their individual findings from peer institutions and the voting rights policies of their clinical faculty. The peer institutions included UCLA, University of Wisconsin-Madison, University of Washington and the University of Michigan. To quote one of the committee members, "...it is darned difficult to get meaningful and specific info."

Our next meeting was December 6 and consisted mainly of talking about the issue of quorum. No decisions were reached.

The final meeting for the year was on April 21 and the agenda was 1) determine any change to quorum policy, 2) voting rights for faculty and 3) chair for 2014-15. The following suggestion had been made regarding the quorum issue:

HANDBOOK OF OPERATING PROCEDURES 2-1010
GENERAL FACULTY

F. Rules of Procedure.
2. At a regular meeting a quorum shall consist of 5% of the total number of voting members of the General Faculty, and at a called meeting a quorum shall consist of 15% of that number. A quorum is assumed to be present at meetings of the General Faculty unless its absence is suggested by a voting member. Upon such a suggestion, a count will immediately take place to determine if a quorum is present or not.  If a quorum is not present at a regular meeting, business that would otherwise have been conducted in the first instance at that meeting shall be discussed; within twenty days after the meeting, that business, together with the minutes of its discussion, shall be submitted to the General Faculty by mail ballot, and at least two weeks shall be allowed for receipt of the returned ballots. If a quorum is not present to consider action of the Faculty Council that has been protested, the legislation shall be returned to the Faculty Council for action (see Policy Memorandum 2-1120-PM, 5.b (4) (d)).

For Faculty Council itself, we could add the same thing:

HANDBOOK OF OPERATING PROCEDURES 2-1110
FACULTY COUNCIL

G. Rules of Procedure.
2. A quorum shall be a majority of the voting members of the Council. A quorum is assumed to be present unless its absence is suggested by a voting member. Upon such a suggestion, a count will immediately take place to determine if a quorum is present or not.

The committee's final discussion regarding voting rights seems to have been put on hold after a close comparison of the changes submitted by the committee versus the voting rights as presented by the University Policy Office. It was decided that this legislation would, once more, be tabled until the differences could be remedied.

Hillary Hart has agreed to chair the Faculty and Governance Committee for the 2014-15 academic year.

Martha F. Hilley, chair